Business Services Manager

Buckner Retirement Services, Inc.; Bedford (TX); On-site; USD 27,552 - 41,328; Part time

Job summary

Buckner Management Group is seeking a part-time Business Services Manager in Bedford, TX to oversee the Business Office, including accounts receivable and accounts payable, in collaboration with the Centralized Business Office. You will ensure accurate billing, maintain resident financial files, and support retention guidelines and HIPAA compliance.

The role requires strong bookkeeping knowledge, a high school diploma (bachelor's preferred), and at least 2 years of relevant experience.

Qualifications

• High school diploma or GED required; degree preferred.
• Minimum 2 years in accounts payable/receivable management.
• Proficient in bookkeeping and accounting principles.
• Willing to work nights and weekends as needed.

Responsibilities

• Review and maintain all accounts receivable and accounts payable for accuracy.
• Prepare A/R aging reports and coordinate with Executive Director and CBO.
• Direct monthly billing and manage resident financial files with HIPAA compliance.
• Reconcile records, close monthly schedules, and send reports to leaders.
• Monitor budgets and assist with annual operating budgets and financial plans.
• Produce and distribute Business Office reports timely and accurately.
• Maintain resident records (admission, discharge, transfer).
• Respond to questions from residents and staff; handle billing disputes.

Skills

Organization

Customer service

Communication skills

English proficiency

Education

High School Diploma or GED

Bachelor's degree in business or accounting (preferred)

Job description

Signature Buckner Management Group - Lightwell by Buckner

Location: Bedford, TX - Onsite

Address: 2700 Parkview Ln, Bedford, TX 76022

Job Schedule: Part-Time

We are seeking a Business Services Manager to join our community, committed to delivering outstanding maintenance services to our residents and staff. As a Business Services Manager, you will play an important role in overseeing all functions of the Business Office, including accounts receivable and accounts payable, in collaboration with the Centralized Business Office (CBO). Join our team and inspire happiness in the lives of others!

What you’ll do:

• Review, oversee, and maintain all accounts receivable and accounts payable for accuracy and retention guidelines. Timely and accurately prepare A/R aging report.
• Meet timely with the Executive Director and CBO to resolve any discrepancies.
• Direct timely and accurate billing amounts monthly in accordance with organizational policies and procedures.
• Accurately maintain the active resident financial files and the inactive resident file system. Oversee file destruction process according to retention guidelines and HIPAA guidelines.
• Conduct timely follow-up on all past due receivables and communicate progress to supervisor weekly and CBO. Perform various collection actions including contacting patients by phone or letter.
• Timely and accurately respond to questions from residents or financial parties and staff. Identify and resolve resident billing and resident services complaints.
• Responsible for accurately processing deposits.
• Review and reconcile accounts receivable records regularly throughout the month; perform tasks required to reconcile and close financial records according to established monthly schedules; send closing reports to supervisor, corporate management and financial services.
• Monitor budget and program expenditures to ensure compliance with approved guidelines; provide feedback and reports to leadership during the budgetary process. Assist with the preparation of the annual operating budget and financial plans.
• Direct the accurate and on-time preparation, production and distribution of all required Business Office reports.
• Communicate with administrative staff, CBO, and Executive Director regarding collection efforts, payments and payment postings.
• Update and maintain resident records including admission, discharge, and transfer information.
• Develop and implement strategies with the Executive Director and CBO to enhance profitability and revenue generation including implementation of additional services for the residents.
• Ensure timely and courteous follow-through on all resident, guest and associate requests in the Business Office as well as Independent Living operations and services.
• Attend and participate in staff meetings, leadership meetings, conferences, and training as required.

What you’ll bring:

• Requires an in-depth understanding of business office processes and procedures.
• High School Diploma (or G.E.D.) required; Bachelor's Degree in a related field of study, such as business or accounting, preferred.
• Requires a minimum of 2 years prior related experience overseeing the management of accounts payable and accounts receivable.
• Requires proficient working knowledge of bookkeeping and accounting principles.
• Requires the job holder to work nights and weekends as needed.
• Organization and customer service skills.
• Superior communication skills (written and verbal).
• Proficient ability to speak, read, and write English.
• Ability to drive assigned vehicle(s) or personal vehicle, with appropriate state license, following all laws applicable; must provide proof of liability insurance and must be eligible to be insured under Signature Buckner Management Group LLC’s insurance policy. Must be age 21 or older to drive on behalf of Signature Buckner Management Group LLC.
• Ability to use up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force continuously to move objects and/or people.

The above description reflects the details considered necessary to describe the essential functions of the job and should not be construed as a detailed description of all the work requirements that may be performed in the job. The same way we treat our employees is how we treat all applicants – with respect. Buckner is an equal opportunity employer (EEO is the law). You will be treated fairly throughout our recruiting process and without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, or veteran status in consideration for a career at Buckner.