Business Services Associate

Buckner International; Beaumont (TX); Sur place; USD 32 000 - 52 000; Plein temps

Résumé du poste

Buckner Retirement Services Community: Calder Woods in Beaumont, TX is seeking a Business Services Associate to manage accounts payable/receivable, payroll-related tasks, and petty cash onsite. You will maintain vendor and resident financial records and assist with monthly statements.

The role requires accuracy, basic bookkeeping, and strong communication in English. A high school diploma and 2 years of administrative/bookkeeping experience are preferred, with proficiency in Microsoft Excel and

Qualifications

• Requires understanding and ability to use simple arithmetic and grammar with accuracy.
• High School Diploma or GED required.
• Minimum 2 years prior related administrative support with bookkeeping responsibilities preferred.
• Intermediate level experience with Microsoft Office products, including Excel and PowerPoint.
• Basic understanding of bookkeeping principles.
• Proficient English speaking, reading, and writing.

Responsabilités

• Accurately prepare and mail monthly resident statements.
• Ensure timely follow-up on resident, family, and team member requests.
• Assist in preparation of Medicare and Medicare co-insurance claims.
• Maintain Resident Trust Fund accounts in accordance with policies.
• Post payments and maintain accounts receivable files.
• Prepare and verify daily deposits on time.
• Update resident census changes to billing system.
• Post charges to resident accounts and verify accuracy.
• Prepare vouchers and batch headers for accounts payable.
• Enter AP invoices and regional checks into the system.
• Verify vendor statements monthly.
• Maintain petty cash funds and records for multiple departments.
• Keep files for AP and regional checks with established retention.
• Prepare letters, memos, spreadsheets and other correspondence.

Connaissances

Administrative support

Bookkeeping

Attention to detail

Communication skills

English proficiency

Formation

High School Diploma or GED

Outils

Microsoft Excel

PowerPoint

Microsoft Office

Description du poste

Buckner Retirement Services Community: Calder Woods
Location: Beaumont, TX - Onsite
Address: 7080 Calder Ave, Beaumont, TX, 77706
Job Schedule: Full-Time

We are seeking a Business Services Associate to join our community, committed to delivering outstanding maintenance services to our residents and staff. As a Business Services Associate, you will play an important role maintaining accounts receivable, accounts payable and petty cash. Join our team and inspire happiness in the lives of others!

What you'll do:

• Accurately prepare and mail monthly resident statements.
• Ensure timely and courteous follow through on all resident, family members and team member request and questions.
• Provide assistance in the preparation of Medicare and Medicare co-insurance claims.
• Accurately maintain Resident Trust Fund accounts in accordance with established policies and procedures.
• Post payments and maintain resident financial files and accounts receivable files.
• Timely and accurately prepare and verify daily deposits.
• Timely and accurately prepare or complete all resident census changes to billing system.
• Timely and accurately post charges to resident accounts in the billing system.
• Verify accuracy of entries to billing system.
• Accurately prepare vouchers and batch headers for accounts payable.
• Accurately enter accounts payable invoices and regional checks into computer system.
• Verify vouchers submitted by other personnel.
• Verify accuracy of check requests and prepare regional checks.
• Timely and accurately maintain regional check log.
• Audit vendor statements monthly.
• Accurately maintain petty cash funds and records for the Business Office, Activity Department and the Resident Trust Fund.
• Maintain accurate files for accounts payable and regional checks using established record retention system.
• Create timely and accurate documentation; accurately prepare and proofread letters, memos, spreadsheets and other correspondence as required.

What you’ll bring:

• Requires understanding and ability to use simple arithmetic and grammar with accuracy.
• High School Diploma (or G.E.D.) required.
• Minimum 2 years prior related experience in providing administrative support with bookkeeping responsibilities preferred.
• Requires intermediate level experience with Microsoft products such as Microsoft Office, Excel and PowerPoint.
• Requires basic understanding of bookkeeping principles.
• Requires proficient ability to speak, read and write English.
• Requires ability to speak clearly and make self understood effectively in face to face interactions; articulate with accuracy to speak on the phone.
• Requires ability to hear and receive verbal instructions, answer phones, communicate with people in situations with some background noise.
• Requires ability to understand and carry out detailed oral and written instructions.
• Requires fine attention to detail and ability to maintain a routine; organizational skills required.
• Requires ability to establish and maintain effective working relationships with the public, co-workers, and employees from other facilities. Interpersonal skills and ability to communicate effectively both orally and in writing are required.
• Proficient working knowledge and ability to accurately and timely operate and perform computer related tasks with specific equipment and software applications required; ability to use other office machinery including telephone, typewriter, copy machine, fax machine, postage machine, and adding machine.
• Requires professional commitment to Christian principles and teachings so as to perform tasks and responsibilities in alignment with Buckner’s mission, vision, and values.
• Requires ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Buckner’s insurance policy. Must be age 21 or older to drive on behalf of Buckner.
• Requires ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people.
• Requires ability to walk, stand and sit, sometimes for prolonged periods of time.

The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job.