Business & Practice Development Sr. Coordinator

Alston & Bird; New York (NY); On-site; USD 84,000 - 103,000; Full time

Job summary

Alston & Bird LLP in New York is seeking a Senior Coordinator to join the Finance and Financial Services practice group support team. You will coordinate marketing, business development, and communications initiatives, track budgets, and prepare tailored materials for matters and client presentations.

The role requires project management skills, attention to detail, and experience in a law firm or professional services environment. Strong collaboration with PR and events teams is essential.

Qualifications

• 2–3 years of experience in marketing/business development and/or practice management in a law firm (or professional services firm).
• Experience with budgets, financial reporting, and numbers/spreadsheets is preferred.
• Specific experience with transactional or corporate legal practices is a plus.
• Bachelor’s degree in journalism, English, marketing, management, communications, or other business-oriented field is strongly preferred.

Responsibilities

• Collaborate with MBD/Practice Management Team and report to senior staff.
• Track practice budgets and generate financial reports.
• Develop customized materials for prospect/client presentations and manage projects to timely completion.
• Oversee external submissions (survey, directory, awards) and draft narratives and nominations.
• Contribute to RFP responses by drafting content and coordinating submissions.
• Coordinate organization memberships, sponsorships, and communication with organizations.

Skills

Project management

Communication

Organization

Attention to detail

Interpersonal skills

Team collaboration

CRM experience

MS Office

Research skills

Education

Bachelor’s degree in journalism, English, marketing, management, communications, or other business-oriented field

Tools

InterAction

Foundation

CRM software

Job description

THE FIRM

As a leading international law firm, we are dedicated to excellence through impactful communication, collaboration, and community involvement. Our company culture has earned us one of the “100 Best Companies to Work For” for 27 consecutive years. This honor, along with many others, highlights our commitment to innovation and professional development. At Alston & Bird LLP, our foundation is made of trust, reliability, and compassion.

JOB DESCRIPTION

Alston & Bird’s Finance and Financial Services practice groups are seeking a Senior Coordinator to join our New York office.

The Senior Coordinator position joins a dynamic international team responsible for the coordination and successful execution of a variety of marketing and business development, practice management, and communications initiatives, specifically supporting Alston & Bird’s Finance and Financial Services practice groups.

Duties, among others, include tracking practice experience in the firm’s knowledge management database, preparing pitch materials, overseeing client advisories and presentation development, running with internal newsletters, coordinating with the firm’s events team, and monitoring/tracking various business development budgets. This is an attorney-facing position, and therefore all activities entail a high level of lawyer contact and exposure to Alston’s high-profile corporate transactional practice groups. This individual should be a highly motivated self-starter with solid project management skills, and the individual should have experience working in a law firm environment.

ESSENTIAL DUTIES

• Working collaboratively with and reporting within the MBD/Practice Management Team, including director, manager, and specialist-level team members.
• Work with the team’s manager and specialists to track practice budgets and generate financial reports.
• Develop customized materials for prospect/client presentations; respond to requests and initiate projects. Includes drafting, editing, and proofreading materials, recommending changes, and supervising marketing operations personnel to execute projects in a timely and professional manner.
• Supervise external survey, directory, award, and ranking submissions by drafting narrative descriptions and nominations, as well as collecting matter descriptions, client permissions, and references from lawyers. Track and capture credentialing activities; prepare drafts for survey responses.
• Contribute to RFP responses by drafting, collecting, and organizing content. Involves formatting, editing, and submitting by a deadline. Includes post pitch follow-up.
• Manage mailing lists related to practice group events and office marketing efforts.
• Support integration of new associates and lateral lawyers, including drafting biographies and assisting with orientation planning.
• Collaborate with the firm’s PR team to advance profile-raising efforts within the market.
• Conduct research and competitive analysis inclusive of lateral activity, thought leadership, events, news/experience, and league tables, and work with the Managers to prepare presentations re: the firm’s competitive positioning in the market.
• Plan and coordinate internal and external practice group and office events. This may include travel to other firm offices or off-site locations.
• Coordinate organization memberships and sponsorships, including payments, registrations, and communication with those organizations.
• Work with finance and accounting departments to analyze client relationships and trends. Develop presentations based on results.
• Ensure quality, accuracy, and timeliness of practice information on all the firm’s external channels – social media, firm website.
• Monitor, track, and collaborate with attorneys on the practices’ knowledge/experience management efforts, using the firm’s Foundation database.
• Monitor the use and updating of client contacts/client team activity information within the InterAction software system.

SKILLS NEEDED TO BE SUCCESSFUL

• A high level of energy and the ability to perform effectively in a fast-paced, service-oriented environment is essential.
• A high degree of responsiveness, follow-up/follow through, and organization.
• Ability to multi-task and prioritize; demonstrate superb project management skills.
• Demonstrate a high level of attention to detail and excellent oral and written communications skills.
• Ability to create strong relationships with attorneys; knowing how to communicate effectively with attorneys.
• Well-developed and professional interpersonal skills, as well as the ability to interact effectively with people at all organizational levels of the firm.
• Display the ability to work in a team environment with a customer service focus.
• Entrepreneurial by nature. Willingness to own a project. Resourceful.
• Superior proficiency in online research and internet resources.
• Developed knowledge of marketing principles, procedures, concepts, and practical applications; proven ability to carry and achieve marketing goals.
• Experience with a CRM a plus.
• Experience with Foundation a plus.
• Advanced-level proficiency in Microsoft Office Suite

EDUCATION AND EXPERIENCE

• Strongly Preferred: Bachelor’s degree in journalism, English, marketing, management, communications, or other business-oriented degree.
• Required: 2-3 years previous experience in marketing/business development and/or practice management in a law firm (or professional services firm).
• Preferred: Experience with budgets, financial reporting, and aptitude with numbers and spreadsheets.
• Preferred: Specific experience working with transactional or corporate legal practices (corporate, finance, real estate, private equity, funds, investment banking, tax, etc.).

The salary range for this position is $83,750- $103,00 and represents the Firm’s good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate’s experience, qualifications, and locations. This range is specific to our New York City office and may not be applicable to other locations.

EQUAL OPPORTUNITY EMPLOYER

Alston & Bird LLP is an Equal Opportunity Employer does not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time.

Professional business references and a background screening will be required for all final applicants selected for a position.

If you need assistance or an accommodation due to a disability you may contact [e-mail].

Alston & Bird is not currently accepting resumes from agencies for this position. If you are a recruiter, search firm, or employment agency, you will not be compensated in any way for your referral of a candidate even if Alston & Bird hires the candidate.