Business Services and Events Coordinator (BLANK AST 3)

University of California - Davis; Davis (CA); Hybrid; USD 43,000 - 61,000; Full time

Benefits offered by this job

Medical plans

Dental and vision coverage

Pension and retirement plans

Paid holidays and leave

Professional development

Job summary

University of California, Davis seeks an Administrative and Financial Support Specialist to provide financial processing, accounts payable/receivable, and event coordination for School of Education programs. This role supports faculty and operating units, assists with student hires and year-end closing, and requires strong organizational and communication skills.

Hybrid work arrangement with regular on-site and remote tasks.

Qualifications

• Experience using electronic financial, accounting and information systems.
• Experience processing complex purchasing, accounts payable, travel and entertainment transactions and reconciling expenditures.
• Experience with planning events and workshops, conferences, seminars and meetings.
• Experience working independently and as part of a team in a professional, customer service-driven office environment.
• Computer skills to utilize word processing, spreadsheets, databases, email and web browsers.

Responsibilities

• Perform financial accounting and transaction processing.
• Assist with planning and executing events, seminars, workshops, and conferences.
• Provide faculty, programs and units with support for student hires, travel policies, and closeout activities.

Skills

Electronic financial systems

Accounts payable experience

Accounts receivable experience

Event planning

Independent worker

Organizational skills

Interpersonal communication

Tools

Aggie Enterprise

Cashnet

Aggie Expense

Job description

Job Details

• Job ID: 89852
• Location: Davis
• Full/Part Time: Full Time

Job Summary

Under general supervision of the Fiscal Officer, provide administrative and financial support for a subset of faculty, programs and operating units in the School of Education. Process purchasing, accounts payable and accounts receivable transactions; research/resolve discrepancies and other accounting issues; assist with planning and executing a wide variety of events, seminars, workshops, and conferences; assist faculty, programs and units with processing student assistant hires, travel/entertainment policies and procedures, and other special projects; assist with fiscal closeout activities at year-end.

Apply By Date

Apply By Date

11/18/2026 BY 11:59 PM

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• No minimum education required.
• Experience utilizing electronic financial, accounting and information systems.
• Experience processing complex purchasing, accounts payable, travel and entertainment transactions and reconciling purchases and other expenditures.
• Experience with planning events and workshops, conferences, seminars and meetings.
• Experience working independently and as part of a team in a professional, customer service-driven office environment.
• Computer skills to utilize word processing, spreadsheets, databases, email and web browsers.
• Interpersonal communication skills to interact clearly and professionally with a diverse group of individuals.
• Organizational and time management skills to achieve timely progress on multiple and/or simultaneous projects, distribute effort appropriately among projects, meet tight deadlines and maintain a high level of productivity in an active and complex working environment.

Preferred Qualifications

• Experience using Aggie Enterprise, Cashnet, Handshake and Aggie Expense.
• Experience working with faculty in a higher education environment.
• Experience interpreting UC policies and procedures for fiscal management, campus services, purchasing and accounts payable.
• Experience with event planning in a higher education environment.
• Experience with administrative and financial work requiring accuracy and attention to detail.
• Experience to research, mine, create, elicit, analyze, and summarize information from a variety of sources to prepare reports and financial information in user-friendly formats.
• Experience developing, implementing and maintaining a record-keeping system.
• Knowledge of UC travel, entertainment and event policies and procedures.
• Critical thinking and problem-solving skills to apply in a broad range of situations.
• Ability to discern confidential information, keep appropriate information confidential, determine sensitivity of issues, and communicate tactfully and professionally.

Key Responsibilities

• 50% - Financial Accounting and Transactions
• 40% - Events and Special Porjects
• 10% - Faculty/ Program Support

Department Overview

The School of Education was established in 2002, building on an 85-year tradition at UC Davis of working to strengthen public education. The School offers preparation for the California teaching credential, master's and doctoral-level programs for educational researchers and practitioners, and professional development for educators throughout Northern California. The School has over 40 full time senate and clinical faculty and 80 staff. The School's total budget is over $30 million, and is comprised of state general funds, tuition and self-supporting revenue.

The School also supports a dynamic and diverse program of research. Faculty members and graduate students conduct research in numerous areas as diverse as academic language and literacy, college access and persistence, community and citizen science, autism and education, and much more. In addition to the academic programs, the School is home to eight Research and Innovation Centers and the federally funded College Opportunity Programs, serving over 7,000 middle and high school students in California. Ranked 32nd in 2023 by US News and World Report, the School is in the top 12% of Graduate Schools of Education nationally.

Please visit our website for more information on the School: http://education.ucdavis.edu

POSITION INFORMATION

• Salary or Pay Range: $30.87 - $44.25
• Salary Frequency: Hourly
• Salary Grade: 108
• UC Job Title: BLANK AST 3
• UC Job Code: 004722
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100% Fixed
• Shift (Work Schedule): M-F, 8:00 am - 5:00 pm
• Location: Davis, Ca
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility by visiting UCnet Benefits Page or Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees.

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for dental and vision coverage for you and your family
• Retirement plans for eligible employees including Pension and other Retirement Saving Plans
• Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity
• Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees
• Lactation Support Program and Family Care discounts and resources
• Employee Well-being resources and programming to support thriving in all aspects of employee's lives
• On-site Employee Assistance Program including access to free mental health services
• Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements
• Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements
• Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees
• Access to free professional development courses and learning opportunities for personal and professional growth
• Public Service Loan Forgiveness (PSLF) Qualified Employer and Student Loan Debt Counseling Program for eligible employees

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Restricted vacation during peak workload periods. Work in a shared space environment. Work in an area where there is constant traffic and noise from office machines, telephones and conversations. Occasionally work outdoors under variable weather conditions. Occasionally work flexible schedule including evenings and weekends to meet business needs.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• The duties or functions of this position include the handling of cash (or cash equivalents)

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding with misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve,