Business Operations Manager

Montana State University - Office of Student Engagement; Bozeman (MT); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Montana State University invites applications for a Business Operations Manager within the Mark and Robyn Jones College of Nursing in Bozeman. The role bridges the Administration and Finance Office with the Research Office and oversees fiscal, HR, and administrative tasks to support college programs and faculty.

The successful candidate will manage stipends, travel, budgets, payroll reconciliation, procurement, and liaison with university offices to ensure compliant processes.

Qualifications

• Bachelor’s Degree or an equivalent combination of education and/or experience.
• Proficiency with word processing, spreadsheets, databases, and email; MS Office Suite preferred.

Responsibilities

• Submit various student stipends & scholarship disbursement and/or fellowship paperwork.
• Assistance with travel and expense reports for students, staff, and faculty.
• Update and maintain budget portfolio for encumbrances.
• Review and submit financial transactions for payment in compliance with budget/grant initiatives.
• Payroll reconciliation and salary spreadsheet maintenance for all MRJCON indexes.
• Assist with personnel hiring for research and programs under the college’s oversight."
• Complete personnel action forms related to MRJCON positions
• Complete summer session appointments for tenure-track faculty
• Complete Fiscal & Academic Year letters of appointment for professional and research faculty
• Update and submit incentive program for researcher forms
• Assist with the maintenance of the teaching assignment database (TAMS)
• Submit and/or approve Hospitality Approval Forms for accuracy and compliance
• Assist with the monthly Time and Effort reporting

Skills

Computer literacy

Communication skills

Education

Bachelor’s Degree or equivalent

Tools

Microsoft Office Suite

Job description

Position Details

Position Information

Announcement Number STAFF - VA - 27088 For questions regarding this position, please contact:

Kelly Weak

[e-mail]

[phone]

Classification Title Admin Assoc IV Working Title Business Operations Manager Brief Position Overview

We are recruiting for a Business Operations Manager who will work collaboratively to bridge the Administration and Finance Office with the Research Office within the Mark and Robyn Jones College of Nursing. This position directly reports to the Director of Administration and Finance and indirectly to the Research Office Program Lead. The Business Operations Manager is responsible for completing a variety of fiscal, human resource, and administrative tasks.

Position Number 4M1712 Department Nursing Departments Division College of Nursing Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 1.0 Benefits Eligible Eligible Salary $25.04 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

Make history and join our college by transforming nursing education and healthcare of Montana through the generous philanthropic investment of $101 million from Mark and Robyn Jones, the founders of Goosehead Insurance. By 2030, we strive to be on the top of nursing education through constructing five new campus buildings (one on each campus), the creation of five endowed professorships, student scholarships, producing more qualified nurses, and starting Montana’s first Certified Nurse Midwifery program.

The Mark and Robyn Jones College of Nursing (MRJCON) offers a baccalaureate in nursing, accelerated Baccalaureate in Nursing, Master of Nursing focused on clinical leadership, and Doctor of Nursing Practice with focus in family nurse practitioner, psych-mental health nurse practitioner, and nurse-midwifery. The College has five campus locations across the state, located in Billings, Bozeman, Great Falls, Kalispell, and Missoula.

Duties and Responsibilities

Administrative Operations & Finance

• Submit various student stipends & scholarship disbursement and/or fellowship paperwork
• Assistance with travel and expense reports for students, staff, and faculty
• Update and maintain budget portfolio for encumbrances
• Review and submit financial transactions for payment in compliance with budget/grant initiatives
• Payroll reconciliation and salary spreadsheet maintenance for all MRJCON indexes
• Assist with personnel hiring for research and programs under the college’s oversight
• Complete personnel action forms related to MRJCON positions
• Complete summer session appointments for tenure-track faculty
• Complete Fiscal & Academic Year letters of appointment for professional and research faculty
• Update and submit incentive program for researcher forms
• Assist with the maintenance of the teaching assignment database (TAMS)
• Submit and/or approve Hospitality Approval Forms for accuracy and compliance
• Assist with the monthly Time and Effort reporting

Contracts and Procurement

• Assist college-wide personnel with procurement-related questions and processes
• Create, route, and ensure payment of guest performer and honorarium contracts
• Complete contracted service agreements through SmartBuy
• Purchase goods and services through SmartBuy
• Process invoices through SmartBuy
• Add suppliers to SmartBuy as needed
• Assist with procurement competitive bidding processes as appropriate
• Assist with the capital and minor property inventory for MRJCON

Liaison & Coordination

• Liaison with University offices on all funds within the Nursing Org. such as: Fiscal Shared Services, University Business Services, Procurement, Office of Sponsored Programs (OSP), etc.

Other Duties

• Ad Hoc Reporting
• Other projects / program duties as needed

Required Qualifications – Experience, Education, Knowledge & Skills

• Bachelor’s Degree or an equivalent combination of education and/or experience.
• Demonstrated competence using personal computers and software, including word processing, spreadsheets, database / relational information systems, and email. Microsoft Office Suite is preferred.

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Knowledge of applicable College and University policies and procedures.
• Experience utilizing knowledge specialized to budgets, HR processes, procurement, and contract management.

The Successful Candidate Will

• Work independently, exercising sound judgment, and making consistent decisions with minimal supervision, with progressively responsible experience including interpreting policies and procedures.
• Manage multiple simultaneous projects, working efficiently under pressure, and managing conflicting priorities.
• Effectively communicate and work with students, faculty, staff, administrators, and outside organizations.
• Organize and prioritize workload, solve problems, and work under pressure while maintaining a high level of detail and meeting deadlines.
• Effectively use excellent verbal and written communication skills.
• Work collaboratively and cooperatively in a team environment both in-person and virtually.
• Understand, implement, and utilize applicable College, University, OSP, Foundation, and grant policies and procedures.

Position Special Requirements/Additional Information

This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University’s rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties? No

Posting Detail Information

Number Of Vacancies 1 Desired Start Date Upon Completion Of a Successful Search Position End Date (if Temporary) Open Date Close Date Applications Will Be

Special Instructions

This position is not eligible for new sponsorship

EEO Statement

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).