Business Operations Specialist - Junior

Apex Systems; Kentucky; Hybrid; USD 65,000 - 68,000; Full time

Benefits offered by this job

Medical insurance

401K with company match

ESPP

HSA (Health Savings Account)

EAP

Job summary

Everforth Apex is seeking a Business Operations Specialist at Wright-Patterson AFB, OH to provide administrative, acquisition, logistics, and business-operations support to Air Force Research Laboratory divisions and front office.

The role involves preparing purchasing packages, tracking acquisitions, and supporting tech-transfer and STINFO processes, with a strong emphasis on data integrity and timely reporting. Requires U.S. citizenship and ability to obtain security clearance.

Qualifications

• U.S. citizenship is required for this DoD-related role.
• MOS Associate certification required within 180 days of starting.

Responsibilities

• Prepare, format, and deliver program documentation by suspense dates.
• Submit RFQs on government platforms with minimal errors.
• Track acquisition lifecycles and provide risk-focused advisory reports.
• Manage STINFO lifecycle and export-control documentation with accuracy.
• Maintain IPT manning docs, org charts, and deficiency trackers.

Skills

MOS Associate

MS Office / MS 365

Data entry / reporting

Security clearance readiness

Education

Associates or Bachelor's in business or related field

Tools

EBS

CCaR

DTS

GSA 2GIT

NASA SEWP

Job description

# Business Operations Specialist - JuniorApply**Job#: 3050146****Job Description:** *Candidates must be U.S. citizens able to obtain and/or maintain a Department of Defense security clearance as a condition and continuation of employment.*Title: Business Operations SpecialistLocation: Wright-Patterson AFB, OHType: Direct HireCompensation: $65,000-$67,500\\*Candidates must be authorized to work in the United States and must be able to obtain and/or maintain a U.S. Department of Defense Secret Security clearance as a condition and continuation of employment\"**Position Summary**Provides administrative, acquisition, logistics, and business-operations support to Air Force Research Laboratory operational and technical divisions and the front office. Prepares purchasing and acquisition packages, submits requisitions on Government platforms, tracks acquisition lifecycles, and supports the technology-transfer and scientific and technical information processes, producing accurate data products to established suspense dates.**Essential Duties and Responsibilities**• Prepare, format, and deliver correspondence, briefings, and program documentation by the established suspense date in accordance with Air Force Handbook (AFH) 33-337 (The Tongue and Quill), with no more than two formatting revisions.• Prepare standardized purchasing packages (Form 9/Purchase Requests (PRs), Contractor Supply Request Documents (CSRDs), Justifications and Approvals (J&As), and Bills of Materials) in compliance with the Federal Acquisition Regulation (FAR), the Defense Federal Acquisition Regulation Supplement (DFARS), and local policy, requiring no more than two returns for rework.• Submit Requests for Quotation (RFQs) on Government platforms (e.g., General Services Administration (GSA) 2GIT and National Aeronautics and Space Administration Solutions for Enterprise-Wide Procurement (NASA SEWP)) within two business days with zero submission errors attributable to the contractor.• Track acquisition lifecycles and maintain tracking documentation that provides visibility of associated risks at least five business days prior to any critical deadline; deliver advisory reports on future purchase needs quarterly.• Support the Technology Transfer and Scientific and Technical Information (STINFO) lifecycle: process tech-transfer requests within five business days and prepare transfer agreements and Research and Development (R&D) case files for STINFO, the Defense Technical Information Center (DTIC), and Legal with zero administrative rejections; complete the Export Control Risk Profile Template for industry partners.• Manage administrative workflow and organizational data: accept and assign taskers within two business days, update system statuses within two business hours of a phase change, and maintain Integrated Product Team (IPT) manning documents, organizational charts, and deficiency trackers at 98% accuracy.• Route travel authorizations in the Defense Travel System (DTS) within two business days (routing error rate below 5% per quarter); log and distribute incoming mail within one business day.• Produce specialized spreadsheets, databases, and data products that meet all mandatory elements by the tasked deadline; provide direct user support with an initial response within one business day.**Required Qualifications**• Meets or exceeds the GSA One Acquisition Solution for Integrated Services Plus (OASIS+) Junior labor-category education and experience standards for this occupation.• Microsoft Office Specialist (MOS) Associate certification within 180 days of assuming the role.• Able to independently execute required reports and data entry in the Enterprise Business System (EBS) and the Comprehensive Cost and Requirement System (CCaR) within the first 30 days of performance.• U.S. citizenship required; no foreign nationals authorized (permanent residency does not qualify).• Able to obtain and maintain the clearance level required by the DD Form 254; complete security awareness and Level I Operations Security (OPSEC) training within 30 days.• Proficient in Microsoft 365 (Outlook, Word, Excel, OneNote, PowerPoint, SharePoint, Teams) and Adobe Acrobat; able to troubleshoot basic issues without supervision.• Effective oral and written communication; professional decorum; maintains cooperative working relationships.**Preferred Qualifications**• Associate's or Bachelor's degree in business, administration, or a related field.• Prior Department of Defense (DoD) or Air Force administrative, acquisition, or financial-operations experience; familiarity with GSA 2GIT and NASA SEWP ordering. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** FullTime**Location:** Wright-patterson Afb, OH, US**Job Type:****Date Posted:** September 16, 2026**Pay Range:** $65,000 - $67,500