Business Support Professional/Administrative Associate - Strategic Partnership Office

Ngl Energy Partners; Atlanta (GA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Pension benefits

401(k) match

Paid holidays

Tuition reimbursement

Relocation assistance

Job summary

The National Renewable Energy Laboratory (NREL) in Golden, CO, seeks a Business Support Professional/Administrative Associate for the Strategic Partnership Office. You will manage events, coordinate senior meetings, travel, and budgets, and serve as the primary admin contact for partnership opportunities.

Ideal candidates bring strong communication, confidentiality, and multitasking abilities; you will work with diverse partners and internal teams in a fast-paced, matrixed environment.

Qualifications

• Experience supporting senior executives and complex admin functions.
• Proficient with Acrobat and Microsoft Office.
• Strong written and verbal communication skills.

Responsibilities

• Manage a portfolio of events from scope discussions to day-of support.
• Coordinate senior-level meetings including agenda, travel, catering, and AV.
• Interface with internal and external partners; primary admin contact for partnerships.
• Prepare domestic and foreign travel using Concur; include authorizations and reimbursements.
• Track basic financial monitoring of team budgets and expenses.
• Maintain electronic files, presentations, and documentation; keep information up to date.
• Track international partnership activities and approvals.
• Use Salesforce to generate reports and support business development activities.
• Execute monthly/annual partnership surveys and maintain data tools.
• Follow DOE/NREL policies to ensure compliance and safe environment.

Skills

Meeting coordination

Travel scheduling

Expense management

Calendar management

Executive communication

Confidentiality

Diplomacy

Independent work

Cross-cultural collaboration

PowerBI

Education

High School Diploma or equivalent

Associate’s Degree or equivalent certification

Tools

Acrobat

Microsoft Office

SharePoint

PowerBI

Office365 Apps

Job description

Business Support Professional/Administrative Associate - Strategic Partnership Office

Location: Golden, CO | Type: Regular | Hours: 40 per week.

Responsibilities

• Manage a portfolio of events from initial scope discussions to day‑of event support, including greeting visitors, setting up conference rooms, and providing basic A/V assistance.
• Coordinate senior‑level meetings—both internal and external—including agenda development, speaker coordination, travel, registration, catering, and audiovisual support.
• Interface across NREL and with external partners, industry contacts, and DOE staff; act as the principal administrative point of contact for prospective business‑partnering opportunities.
• Prepare and process domestic and foreign travel arrangements using Concur, including authorizations and reimbursements.
• Track and provide basic financial monitoring of team budgets and expenses.
• Maintain electronic files, presentations, and other documentation, ensuring information is up to date.
• Track international partnership activities and approvals throughout the Laboratory.
• Utilize Salesforce to generate reports, input data, and support corporate business‑development activities within the IPO Directorate.
• Execute monthly and annual partnership satisfaction surveys and maintain the required data tools.
• Follow all Laboratory policies, DOE orders, and NREL requirements to ensure compliance and a safe working environment.

Qualifications

• Confidence, experience, and demonstrated professionalism working with senior‑level executives at NREL and external partners.
• Considerable knowledge of specialized business‑support functions: meeting planning and coordination, travel scheduling, expense management, and calendar coordination.
• Ability to work effectively with partners and staff from diverse cultural backgrounds, collaborating with other administrative professionals.
• Highly motivated self‑starter with excellent oral and written communication skills.
• Comfortable in a highly matrixed, flexible, fast‑paced environment.
• Strong attention to detail, time management, multitasking, and prioritization skills.
• Ability to maintain a high level of confidentiality.
• Diplomacy and the ability to handle ambiguity.
• Ability to work independently with minimal guidance or direction.

Basic Qualifications

• Level II:
  • High School Diploma or equivalent with 1+ year of experience, or an Associate’s Degree or equivalent certification.
  • Solid knowledge of the job, general and detailed aspects.
  • Intermediate skills in applicable software packages and office equipment.
  • Basic project administration skills, prioritization, and proficient written and verbal communication.
  • Very good team and interpersonal skills.
• Level III:
  • High School Diploma or equivalent with 4+ years of experience, or an Associate’s Degree with 2+ years of related experience.
  • Considerable knowledge of specialized business‑support functions and full understanding of general and detailed aspects.
  • Advanced proficiency with Acrobat, Microsoft Office (Word, Excel, PowerPoint, Outlook), Teams, SharePoint, OneDrive, OneNote, Office365 Apps (Forms, PowerBI).
  • Demonstrated project administration skills and strong communication and interpersonal skills.

Additional Required Qualifications (LevelII and III)

• Basic project administration and customer service skills.
• Proficient written and verbal communications.
• Excellent computer skills, including advanced proficiency with Acrobat and Microsoft Office, cloud collaboration apps, and Office365 Apps.
• Demonstrated ability to manage complex administration projects (LevelIII).
• Strong customer service, teaming, and interpersonal skills.
• High proficiency with PowerBI and Office365 Apps Forms (LevelIII).

Benefits

• Medical, dental, and vision insurance.
• Short‑term and long‑term disability insurance.
• Pension benefits.
• 403(b) Employee Savings Plan with employer match.
• Life and accidental death and dismemberment (AD&D) insurance.
• Personal time off with sick leave.
• Paid holidays and tuition reimbursement.
• Possible relocation expense reimbursement for eligible positions.

EEO Policy

NREL is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity, genetic information, marital status, domestic partner status, military or veteran status, national origin/ancestry, race, religion, creed, sex (including pregnancy, childbirth, breastfeeding), sexual orientation, or any other status protected by federal, state, or local laws.