Business Operations Program Manager, Materials Execution & Supply Planning (IC4)

Ll Oefentherapie; Santa Clara (CA); On-site; USD 140,000 - 190,000; Full time

Job summary

Ll Oefentherapie is seeking a Senior Program Manager in Santa Clara, CA to coordinate priorities and executive-ready governance across materials readiness, supply planning, and NPI readiness.

The role emphasizes translating leadership direction into actionable workplans, tracking risks, and delivering clear status updates to senior leadership. Strong collaboration and data-driven decision support are essential.

Qualifications

• Bachelor's degree or equivalent practical experience.
• 5+ years in program management or related fields.
• Experience coordinating cross-functional programs with multiple stakeholders, dependencies, and deadlines.
• Ability to build and maintain program plans with risks and milestones.
• Experience creating concise, executive-ready presentations and status communications.
• Strong analytical skills with operational data and reporting tools.

Responsibilities

• Coordinate priority initiatives and leadership reviews.
• Drive cross-functional program plans for materials readiness and planning.
• Translate leadership direction into milestones, owners, and risks.
• Prepare executive-ready dashboards, scorecards, and materials.
• Track operational metrics and supply risks for leadership.
• Facilitate cross-functional alignment with external manufacturing partners.

Skills

Program management

Cross-functional coordination

Executive-ready presentations

Data analysis

Communication

Stakeholder management

Organizational skills

Attention to detail

Leadership without authority

PowerPoint

Excel

Education

Bachelor’s degree in Business, Supply Chain, Operations, Engineering

Tools

Power BI

Oracle Analytics

Microsoft Copilot

ChatGPT Enterprise

Power Automate

Job description

Key Responsibilities

• Partner with the VP of Materials Execution & Supply Planning and their leadership team to coordinate priority initiatives, operating rhythms, and business reviews.
• Drive program plans for cross-functional initiatives supporting materials readiness, supply planning, supplier execution, order fulfillment, inventory health, and NPI readiness.
• Translate leadership direction into actionable workplans with defined milestones, owners, dependencies, risks, and success measures.
• Coordinate daily, weekly, and monthly execution cadences, including shortage reviews, supplier commit reviews, clean-to-build readiness, backlog recovery, and supply-risk escalation forums.
• Gather, synthesize, and communicate program status, supply risks, decisions needed, and mitigation progress for leadership audiences.
• Develop executive-ready presentations, dashboards, scorecards, and meeting materials that provide clear visibility into supply availability, fulfillment performance, inventory exposure, and program health.
• Track key operational metrics, including supplier commit attainment, clean-to-build rate, schedule adherence, on-time delivery, backlog aging, inventory turns, E&O exposure, expedite cost, and NPI readiness.
• Partner with functional leads to identify risks and dependencies early, coordinate mitigation actions, and **escalate** issues requiring leadership decisions.
• Support constrained-supply and allocation decision processes by organizing scenario inputs, documenting tradeoffs, tracking decisions, and following through on committed actions.
• Facilitate cross-functional alignment among external manufacturing partners, suppliers, sourcing, planning, logistics, warehouse operations, finance, and product teams.
• Maintain clear action logs, decision records, risk registers, and follow-up mechanisms to improve accountability and execution consistency.
• Identify opportunities to simplify reporting, reduce manual work, and improve operating efficiency through process standardization, automation, AI-enabled tools, and improved data visibility.
• Support continuous-improvement efforts that strengthen planning accuracy, exception management, escalation paths, and end-to-end execution discipline.

Required Qualifications

• Bachelor’s degree in Business, Supply Chain, Operations, Engineering, or a related field; equivalent practical experience may be considered.
• 5+ years of experience in program management, business operations, supply chain, manufacturing operations, planning, logistics, or a related field.
• Experience coordinating cross-functional programs or operational initiatives with multiple stakeholders, dependencies, and deadlines.
• Strong ability to build and maintain program plans, track actions and risks, and drive follow-through across teams without direct authority.
• Experience developing concise, executive-ready presentations, dashboards, business reviews, and status communications.
• Strong analytical skills and comfort working with operational data, metrics, and reporting tools to identify trends and support decisions.
• Excellent organizational skills, attention to detail, and ability to manage competing priorities in a changing environment.
• Clear written and verbal communication skills, with the ability to tailor information for operational and leadership audiences.
• Strong collaboration and stakeholder-management skills across a range of functions and levels.
• Familiarity with supply chain, materials management, manufacturing, fulfillment, inventory, or hardware operations.
• Proficiency with Microsoft PowerPoint, Excel, and collaboration tools; experience using AI or automation tools to improve productivity is a plus.

Preferred Qualifications

• Experience supporting a Vice President, senior leadership team, Chief of Staff, or business operations function.
• Experience in high-tech hardware, cloud infrastructure, external manufacturing, or complex global supply-chain environments.
• Familiarity with supply-planning, ERP, inventory-management, or reporting systems.
• Experience supporting shortage management, supplier execution, order fulfillment, NPI readiness, inventory planning, or E&O mitigation.
• Experience with Power BI, Oracle Analytics, Microsoft Copilot, ChatGPT Enterprise, Power Automate, or similar reporting and automation tools.
• PMP, Agile, Lean Six Sigma, or comparable program-management certification.