Business Operations Manager

Texas Department of Transportation; Austin (TX); On-site; USD 93,000 - 156,000; Full time

Benefits offered by this job

Retirement Plans

Alternative and/or Flexible Work Sched

Paid Leave and Holidays

Health Premiums paid at 100% for Full‑

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program with Leave

Career Development and Advancement

Family-Friendly Policies

Job summary

Texas Department of Transportation in Austin, TX seeks a strategic Business Operations Manager to lead complex business operations, directing budget, forecasting, financial analysis, and contract administration. The role oversees resources, policy development, and interdepartmental collaboration from the Greer Building near the State Capitol.

The candidate will manage multiple initiatives, ensuring efficient, accountable use of public funds and strong stakeholder partnerships.

Qualifications

• 5 years of experience in business or support operations (budget allocation, contract administration or resource management).
• Three (3) years supervisory/managerial experience required; leadership roles may substitute.

Responsibilities

• Directs and oversees administrative and business functions including contract administration, budgeting, forecasting, and resource management.
• Forecasts short- and long-term projections with multiple funding sources; provides priorities and goal planning.
• Coordinates accounts payable, invoices, and travel; resolves data discrepancies and monitors financial info.
• Leads and oversees budgeting, reports, analytics and advice to division directors and staff.
• Supervises professional and clerical staff; ensures compliance with agency policy and cross-divisional collaboration.

Job description

Job Description - Business Operations Manager (2601987)

Job Description

Business Operations Manager - ( 2601987 )

Position Information

The Texas Department of Transportation (TxDOT) is seeking a strategic, accomplished operations leader to help shape the future of our Communications Division. This high-impact role will lead complex business operations, directing budget and forecasting activities, financial analysis, contract administration, resource management, and fiscal oversight. Working across the division, you will ensure operational readiness, optimize resources, and drive efficient, accountable use of public funds in support of TxDOT's mission.

As a trusted leader and advisor, you'll play a critical role in establishing robust division policies, goals, and objectives while supporting cross-section and interdepartmental collaboration. The ideal candidate is an independent professional who can successfully lead multiple initiatives, align projects with agency priorities and policies, and build strong partnerships across the organization. You'll be an exceptional communicator, capable of delivering operational insights, managing complex cross-divisional relationships, and influencing high-level stakeholders.

This position is based in the historic Greer Building on 11th Street in downtown Austin, offering a unique opportunity to work just steps from the Texas State Capitol in the heart of state government.

Minimum Salary

93,000.00

Maximum Salary

156,000.00

Pay Basis

Yearly FLSA Status : Exempt

Work Locations

Main Office-Greer Building 125 E 11TH STREET Austin 787012483

Travel

Yes, 10% of the Time Shift : Day Job Shift Details : 40 Location Flexibility : Onsite Location Flexibility Details : Flexible scheduling option available after two weeks of full-time in-office attendance.

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans


• Alternative and/or Flexible Work Schedules


• Paid Leave and Holidays


• Health Premiums paid at 100% for Full-Time Employees


• On-the-Job Training


• Tuition Assistance Program


• Holistic Wellness Program with Leave Incentives


• Career Development and Advancement Opportunities


• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Oversees complex operations/business support functions for a section within the Communications Division. Reporting directly to the Communications Division Director, the candidate will provide direction/guidance in strategic policy development and interpretation; forecasting and budget analysis; contract management, project controls support, project oversight, resource allocation, purchasing, equipment, and facilities. Coordinates with HR, IT, Financial Mgmt, Procurement, Contract Services, Compliance, Support Services, and Facilities Divisions, among others to resolve issues integral to the organizations functional responsibilities. Supervises a group of professional and technical employees. Work requires extensive contact with internal agency audiences, and communications leadership. Employees at this level are virtually self-supervising and assume direct accountability for the work product.

• Directs and oversees administrative and business functions to include contract administration, purchasing, budget, facilities management, forecasting, planning, inventory control, reporting, and coordinating and monitoring functional activities.


• Plans, coordinates and monitors activities associated with administrative support functions to include training requirements of division/office staff, time sheets and required reporting to other divisions and offices.


• Forecasts short and long-term projections including support from multiple funding sources and confers with staff to recommend priorities and future goal planning.


• Coordinates and processes accounts payables, invoices, and travel. Troubleshoots financial information, data discrepancies, and monitors accounts.


• Directs and oversees the planning, coordination, development and implementation of budgets; monitors operating budgets and provides reports, analysis and financial advice to division and office directors and their staff.


• Manages the preparation of program management, productivity, operational, and financial reports; studies and utilizes these reports to make recommendations for efficient allocation and use of resources.


• Recommends, reviews and analyzes processes for improvement and efficiency based on sound business practices, value added and operational delivery enhancement.


• Reviews and monitors budget activities, prepares reports, coordinates financial forecasting, and performs trend analysis.


• Reviews requests for resource reallocations, evaluates justifications, recommends actions and submits Additional Funding and Budget Requests.


• Supervises a group of professional and clerical employees and oversees administrative services and management of business support functions and special projects ensuring all functions are conducted in accordance with policy.


• Performs other job responsibilities as assigned.


• 5 years of experience in business or support operations such as budget allocation, contract administration or resource management. (Experience can be satisfied by full time or prorated part time equivalent).Related graduate level education may be substituted for experience on a year per year basis.


• Must have three (3) years supervisory/managerial experience. Project leader or lead worker experience may substitute for supervisory/managerial experience.

Licenses and Certifications:

Valid driver's license. This position requires driving a state vehicle.

Preferred Qualifications:

• Excellent interpersonal skills and attitude


• Willingness to collaborate and engage in a professional manner


• Management Information Systems


• Risk analysis procedures and methods


• Strategic planning based on business goals and objectives


• Organizational management and resource allocation


• Office management practices and procedures

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools

Standing-prolonged periods of time

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

State Job Title/s : Manager VII State Job Code/s : 1606

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

Click on the appropriate occupational category to view the MOS codes .

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.