Business Operations Manager

Montana State University

Bozeman, Northern (MT, KY)

Hybrid

USD 28,000 - 41,000

Full time

29 hours ago

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Job summary

Montana State University in Bozeman seeks a skilled Business Operations Manager to bridge the Administration and Finance Office with the MRJCON Research Office. You will manage budgets, HR processes, and contracting activities, ensuring compliance and efficient operations across multiple campuses.

The role requires a Bachelor’s degree or equivalent and strong computer skills; familiarity with budgets, procurement, and contract management is preferred.

Qualifications

Bachelor’s Degree or an equivalent combination of education and/or experience.
Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.

Responsibilities

Submit various student stipends & scholarship disbursement and/or fellowship paperwork.
Assist with travel and expense reports for students, staff, and faculty.
Update and maintain budget portfolio for encumbrances.
Review and submit financial transactions for payment in compliance with budget/grant initiatives.
Payroll reconciliation and salary spreadsheet maintenance for all MRJCON indexes.
Assist with personnel hiring for research and programs under the college’s oversight.
Complete personnel action forms related to MRJCON positions.
Complete summer session appointments for tenure-track faculty.
Complete Fiscal & Academic Year letters of appointment for professional and research faculty.
Update and submit incentive program for researcher forms.
Assist with the maintenance of the teaching assignment database ( TAMS ).
Submit and/or approve Hospitality Approval Forms for accuracy and compliance.
Assist with the monthly Time and Effort reporting.

Skills

Microsoft Office

Computer skills

Education

Bachelor’s Degree or equivalent

Job description

Please see Special Instructions for more details.

This position is not eligible for new sponsorship

Position Information

Announcement Number

Announcement Number STAFF - VA - 27088

For questions regarding this position, please contact:

We are recruiting for a Business Operations Manager who will work collaboratively to bridge the Administration and Finance Office with the Research Office within the Mark and Robyn Jones College of Nursing. This position directly reports to the Director of Administration and Finance and indirectly to the Research Office Program Lead. The Business Operations Manager is responsible for completing a variety of fiscal, human resource, and administrative tasks.

Position Number

Position Number 4M1712

Department

Department Nursing Departments

Division

Division College of Nursing

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 1.0

Benefits Eligible

Salary $25.04 per hour, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

Make history and join our college by transforming nursing education and healthcare of Montana through the generous philanthropic investment of $101 million from Mark and Robyn Jones , the founders of Goosehead Insurance. By 2030, we strive to be on the top of nursing education through constructing five new campus buildings (one on each campus), the creation of five endowed professorships, student scholarships, producing more qualified nurses, and starting Montana’s first Certified Nurse Midwifery program.
The Mark and Robyn Jones College of Nursing ( MRJCON ) offers a baccalaureate in nursing, accelerated Baccalaureate in Nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in family nurse practitioner, psych-mental health nurse practitioner, and nurse-midwifery. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula.

Duties and Responsibilities

Administrative Operations & Finance

Submit various student stipends & scholarship disbursement and/or fellowship paperwork
Assistance with travel and expense reports for students, staff, and faculty
Update and maintain budget portfolio for encumbrances
Review and submit financial transactions for payment in compliance with budget/grant initiatives
Payroll reconciliation and salary spreadsheet maintenance for all MRJCON indexes
Assist with personnel hiring for research and programs under the college’s oversight
Complete personnel action forms related to MRJCON positions
Complete summer session appointments for tenure-track faculty
Complete Fiscal & Academic Year letters of appointment for professional and research faculty
Update and submit incentive program for researcher forms
Assist with the maintenance of the teaching assignment database ( TAMS )
Submit and/or approve Hospitality Approval Forms for accuracy and compliance
Assist with the monthly Time and Effort reporting

Contracts and Procurement

Assist college-wide personnel with procurement-related questions and processes
Create, route, and ensure payment of guest performer and honorarium contracts
Complete contracted service agreements through SmartBuy
Purchase goods and services through SmartBuy
Process invoices through SmartBuy
Add suppliers to SmartBuy as needed
Assist with procurement competitive bidding processes as appropriate
Assist with the capital and minor property inventory for MRJCON
Liaison with University offices on all funds within the Nursing Org. such as: Fiscal Shared Services, University Business Services, Procurement, Office of Sponsored Programs ( OSP ), etc.

Other Duties

Ad Hoc Reporting
Other projects / program duties as needed

Required Qualifications – Experience, Education, Knowledge & Skills

Bachelor’s Degree or an equivalent combination of education and/or experience.
Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills

Knowledge of applicable College and University policies and procedures.
Experience utilizing knowledge specialized to budgets, HR processes, procurement, and contract management.

The Successful Candidate Will

Work independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.
Manage multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.
Effectively communicate and work with students, faculty, staff, administrators, and outside organizations.
Organize and prioritize workload, solve problems, and work under pressure while maintaining a high level of detail and meeting deadlines.
Effectively use excellent verbal and written communication skills.
Work collaboratively and cooperatively in a team environment both in-person and virtually.
Understand, implement, and utilize applicable College, University, OSP , Foundation, and grant policies and procedures.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?

This position has supervisory duties? No

Number of Vacancies

Number of Vacancies 1

Desired Start Date

Desired Start Date Upon completion of a successful search

Position End Date (if temporary)

Open Date

Close Date

Open Date

Special Instructions

This position is not eligible for new sponsorship

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.
In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Required Documents