Business Services Specialist - Purchasing

HigherEdJobs; Baltimore (MD); On-site; USD 3,306,000 - 4,338,000; Full time

Benefits offered by this job

Tuition remission

Life and disability insurance

Retirement/Pension plan

Professional development opportunities

Wellness opportunities

Job summary

HigherEdJobs in Maryland is seeking a Business Services Specialist to support the CNMS purchasing function for high-volume science departments. The role reports to the Assistant Dean for Financial Management and focuses on entering requisitions, invoices, and reimbursements in JAGGAER, while ensuring compliance with campus purchasing policies.

The position requires strong communication skills and extensive experience in budgeting, accounting, payroll, purchasing, and related areas.

Qualifications

• High school diploma or GED.
• Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.
• Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.
• Strong verbal and written communication skills; basic organizational and analytical skills along with the ability to manage multiple assignments under time deadlines.
• Ability to understand and interpret university purchasing policies; and a commitment to exemplary customer service skills are required.

Responsibilities

• Enter requisitions, invoices, payment requests, and reimbursements in the Procurement System (JAGGAER). This includes payments to other USM institutions.
• Receiving a wide range of science equipment, consumables, or temperature sensitive biologics and communicating this with faculty. Includes recording the receipt of the transaction in the Procurement system.
• Enter transactions on department issued purchasing card (pcard) and reallocate to the designated funding source timely. Maintain pcard documentation and submit statement and documentation for review monthly.
• Attend and participate in relevant purchasing training and committees related to purchasing.
• Report purchasing card fraud or suspicious activity and complete required paperwork.
• Contribute towards Standard Operating Procedures and improvements of Request Tracker (RT) ticket system.
• Ensure compliance with university policies and procedures and advise department faculty and staff with respect to those policies.
• Review current processes and procedures and makes recommendations for business process improvements
• Other duties as assigned that contribute to the mission of the college.

Job description

Position Title

Business Services Specialist - Purchasing

Description

CNMS Business Central, the College of Natural and Mathematical Sciences' shared services center, is seeking a Business Services Specialist to support its purchasing function for high-volume science departments.

Department

College of Natural and Mathematical Sciences, Dean's Office

Position Overview

As a member of CNMS Business Central, the Purchasing Business Services Specialist supports the purchasing functions for an assigned portfolio of departments in the College of Natural and Mathematical Science.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $24.93 per hour and has 14 days of vacation as well as winter break, spring break, and personal days for regular full time roles. Tuition remission is also available.

Responsibilities

Reporting to the Assistant Dean for Financial Management, the incumbent is responsible for providing support to an assigned portfolio of departments in the College of Natural and Mathematical Sciences. Primary duties include:

• Enter requisitions, invoices, payment requests, and reimbursements in the Procurement System (JAGGAER). This includes payments to other USM institutions.
• Receiving a wide range of science equipment, consumables, or temperature sensitive biologics and communicating this with faculty. Includes recording the receipt of the transaction in the Procurement system.
• Enter transactions on department issued purchasing card (pcard) and reallocate to the designated funding source timely. Maintain pcard documentation and submit statement and documentation for review monthly.
• Attend and participate in relevant purchasing training and committees related to purchasing.
• Report purchasing card fraud or suspicious activity and complete required paperwork.
• Contribute towards Standard Operating Procedures and improvements of Request Tracker (RT) ticket system.
• Ensure compliance with university policies and procedures and advise department faculty and staff with respect to those policies.
• Review current processes and procedures and makes recommendations for business process improvements
• Other duties as assigned that contribute to the mission of the college.

Required Minimum Qualifications

• High school diploma or GED
• Six years progressively responsible experience in a combination of budgeting, accounting, payroll, purchasing, and personnel work.

Note: Additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

• Strong verbal and written communication skills; basic organizational and analytical skills along with the ability to manage multiple assignments under time deadlines.
• Ability to understand and interpret university purchasing policies; and a commitment to exemplary customer service skills are required.

Preferred Qualifications

• Strong problem-solving and decision-making skills with a proven track record of streamlining business processes and resolving complex issues.
• Experience working with faculty and senior staff.
• Familiarity with university, system, and state-level business policies and procedures
• Higher education setting is strongly preferred.
• Previous purchasing experience for high-volume science research entity.

Background Screening Statement

A background check will be required.

Closing Date

Open Until Filled

Benefits

UMBC offers a rich benefits package including the following for nonexempt regular employees.

Generous Leave which includes accruing the following for full time positions:

• 14 Days of Annual Leave (increases with years of service)
• 15 Days of Sick Leave
• 15 Holidays
• 3 Personal Days

Tuition Remission:

• 8 credit hours per semester
• Tuition remission at UMBC for eligible dependents after two years of FT employment

Additional Benefits:

• Life and disability insurance
• Retirement/Pension plan
• Professional development opportunities
• Wellness opportunities
• & Much more

Salary

Pay Range 11 (minimum: $24.93 per hour / maximum: $31.49 per hour) based on the University System of Maryland (USM) Pay Program.

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, Memorandum of Understanding, USM Board of Regent policies, internal equity, budget and qualifications and experience. Most salary offers will be close to the minimum part of the range.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours

Full-time

Type

Regular

FLSA Status

Nonexempt

Equal Opportunity Statement

UMBC is an AFFIRMATIVE Action/Equal Opportunity Employer. Applications from women, minority group members, veterans and individuals with disabilities are encouraged to apply.

Title IX

As an institution that receives federal financial assistance, UMBC adheres to Title IX and does not discriminate on the basis of sex. For more information about Title IX and contact information for Title IX Coordinator click here.

Accommodation

If you require a reasonable accommodation for a disability for any part of the employment process, please contact the Human Resources Department at 410-455-2337 or MD TTY Relay Service 1-800-735-2258 between 8:30 a.m. and 4:00 p.m. Monday through Friday.

Work Authorization

As required by the 1986 Immigration Act, be prepared to present acceptable documentation upon hire showing your identity and that you are a U.S. citizen or an alien who is authorized to work.