Business Support - Site Maintenance Assistant G2 Galkayo

Shaqodoon; Oregon (IL); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading organization is seeking a Site Maintenance Assistant to manage logistics and support operations at the Galkayo site. The role involves overseeing vehicle bookings, inventory management, and ensuring supply availability. Candidates should possess relevant experience and strong communications skills, with an emphasis on supporting a female-friendly workplace.

Qualifications

• Minimum two years of relevant experience with secondary school certificate, or one year with degree.
• Fluency in English and Somali required.

Responsibilities

• Manage bookings of armored vehicles and conduct vehicle check-ups.
• Prepare supplies lists and manage office and guest house needs.
• Coordinate housing and accommodations for staff.

Skills

Problem-solving

Communication

Tactful communication

Education

Secondary school completion or university diploma

Tools

Microsoft Word

Job description

Business Support - Site Maintenance Assistant G2 Galkayo

WFP Galkayo Post Date: 10-06-2025
Apply Before: 13-06-2025

KEY ACCOUNTABILITIES (not all-inclusive, within delegated authority)

1. Maintain and manage bookings of armored vehicles, update consumption records, and ensure accurate fleet inventory records, including vehicle details.
2. Coordinate transport demands for soft and armored vehicles for all internal and field mission trips, prepare for trips, and conduct vehicle check-ups after trips.
3. Regularly check store conditions, including cleanliness and shelf-life, record new items, issue items to requesters, and update the system accordingly.
4. Prepare and process requests for guest house groceries, receive items, ensure they are onboarded properly, store them appropriately, and update records.
5. Handle cargo receipt, offloading, customs clearance, transportation, and storage for office use.
6. Prepare supplies lists for office and guest house needs, ensuring sufficient stock levels.
7. Create Service Entry Sheets (SES) and Goods Receiving Notes (GRN) in the system upon receipt of services and goods.
8. Create Wings and petty cash Purchase Requests (PRs) for guest house and office expenses as needed.
9. Prepare visitor gate passes for outgoing assets and materials to prevent loss and ensure internal controls.
10. Act as the focal point for compound-related works and ensure guest house services are attended to promptly.
11. Manage dispatching and receiving pouches between offices, ensuring delivery to correct addresses.
12. Organize meetings, including arranging venues, stationery, visitor passes, and other requirements.
13. Purchase items within petty cash limits for guest house and office needs.
14. Maintain and update stocks for guest house and office supplies, record issuance and usage, and prepare monthly reports.
15. Monitor work performed by casual staff and contractors, ensuring compliance with agreements.
16. Coordinate housing and guest house accommodations for staff, ensuring cleanliness and functionality.
17. Manage transport facilities, assign vehicles and drivers, and keep accurate movement records.
18. Perform additional administrative tasks as needed.
19. Monitor supplies for generators and vehicles, receive fuel, oil, spares, and update consumption records.
20. Control fuel usage for armored vehicles, validate in FMS, and take responsibility in the absence of the focal point.
21. Handle HR tasks such as managing attendance, leave requests, separation forms, and onboarding in the absence of the focal point.

QUALIFICATIONS, EXPERIENCE AND SKILLS REQUIRED

• Education: Secondary school completion or university diploma in Social Sciences, International Development, Business Administration, or related fields.
• Experience: At least two years' relevant experience with a secondary school certificate, or one year with a university degree in administrative work.
• Language: Proficiency in English and Somali.
• Skills: Proficient in office equipment and Microsoft Word, familiar with work routines, tactful communication, and problem-solving skills.

How to apply

This position is open only to qualified Somali nationals. Female candidates are strongly encouraged to apply. WFP provides female-friendly workplace spaces.

Interested candidates should submit applications online via Workday using the provided link. Only shortlisted candidates will be contacted. WFP is an equal opportunity employer committed to diversity and gender balance. No application fees are charged.

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