Business Systems Administrator- VoIP

One Inc; Northern (KY); Hybrid; USD 80,000 - 90,000; Full time

Job summary

One Inc seeks a Business Systems Administrator- VOIP to manage and optimize the company’s voice and communications systems. You will ensure reliable VoIP services and support broader business systems across the organization.

The role collaborates with IT, network engineering, and business teams to maintain high availability, improve user experience, and drive modernization of enterprise communication tools.

Qualifications

• Bachelor’s degree in Information Technology or related field or equivalent experience.
• 3–5+ years of VoIP, telecom, or unified communications administration.
• Experience supporting enterprise communication environments.

Responsibilities

• Administer and support enterprise VoIP platforms (SIP, cloud PBX, softphones).
• Manage user provisioning, extensions, call flows, auto attendants, and hunt groups.
• Monitor performance, uptime, call quality, recordings, and reliability.
• Troubleshoot voice quality issues with network teams.
• Integrate VoIP with CRM or support systems (Salesforce, Zendesk).
• Participate in system upgrades, rollouts, and migrations.
• Support patching, access control, and system hardening.

Skills

VoIP technologies

Cloud-based platforms

Entra ID / Azure AD

Networking knowledge

Troubleshooting & analytics

Vendor management

System integrations & APIs

Salesforce integration

Zendesk integration

Education

Bachelor’s degree in Information Technology or related field

Tools

Salesforce

Zendesk

Microsoft Teams Phone

RingCentral

Zoom Phone

Job description

• Pay or shift range: $80,000 USD to $90,000 USD The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Position Title: Business Systems Administrator- VOIP

Department: Corporate Systems / IT Support

FLSA Status: Hourly, Non – Exempt

Location: US, Remote

Overview

The Business Systems Administratoris responsible forthe administration, support, and ongoing optimization of the company’s voice and communication systems. This role ensures reliable, secure, and scalable VoIP services while supporting broader business systems and integrations across the organization.

This individual will work closely with IT, network engineering, and business teams tomaintainhigh availability of communication platforms, improve user experience, and drive modernization of enterprise communication tools.

Key Responsibilities

VoIP / Telephony Systems (Primary Focus)

• Administer and support enterprise VoIP platforms (e.g., SIP, cloud PBX, softphones, call routing, contact center solutions)
• Manage user provisioning, extensions, call flows, auto attendants, and hunt groups
• Monitor system performance, uptime, call quality, recordings, and reliability
• Troubleshoot voice quality issues (latency, jitter, packet loss) in collaboration with network teams
• Maintain andoptimizecall routing, IVR systems, and failover configurations
• Coordinate with telecom vendors and carriers for support, changes, and escalations, license renewals/upgrades
• Manage number provisioning, porting, and telecom inventory
• Integrating VoIP with CRM or support systems (Salesforce, Zendesk, etc.)

Business Systems Administration

• Support andmaintaincorporate SaaS applications and communication tools
• Assistin integrations between VoIP systems and other platforms (CRM, ticketing, collaboration tools)
• Participate in system upgrades, rollouts, and migrations
• Maintain system documentation, SOPs, and user guides
• Assistwith automation and process improvements across business systems

Operations & Support

• Serve as a tier 2 escalation point for communication and telephony issues
• Analyze trends and recommend improvements to enhance reliability and user experience
• Participate in on-call or after-hours support as needed for critical systems

Security & Compliance

• Ensure systemscomply withinternal security policies and regulatory requirements
• Support patching, access control, and system hardening efforts
• Assistwith audit readiness and documentation for voice and communication systems

Skills & Abilities

• Strong understanding of VoIP technologies (SIP, RTP, QoS, call routing)
• Experience with cloud-based communication platforms (e.g., Teams Phone, RingCentral, Zoom Phone, etc.)
• Strong knowledge of Entra ID, Intune, Azure VDIs, M365, SSO/SAML
• Solid networking knowledge (DNS, DHCP, VLANs, firewalls, QoS)
• Strong troubleshooting and analytical skills
• Ability to manage vendors and external service providers
• Strong communicationskills with both technical and non-technical stakeholders
• Experience with system integrations and APIs is a plus

Education & Experience

• Bachelor’s degree in Information Technologyor related field (or equivalent experience)
• 3–5+ years of experience in VoIP, telecom, or unified communications administration
• Experience supporting enterprise communication environments
• Relevant certifications (e.g., Microsoft Teams Voice, Cisco, or equivalent) are a plus
• Problem solver and proactive thinker
• Strong ownership and accountability
• Customer-focused mindset
• Adaptable and comfortable in a fast-changing environment
• Commitment to continuous learning and improvement

Additional Requirements:

• This position may periodically require work outside of standard business hours, including evenings and weekends, to support business needs.
• Employment is contingent upon successful completion of background screening requirements.
• One Inc may conduct periodic background checks at any time during employment, as permitted by applicable law and company policy.

Physical Demands:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Standard indoor office setting; exposure to computer screens.

Physical:

Requires repetitive motion. Substantial movements/motions of the wrists hands, and/or fingers. Sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer keyboard, mouse, scanner and other tools as needed.

Vision:

See in the normal vision range with or without correction; vision sufficient to read computer screens and printed documents.

Hearing:

Ability to hear in the normal audio range with or without corrections.

Company Profile: One Inc provides insurers with the capability to give their customers what they expect: choice, control, convenience, and continuity. That’s the strength derived from the Power of One™ - a cohesive and seamless experience for both inbound and outbound digital insurance payments.

The One Inc Digital Payments Platform combines multi-channel digital communications with electronic payment processing and disbursement, creating a frictionless premiums and claims payments experience. As one of the fastest growing digital payments platforms in the insurance industry, One Inc manages billions of dollars per year in premiums and claims payments.

Headquartered in Folsom, CA—One Inc offers a competitive salary, and benefits including medical, dental, and vision insurance, 401(k) plan, a commitment to a solid work/life balance, and a policy of promoting from within whenever possible.

One Inc is an equal opportunity employer and complies with all EEOC legislation in each jurisdiction it operates in.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.