Business Operations Manager, AI-Native

Vibehackers; United States; Vor Ort; USD 130.000 - 175.000; Vollzeit

Benefits dieser Stelle

Company-paid health insurance

Equity / long-term incentive

Relocation or living‑out allowance / a

401(k) with company match

Paid Time Off (PTO)

Disability insurance

HSA

Wellness resources

Professional development

Team-building activities

Zusammenfassung

Vibehackers seeks a Senior Business Operations Manager to lead planning, reporting, cadence, cross-functional programs, and executive support for Cloud Operations & SRE. You will build agentic automations to reduce manual work and drive OKR cycles across the leadership team.

You will partner with the VP to run the operating spine, manage calendars, dashboards, and vendor workflows, with domestic and international travel as needed. Competitive USD salary and incentives offered.

Qualifikationen

• 5+ years in business operations or chief-of-staff roles, including direct executive support.
• AI-native mindset with daily use of agentic tools and automation.
• Experience with calendar/inbox automation and personal AI agents.
• Strong cadence, reporting and decision-logging skills.

Aufgaben

• Own the operating cadence: staff meetings, business reviews, planning cycles and offsites.
• Drive cross-functional programs from planning through completion, tracking dependencies, risks and status.
• Build and maintain leadership reporting: KPI/SLO roll-ups, dashboards, weekly status and business review packages; ensure data integrity.
• Run goal-setting and OKR cycles: draft, track and report against commitments.
• Coordinate invoice management, vendor tracking, approval workflows and payment follow-up.
• Track headcount and open requisitions; coordinate hiring loops and onboarding; own onboarding.

Kenntnisse

Executive support

Program management

Stakeholder management

Data literacy

Discretion & judgment

Time management

Communication

Cadence management

Tools

Claude

ChatGPT

Gemini

Jobbeschreibung

Uses agentic AI tools and personal assistants daily; explicitly AI-native and automation-first.

About the Role

Lead business operations for Cloud Operations & SRE, partnering 1:1 with the VP to run planning, reporting, cross-functional programs and executive support. Build agentic automations to remove manual recurring work, drive OKR cycles, track metrics, and operate the leadership cadence end-to-end.

Job Description

Role

Business Operations Manager partnering directly with the VP of Cloud Operations & SRE to run the operating spine of the organization: planning, reporting, cadence, cross-functional programs, executive support, and automation of recurring tasks.

Key Responsibilities

Business operations, programs and reporting

• Own the operating cadence: staff meetings, business reviews, planning cycles and offsites.
• Drive cross-functional programs from planning through completion, tracking dependencies, risks and status.
• Build and maintain leadership reporting: KPI/SLO roll-ups, dashboards, weekly status and business review packages; ensure data integrity.
• Run goal-setting and OKR cycles: draft, track and report against commitments.
• Coordinate invoice management, vendor tracking, approval workflows and payment follow-up.

Organisational and team operations

• Track headcount and open requisitions; coordinate hiring loops and candidate scheduling; own onboarding.
• Maintain team records, distribution lists, organizational documents and shared files.
• Own internal communications, all-hands content and team offsites.
• Support team processes, identify operational needs, and adapt to shifting priorities.

Executive support

• Manage the VP’s calendar, inbox, travel (domestic and international), and speaking engagements.
• Prepare meetings: gather documents, create agendas, take minutes, coordinate logistics and follow-ups.
• Liaise between teams and external parties; screen communications and draft/send messages on behalf of the team.
• Manage department credit cards and expense reconciliation.
• Provide ad-hoc support to other departments or executives as required.

Automation & judgment

• Build and operate agentic automations for recurring tasks (reports, meeting briefs, inbox triage, travel logistics, expense reconciliation, doc hygiene).
• Know when human judgment is required; decide which items an agent can handle and which require executive attention.

Requirements

• 5+ years in business operations, program management, chief-of-staff or senior executive support roles, including direct experience supporting a senior executive and time in high-ambiguity environments (startup/scale-up or similar).
• AI-native: daily use of AI assistants and agentic tools; able to describe specific automated workflows and how issues were fixed.
• Hands-on with agentic tooling and personal AI agents for calendar, inbox, scheduling; daily use of general-purpose assistants (Claude, ChatGPT, Gemini) and connective automation between systems.
• Strong program and cadence management: agendas, pre-reads, decision logs and honest status reporting.
• Comfort with numbers: build reporting roll-ups, spot misleading metrics, and explain trends to leadership.
• Good judgment under incomplete information and strong discretion (board materials, compensation, org changes).

Nice to have

• Built small useful solutions with low-code tools (scripts, dashboards, bots).
• Experience running planning or OKR cycles for technical orgs.
• Owned projects, budgets, vendor relationships, or offsites end-to-end.
• Experience in organizations with stated AI adoption strategies.
• Comfort with data infrastructure, energy, or high-growth technical businesses.
• Expected base salary: USD 130,000 – 175,000 per year.
• Annual performance incentives and potential equity/long-term incentives.
• Possible relocation or living‑out allowance / per diem depending on circumstances.
• Company‑paid short‑term and long‑term disability insurance; voluntary life, critical illness and accident coverage.
• Health Savings Account (HSA) when paired with HDHP; Employee Assistance Program and wellness resources.
• 401(k) retirement plan with company match; access to financial planning and legal services.
• Paid Time Off (PTO) and paid holidays.
• Internal skills training, professional development and career advancement pathways.
• Company events and team-building activities.

agentic tools personal AI agents AI assistants Claude ChatGPT Gemini graph loop engineering low-code tools

Skills

Business Operations Program Management Executive Support Process Design Automation OKR / Goal Setting Reporting & Metrics Stakeholder Management Project Management Communication Discretion Judgment Hiring & Onboarding Data Literacy Change Management Time Management Travel & Expense Management

Experience Level

Senior

USD 130,000 - 175,000/year

Employment Type

Full Time

• Base salary (USD 130,000 – 175,000)
• Equity / long-term incentive
• Relocation or living‑out allowance / per diem
• 100% company-paid health insurance premiums (medical, dental, vision) for employees
• Company-paid short-term and long-term disability insurance
• Voluntary life, critical illness, and accident coverage
• Health Savings Account (HSA)
• Employee Assistance Program
• 401(k) with company match
• Access to financial planning and legal services
• Paid Time Off (PTO) and paid holidays
• Internal skills training and professional development
• Company events and team-building activities