Business Service Assistant (Specialist)

California Department of Justice; San Francisco (CA); On-site; USD 40,000 - 61,000; Full time

Benefits offered by this job

Work-life balance

11 paid holidays

Flexible paid leave options

Pension retirement

Job stability

Health/Dental/Vision Insurance

PSLF and more

Job summary

California Department of Justice in San Francisco is seeking a Business Service Assistant (Specialist) to independently perform a wide range of business service functions for a large attorney office. You will support purchasing, vendor coordination, interoffice moves, and storage management while handling onboarding and benefits paperwork.

The role requires coordinating with multiple departments, helping with Workday attendance inputs, Live Scan scheduling, and new hire packet preparation.

Qualifications

• Performs technical and analytical work to support a large office of attorneys and staff.
• Coordinate and process purchases, bid quotes, and vendor communications.
• Assist with onboarding, attendance input, Live Scan scheduling, and benefits paperwork.

Responsibilities

• Research and analyze information on vendors and supply sources.
• Prepare work order requests and purchase requisitions (JUS 8890).
• Coordinate services with vendors and act as liaison between providers and departments.
• Direct interoffice moves and modular reconfigurations; manage storage and stock rooms.
• Prepare new hire packets and coordinate with Personnel Specialists on benefits forms.
• Respond to inquiries about Workday attendance input; schedule Live Scan appointments.

Job description

Job Description And Duties

Under the immediate supervision of the Business Services Officer Supervisor I and II, the Business Service Assistant (BSA) independently performs technical and analytical work for a wide variety of business service functions necessary to support an office of over 400 attorneys, paralegals, secretaries and other administrative and professional staff.

Job Description And Duties

Under the immediate supervision of the Business Services Officer Supervisor I and II, the Business Service Assistant (BSA) independently performs technical and analytical work for a wide variety of business service functions necessary to support an office of over 400 attorneys, paralegals, secretaries and other administrative and professional staff.

The BSA is responsible for independently performing the following duties: researching and analyzing information on various vendors and other supply sources; prepare work order requests; gather and negotiate bid quotes with vendors; prepare and submit the JUS 8890 (Purchase Requisition Form) to the Purchasing Unit for acquisition of items from vendors and State contract suppliers; coordinate services with vendors and act as liaison between service providers and office departments; coordinate and direct interoffice moves and modular reconfigurations; ensure the efficient use of storage space and stock rooms; coordinate and prepare the necessary paperwork for the purchase of minor equipment, such as price quotes, equipment features and specifications; and provide backup to other business service staff. Respond to employees' inquiries about monthly attendance input on Workday online portal, including; attorney, paralegal, legal support, seasonal clerks, and retired annuitants. Schedule and manage Live Scan appointments and process fingerprints. Prepare new hire packets and coordinate with Personnel Specialists to ensure all health, dental, and vision benefits forms are processed in a timely fashion.

You will find additional information about the job in the

Duty Statement

Position Details

Job Code #

JC-532991

Position #(s)

420-033-4707-901

Working Title

Business Service Assistant (Specialist)

Classification

BUSINESS SERVICE ASSISTANT (SPECIALIST)

$3,558.00 - $4,457.00 A

$4,017.00 - $5,032.00 B

$4,349.00 - $5,443.00 C

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions

1

Work Location

San Francisco County

Telework

In Office

Job Type

Permanent, Full Time

Work Shift

8:00 am - 5:00 pm

Work Week

Monday - Friday

Department Information

• This position is located in the Division of Operations, Legal Support Operations- Business Services Unit, San Francisco.
• Please disregard the SROA/ Surplus language below, as the Department of Justice requires applicants to submit their SROA/Surplus Letter if that is the basis of their eligibility.
• Please note that all new-to-State employees will be given the minimum salary of the classification or the minimum salary of Range A (whichever is applicable), unless you meet Alternate Range Criteria 274 .
• For current state employees and/or those with reinstatement rights, your salary will be determined in accordance with applicable laws, rules, and regulationsFor more information about the department, please visit the Attorney General's website www.oag.ca.gov .

Personal Leave Program: Effective July 1, 2025, state employees are subject to temporary wage reductions in exchange for Personal Leave Program (PLP) accruals. The specific rate and hours earned were negotiated and agreed upon by each bargaining unit. The actual monetary impact of these temporary reductions can vary based on your bargaining unit and/or federal and state tax withholdings. For additional information please visit Human Resources Manual - CalHR .

Benefits of working for the State of California

• Work-life balance
• 11 paid holidays
• Flexible paid leave options
• Consistent wage increases
• Pension retirement
• Job stability
• Health/Dental/Vision Insurance
• Public Service Loan Forgiveness (PSLF) and more!