Buyer & Contract Coordinator

Georgia Government Finance Officers Association; United States; On-site; USD 40,000 - 60,000; Full time

Job summary

The Georgia Government Finance Officers Association is looking for a full-time employee to manage the conversion of requisitions into purchase orders. Responsibilities include vendor communication, contract preparation, and procurement tasks.

Candidates should possess relevant specialized training and have 1-2 years of experience in a similar role. This position offers an opportunity to facilitate procurement processes while ensuring compliance and accuracy in purchasing decisions.

Qualifications

• Completion of specialized training in the field of work, plus basic skills typically associated with high school education.
• Experience to understand basic principles relevant to the major duties, usually linked to 1-2 years in a similar position.

Responsibilities

• Receives electronic requisitions and reviews for accuracy.
• Converts requisitions to purchase orders and places orders with vendors.
• Conducts market research for product availability and pricing.

Job description

Georgia Local Government Access Marketplace

This is a full-time position with benefits. This position is responsible for converting requisitions to purchase orders, preparing requests-for-quotes, converting quotes to contracts, and performing related tasks.

Responsibilities

• Receives electronic requisitions from departments and reviews for accuracy and completeness; determines if soliciting quotes, statewide contract, or other mechanism is most appropriate for a given purchase.
• Converts requisitions to purchase orders and places orders with selected vendors; adjusts or cancels purchase orders as needed.
• Works with originating department to develop scope of work or scope of services; prepares pricing sheets.
• Develops vendor lists.
• Determines the appropriate terms and conditions to include in requests-for-quotes; prepares document for releases.
• Prepares notices and posts requests on the Georgia Procurement Registry and the Georgia Government Access Marketplace.
• Schedules, conducts, or attends pre‑quote conferences; conducts or assists with pre‑bid conferences.
• Prepares and issues addenda to requests-for-quotes.
• Compile quotes received and supports documents in recommending awards.
• Follows through with solicited vendors to determine reasons for no‑quotes; compiles responses to improve solicitation processes.
• Conducts market research to determine product availability, differences in products, prices, and other information to guide purchasing decisions.
• Meet with staff and vendors to determine corrective actions for defective or unacceptable goods.
• Develop or assist in the development of new contracts and renewal contracts.
• Assist with surplus auctions.
• Assist other staff as required.
• Perform other related duties as assigned.

Minimum Qualifications

• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.