Buyer I

Science and Engineering Services, Inc.; Huntsville, Northern (AL, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Science and Engineering Services, Inc. in Huntsville, AL seeks an entry-level Buyer I to support the proposal and procurement of low-dollar, high-volume commodities and services.

You will create RFQs, review BOMs, obtain quotes, and process POs in Costpoint, ensuring pricing and delivery are current. Reporting to a Team Lead, you will coordinate with program managers for BOM clarification, notify managers of discrepancies, and help maintain vendor relationships while adhering to FAR/DFARS

Qualifications

• High School Diploma or GED required; Bachelor's degree in Business Administration, Supply Chain Management, Contracts Procurement, Finance/Accounting or equivalent preferred.
• Previous purchasing experience preferred; one-year purchasing experience in equipment, supplies, parts or services a plus.

Responsibilities

• Review BOM; create RFQ; contact vendors for quotes; prepare completed proposal packet for review by team lead or manager.
• Work with team lead to ensure BOM details are present; coordinate with departments and program managers for clarification.
• Process proposals per department procedures; revalidate proposals until win/loss.
• Receive Purchase Requisition list; verify pricing and delivery; apply Purchase Order; enter data in Costpoint; create electronic folder for review and approval of all POs.
• Notify Program Manager of discrepancies prior to PO placement; may complete a QA104 change request form.
• Source parts and services with guidance; utilize Approved Vendor List; develop vendor relationships; may identify new vendors; make recommendations to leadership.
• Utilize system-generated reports for quotation data, backup justification, assignments and PO past due dates.
• Communicate effectively; maintain system notes; respond to inquiries to support purchasing; ensure FAR/DFARS compliance.
• Performs other duties as assigned.

Education

High School Diploma or GED

Bachelor's degree in Business Administration or related field

Job description

Overview

Reporting to a Team Lead, Supervisor or Manager, the Buyer I is an entry-level administrative professional responsible for the proposal or procurement of low dollar, high volume commodities and/or services.

Responsibilities

• Proposals:
  • Reviews the Bill of Material (BOM); creates a Request for Quote (RFQ) form; contacts vendors for quote information; follows up on quote requests; prepares completed proposal packet for review by team lead or manager
  • Works with team lead to ensure BOM details are present; works with departments and program managers for clarification
  • Processes proposals per departmental procedures; continues to revalidate the proposals until win/loss
• Procurement:
  • Receives Purchase Requisition list (PR) and prioritizes per program needs; verifies pricing and delivery is current; applies purchase order (PO); verifies and enters any missing information in Costpoint; creates electronic folder for review and approval of all purchase orders
  • Notifies the Program Manager of any part, delivery or other discrepancies for review and approval prior to proceeding with Purchase Order (PO) placement
  • May complete a QA104 part number change request form
  • Submits PO to vendor for acceptance; follows up as required; cancels PO as required
  • Has minimal knowledge to source parts and services; relies on pricing history to select vendors
  • Utilizes the Approved Vendor List; develops vendor relationships; may identify new vendors; makes recommendation to leadership
  • Utilizes system generated reports for quotation data, backup justification, work assignments and PO past due dates
  • Communicates effectively; ensures system notes are provided; requests assistance with purchasing efforts; may respond to facility inquiries and issues to support the purchasing process
  • Utilizes the FAR and DFARS daily for compliance.
  • Performs other duties as assigned

Qualifications

Education:

• High School Diploma or GED required; Bachelors’ degree in Business Administration, Supply Chain Management, Contracts Procurement, Finance/Accounting or equitable field preferred

Experience:

• Previous purchasing experience preferred; one-year experience in buying equipment, supplies, parts, services a plus

Any combination of education/experience may be substituted for job requirements at the recommendation of the hiring manager and approval of the COO or higher.