Business Services Coordinator

Holy-Family-Catholic-School; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Holy Family Catholic School is seeking a Business Services Coordinator for the 2026-2027 school year. The coordinator provides administrative support to the Controller, assists with FACTS Billing and Giving, and handles accounts payable/receivable while reconciling cash for school events.

The role involves maintaining filing systems for business records, assisting with budget questions, and upholding confidentiality and professional conduct in a Catholic school environment.

Qualifications

• High school diploma and a minimum of 2 years' experience in accounting/finance.
• Associates degree preferred.
• Bookkeeping – knowledge of QuickBooks and database management.

Responsibilities

• Supports and upholds the philosophy of Catholic education and the mission of the school.
• Processes FACTS billing for incidental billing and refunds.
• Creates forms in payment system for voluntary purchases, trips, clubs and activities.
• Processes remittances for tuition and incidental payments.
• Manages Accounts Payable and Receivable.
• Creates annual filing system for business and finance records and archives at year end.
• Reconciles cash for fund-raising events and school activities.
• Acts as liaison to faculty and staff regarding budget questions.
• Maintains confidentiality regarding school matters.
• Demonstrates professionalism and maintains a workable schedule aligned with school needs.

Skills

Communication skills

Discretion/confidentiality

Multi-tasking

Organizational skills

Team collaboration

Problem solving

Education

High school diploma

Associates degree preferred

Tools

QuickBooks

Database management

Job description

Description

Job Summary

Holy Family Catholic School is seeking a Business Services Coordinator for the 2026-2027 school year. The Business Services Coordinator fulfills the mission of the Catholic school by providing administrative assistance to the Controller of Holy Family Catholic School. The Business Services Coordinator supports the FACTS Billing and Giving programs, processes accounts payable and receivable, and reconciles cash for school events. The Business Services Coordinator has decision making responsibilities within essential job functions, in keeping with school policies. The position reports regularly to the Controller and is hired and evaluated by the President, in collaboration with the Controller.

Ministerial Character

Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ\'s mission present and enduring in the schools. In order to fulfill Christ\'s mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ\'s mission and entrusting to them various responsibilities.

Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Requirements

Essential Job Functions

• Supports and upholds the philosophy of Catholic education and the mission of the school
• Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
• Supports and adheres to Code of Conduct, policies and procedures of school and Diocese
• Maintains confidentiality regarding school matters
• Processes FACTS billing for incidental billing and refunds
• Creates forms in payment system associated with voluntary purchases, school trips, club and organizational activities, and athletic activities
• Processes remittances for all tuition and incidental payments
• Processes Accounts Payable and Receivable
• Creates the annual filing system for business and finance records, files all documentation and archives at end of year
• Reconciles cash for fund raising events including Book Fair, Student Council Events, Special Collections and other events involving cash
• Acts as liaison to faculty and staff regarding budget questions
• Meets staff development guidelines as set forth by the Diocese/local administration
• Demonstrates professionalism in conduct, demeanor, and work habits
• Maintains a work schedule that maximizes availability to the school, students and staff

Minimal Qualifications:

Education:

• High school diploma and a minimum of 2 years\' experience in accounting/finance
• Associates degree preferred

Experience:

• Bookkeeping – knowledge of QuickBooks, database management

Certifications and Training:

• Valid Texas driver\'s license.
• Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies throughout the employment period.

Knowledge, Skills and Abilities:

• Knowledge of the basic teachings of the Catholic Church.
• Ability to communicate effectively in both written and verbal form.
• Ability to work well with others in the school community.
• Ability to work independently and self-motivate.
• Ability to maintain confidentiality regarding school matters.
• Ability in handling multiple tasks simultaneously.
• Skill in organizing and relating information in an understandable format.
• Skill in job appropriate technology.
• Skill in critical thinking and planning.
• Skill in managing conflicts effectively.
• Skill in organizational management and delegation of responsibilities.
• Skill in using group process skills effectively with various school communities.

Employee Certification

All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.

Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.