Business Operations Manager

Analytical Mechanics Associates; Mountain View (CA); Hybrid; USD 100,000 - 140,000; Full time

Benefits offered by this job

Paid leave

401(k) match with immediate vesting

Tuition reimbursement

Disability insurance

Medical, dental, and vision insurance

Job summary

Analytical Mechanics Associates (AMA) seeks a Business Operations Manager to partner with the Program Manager and Sr. BOM to coordinate contract operations.

The role is based onsite with a hybrid schedule available in Mountain View, CA, and includes responsibilities spanning planning, reporting, and vendor coordination. Candidates should have 5+ years in engineering, business, or program management and a track record of process improvement and strategic decision making.

Qualifications

• 5+ years of experience in engineering, business or program management.
• Demonstrated ownership to oversee multiple activities and align with priorities.
• Ability to plan, schedule, and coordinate critical objectives on time.
• Experience implementing business process improvements and PM best practices.

Responsibilities

• Own program activities within contract operations and coordinate with PM and Sr. BOM.
• Prepare and update project plans, status reports, and lessons learned.
• Maintain relationships with team members, vendors, and operations.
• Coordinate with corporate infrastructure on roles, work sharing, and workflow.
• Manage and archive operations data, metrics, and reporting.

Skills

Program management

Ownership mindset

Communication skills

Planning & scheduling

Education

College Degree or equivalent experience

Tools

Contract management

Job description

Job Description

The Business Operations Manager (BOM) will be responsible for working closely with the Program Manager (PM) and Senior Business Operations Manager in the coordination and tracking of all activities related to contract operation. The BOM will assist with administrative, personnel, fiscal, travel, logistical, training, equipment and other duties as assigned.

Job Description

The Business Operations Manager (BOM) will be responsible for working closely with the Program Manager (PM) and Senior Business Operations Manager in the coordination and tracking of all activities related to contract operation. The BOM will assist with administrative, personnel, fiscal, travel, logistical, training, equipment and other duties as assigned. The BOM will work onsite at NASA Ames in Mountain View, California. Hybrid schedule is available. Salary range: $100,000 to $140,000.

Primary Responsibilities

• Take ownership of program activities as a regular, integral part of contract operations, which may include tracking and coordinating activities on many fronts, assessing situations/issues that may arise and effectively discussing recommended course of action with the PM and Sr. Business Operations Manager.
• Prepare and update project plans and status reports and implement lessons learned.
• Build and maintain working relationships with team members, vendors, and corporate operations.
• Coordinate with corporate infrastructure to clearly define roles, work sharing, and effective workflow.
• Manage, maintain, and archive operations data and records, including site performance metrics, contact DRDs and all forms of contract reporting and operations information.
• Work with AMA Contracts/Procurements to track procurements and subcontracting to ensure appropriate documentation is maintained, agreements are in place and spending tasks are aligned with the plan.
• Coordinate and communicate effectively with technical and administrative staff members to address operational efficiency or emerging issues.
• Perform other duties as assigned when necessary.

Requirements

• 5+ years of relevant experience in engineering, business or program management including supervision of personnel and strategic decision making.
• The successful candidate will have an acute sense of ownership to provide oversight and management for multiple activities and the ability to support evolving leadership priorities.
• Ability to work closely with specified personnel to facilitate effective planning and accomplishment of critical objectives in a timely manner and ensure adherence to specified plans and schedules.
• Prior experience implementing overall business process improvements and project management best practices.
• Strong ability to identify problems, determine accuracy and relevance of information, and use of sound judgment to generate and evaluate alternatives, and to make recommendations.
• Excellent communication skills (both oral and written) including experience in preparing and presenting oral and written briefings to all levels of management.
• College Degree or equivalent experience.

Desired Qualifications

• Prior experience and knowledge of multiple business management departments, including finance, subcontracting, contracting, and purchasing
• Prior experience in managing a research and engineering workforce is desirable.

Due to sensitive content of the work, applicants must be a US citizens or permanent US residents.

Analytical Mechanics Associates (AMA) is proud of our customer relationships, our diverse and dynamic work environment, and our employees' career satisfaction. AMA is a small business with a wide reach; headquartered in Hampton, VA, AMA has operations in Greenbelt, MD; Huntsville, AL; Dallas and Houston, TX; Denver, CO; Mountain View, CA; and Edwards Air Force Base, CA. With over 60 years of experience, AMA specializes in aerospace engineering, science, analytics, information technology, and visualization solutions. AMA combines the best of engineering, science, and mathematics capabilities with the latest in information technologies, visualization, and multimedia to build creative solutions.

We offer competitive salaries and a substantial benefits package, including but not limited to paid personal and federally recognized holiday leave, salary deferrals into a 401(k)-matching plan with immediate vesting, tuition reimbursement, short/long term disability plans, and a variety of medical, dental, and vision insurance options.

• paid personal and federally recognized holiday leave
• salary deferrals into a 401(k)-matching plan with immediate vesting
• tuition reimbursement
• short/long term disability plans
• a variety of medical, dental, and vision insurance options

AMA is committed to the professional growth of every employee, understanding that the successes of our employees drive our success. We provide a work environment that is engaging, collaborative, and supportive. To learn more about our company, please visit our website at www.ama-inc.com/careers and follow us on Facebook and LinkedIn.

AMA is an Equal Opportunity Employer and does not discriminate against any applicant for employment or employee because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic prohibited under federal, state, or local laws.