Business & Practice Development Sr. Coordinator

USA Alston & Bird; New York (NY); On-site; USD 84,000 - 103,000; Full time

Job summary

Alston & Bird LLP in New York seeks a Senior Coordinator to coordinate and execute marketing, business development, and communications initiatives for the Finance and Financial Services practice groups. You will work with the MBD/Practice Management Team to track budgets, prepare materials, and support client presentations and credentials.

You will draft and edit materials, supervise operations staff, and help with RFPs, events, and cross-office initiatives.

Qualifications

• Bachelor's degree in journalism, English, marketing, management, communications, or other business-oriented degree.
• 2–3 years marketing/business development and/or practice management experience in a law firm (or professional services firm).
• Preferred: Experience with budgets, financial reporting, and aptitude with numbers and spreadsheets.
• Preferred: Specific experience with transactional or corporate legal practices (corporate, finance, real estate, private equity, funds, investment banking, tax, etc.).

Responsibilities

• Coordinate and execute marketing, business development, and communications initiatives for Finance and Financial Services practice groups.
• Track budgets and generate financial reports for practice management.
• Develop materials for prospect/client presentations and respond to requests.
• Draft, edit, and supervise marketing operations to ensure timely, professional delivery.
• Manage credentialing submissions, narratives, and references from lawyers.
• Assist with RFP responses, content organization, formatting, and post-pitch follow-up.
• Coordinate events and travel for practice groups and office events.
• Support integration of new associates and lateral lawyers with bios and orientation planning.
• Collaborate with PR to raise the firm's profile in the market.
• Research and analyze lateral activity, thought leadership, and league tables.

Skills

Energy

Responsiveness

Organization

Multitasking

Attention to detail

Communication

Interpersonal skills

Teamwork

Entrepreneurial

Resourceful

Online research

Marketing knowledge

CRM experience

Foundation familiarity

MS Office

Education

Bachelor's degree in journalism/English/marketing/management/communications

2-3 years marketing/business development experience in a law firm

Preferred: Budgets and financial reporting aptitude

Tools

InterAction CRM

Foundation database

MS Office Suite

Financial reporting tools

Job description

Company Culture

Alston & Bird LLP is a leading international law firm dedicated to excellence through impactful communication, collaboration, and community involvement. Our culture has earned us one of the "100 Best Companies to Work For" for 27 consecutive years, showcasing our commitment to innovation and professional development. Our foundation is built on trust, reliability, and compassion.

Job Description

We are looking for a Senior Coordinator to join our Finance and Financial Services practice groups in our New York office. The Senior Coordinator will be responsible for coordinating and successfully executing a variety of marketing and business development, practice management, and communications initiatives supporting Alston & Bird's Finance and Financial Services practice groups.

Essential Duties

• Work collaboratively with and report within the MBD/Practice Management Team, including director, manager, and specialist-level team members.
• Track practice budgets and generate financial reports.
• Develop customized materials for prospect/client presentations; respond to requests and initiate projects.
• Draft, edit, and proofread materials, recommend changes, and supervise marketing operations personnel to execute projects in a timely and professional manner.
• Supervise external survey, directory, award, and ranking submissions by drafting narrative descriptions and nominations, collecting matter descriptions, client permissions, and references from lawyers.
• Track and capture credentialing activities; prepare drafts for survey responses.
• Contribute to RFP responses by drafting, collecting, and organizing content, formatting, editing, and submitting by a deadline, and provide post-pitch follow-up.
• Manage mailing lists related to practice group events and office marketing efforts.
• Support integration of new associates and lateral lawyers, including drafting biographies and assisting with orientation planning.
• Collaborate with the firm's PR team to advance profile-raising efforts within the market.
• Conduct research and competitive analysis inclusive of lateral activity, thought leadership, events, news/experience, and league tables, and work with the Managers to prepare presentations on the firm's competitive positioning.
• Plan and coordinate internal and external practice group and office events, including travel to other firm offices or off-site locations.
• Coordinate organization memberships and sponsorships, including payment, registration, and communication with those organizations.
• Work with finance and accounting departments to analyze client relationships and trends, develop presentations based on results.
• Ensure quality, accuracy, and timeliness of practice information on all the firm's external channels - social media, firm website.
• Monitor, track, and collaborate with attorneys on the practices' knowledge/experience management efforts, using the firm's Foundation database.
• Monitor the use and updating of client contacts/client team activity information within the InterAction software system.

Skills Needed to Be Successful

• A high level of energy and the ability to perform effectively in a fast-paced, service-oriented environment.
• A high degree of responsiveness, follow-up/follow-through, and organization.
• Ability to multitask and prioritize; demonstrate superb project management skills.
• Demonstrate a high level of attention to detail and excellent oral and written communication skills.
• Ability to create strong relationships with attorneys; knowing how to communicate effectively with attorneys.
• Well-developed and professional interpersonal skills, and the ability to interact effectively with people at all organizational levels of the firm.
• Display the ability to work in a team environment with a customer service focus.
• Entrepreneurial by nature; willingness to own a project.
• Resourceful.
• Superior proficiency in online research and internet resources.
• Developed knowledge of marketing principles, procedures, concepts, and practical applications; proven ability to carry and achieve marketing goals.
• Experience with a CRM (a plus).
• Experience with Foundation (a plus).
• Advanced-level proficiency in Microsoft Office Suite.

Education and Experience

• Strongly preferred: Bachelor's degree in journalism, English, marketing, management, communications, or other business-oriented degree.
• Required: 2-3 years previous experience in marketing/business development and/or practice management in a law firm (or professional services firm).
• Preferred: Experience with budgets, financial reporting, and aptitude with numbers and spreadsheets.
• Preferred: Specific experience working with transactional or corporate legal practices (corporate, finance, real estate, private equity, funds, investment banking, tax, etc.).

Salary Range

The salary range for this position is $83,750- $103,00 and represents the Firm's good faith minimum and maximum range for this role at this time of posting. The actual compensation offered to a candidate will be dependent on a variety of factors including, but not limited to, the candidate's experience, qualifications, and locations. This range is specific to our New York City office and may not be applicable to other locations.

Equal Opportunity Employer

Alston & Bird LLP is an Equal Opportunity Employer. We do not discriminate on the bases of any status protected under federal, state, or local law. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law on the basis of race, color, religion, sex, age, sexual orientation, gender identity and/or expression, national origin, veteran status or disability in relation to our recruiting, hiring, and promoting practices.

The statements contained in this position description are not necessarily all-inclusive, additional duties and responsibilities may be assigned, and requirements may vary from time to time. Professional business references and a background screening will be required for all final applicants selected for a position. If you need assistance or an accommodation due to a disability you may contact [e-mail].