Business Project Manager, Specialist

Vanguard; Charlotte (NC); Hybrid; USD 85,000 - 125,000; Full time

Job summary

Vanguard is seeking a project management professional to drive multi-year initiatives, overseeing budgets, workforce planning, and vendor engagements. The role acts as a strategic partner to technology leaders, ensuring financial stewardship and alignment with priorities.

Responsibilities include managing labor and vendor spend, headcount forecasting, and maintaining the resource data gold source. Collaboration with FP&A and leadership is essential to optimize budgets and investments.

Qualifications

• Minimum of three years related work experience.
• Two years of managing a project preferred.
• Financial Services or function-specific experience preferred.

Responsibilities

• Manage and track labor, contractor, and vendor spend across the organization, ensuring budget adherence and transparency.
• Concierge hiring and workforce planning processes, including headcount management, requisitions, hiring forecasts, and resource allocation decisions.
• Maintain the 'gold source' of resource data, delivering insights that support portfolio, budget, and investment decisions.
• Partner with FP&A and leadership teams on forecasting, reforecasting, financial flexibility exercises, and budget optimization.

Skills

Project management

Budget forecasting

Vendor management

Finance liaison

Education

Bachelor's degree

Job description

Provides project management services on a multi-year or major project, applying functional expertise to improve project results.
Serves as a strategic partner to technology leaders, providing end-to-end oversight of resource investments, workforce planning, and third-party spend to ensure financial stewardship and alignment with organizational priorities. Owns the processes, governance, and reporting that enable leaders to effectively manage budgets, hiring plans, contractor/vendor engagements, and funding changes while maintaining a trusted source of financial and portfolio data.

Core Responsibilities May Include

• Manage and track labor, contractor, and vendor spend across the organization, ensuring budget adherence and transparency.
• Concierge hiring and workforce planning processes, including headcount management, requisitions, hiring forecasts, and resource allocation decisions.
• Maintain the "gold source" of resource data, delivering insights that support portfolio, budget, and investment decisions.
• Partner with FP&A and leadership teams on forecasting, reforecasting, financial flexibility exercises, and budget optimization.

Qualifications

• Minimum of three years related work experience. Two years of managing a project preferred. Financial Services or function-specific experience preferred.
• Undergraduate degree or equivalent combination of training and experience.

Special Factors

Sponsorship

Vanguard is not offering visa sponsorship for this position.

About Vanguard

At Vanguard, we don't just have a mission—we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection.
We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.