Business Operations II - Lokahi HCM Project (Payroll), 606659 (2026-03807)

Hawaii State Department of Education; Honolulu (HI); Presencial; USD 115.000 - 163.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Vacation and sick leave

12-month appointment

Descripción de la vacante

The Hawaii State Department of Education seeks a qualified professional to lead in-house payroll staff through the conversion to a new HCM system, redesign workflows, and create training and procedures.

The role develops functional requirements, audits data, ensures accurate pay, and collaborates on RFPs for vendor solutions; requires a Bachelor’s degree in business administration with accounting coursework and four years in accounting, auditing, or budgeting, including one year in an education

Formación

• Bachelor's degree in business administration with at least twelve (12) semester hours of accounting coursework.
• Bachelor’s degree in any field PLUS two (2) years of excess relevant experience as described.
• Four (4) years of responsible professional work experience in accounting, auditing, or budgeting, including one year in an education program, agency or system.
• Knowledge of financial and government accounting, business statistics, and related procedures.
• Ability to communicate effectively, both orally and in writing, and to analyze data.

Responsabilidades

• Leads payroll staff in preparing for conversion; redesigns branch workflows and handoff points to optimize efficiency.
• Develops training materials, user manuals, and support protocols for payroll matters and post-go-live assistance.
• Coordinates fiscal and payroll components in planning, testing, and implementation of the new HCM system; identifies gaps and suggests configurations.
• Collaborates on functional requirements and RFP documentation for vendor solutions to meet department needs.
• Manages data conversion and audits current data to ensure clean migration.
• Performs other related duties as assigned.

Conocimientos

Accounting knowledge

Financial analysis

Communication skills

Educación

Bachelor's degree in business administration with accounting focus

Bachelor’s degree + 2 years excess relevant experience

Bachelor's degree in Political Science (with relevant coursework)

Descripción del empleo

This job posting will remain open until 20 applications are received. Please apply immediately as this recruitment may close at any time.

APPLICANTS MAY BE EDUCATIONAL OFFICERS, TEACHERS AND OTHER QUALIFIED INDIVIDUALS

TYPE OF APPOINTMENT ISSUED: This position is included in the Educational Officers' Bargaining Unit and will be filled as a limited term temporary appointment. Probationary service credit and tenure are not granted for temporary appointments.

A WRITTEN EXAMINATION/ASSIGNMENT MAY BE ADMINISTERED TO HELP DETERMINE POSSESSION OF THE KNOWLEDGE AND ABILITIES PORTIONS OF THE MINIMUM QUALIFICATION REQUIREMENTS.

Responsibilities

• Leads in-house branch payroll staff in preparing for conversion; develops comprehensive data crosswalks between legacy and new systems. Redesigns existing branch workflows and handoff points to optimize efficiency. Creates the internal training plan, supporting materials, and standardized procedure documentation for branch staff.
• Assists in the development and delivery of training materials, user manuals, and support protocols specifically for payroll matters. Provides post-go-live assistance to school and office-level staff to ensure accurate pay.
• Coordinates and ensures that all fiscal and payroll-related components are accurately represented in the planning, functional integration, and end-to-end testing phases of the new HCM system. Identifies potential gaps in payroll logic and recommends configurations to meet Department standards. Ensures cross-office handshake points are efficient and reduce manual transactions and processes.
• Collaborates with the Project Manager and external partners to develop detailed functional requirements and Request for Proposal (RFP) documentation, such as defining the logic for automated calculation of premium pay, fringe benefits, workers compensation, wages-in-kind, and HR-authorized bonus structures to ensure vendor solutions meet Department needs.
• Manages the technical conversion of existing payroll details to the new HCM solution, as needed. Conducts audits of current data, identifies discrepancies, and executes necessary corrections to ensure a "clean" data migration.
• Performs other related duties as assigned.

Education

Graduation from an accredited college or university with a bachelor's degree in business administration with a major in accounting or any other field in business administration which included at least twelve (12) semester hours of credit in accounting courses.

Education Substitution

Bachelor’s degree in any field from an accredited college or university PLUS two (2) years of excess relevant experience described below.

Desired Education

Bachelor's degree in Political Science with coursework in Public Administration, Management Accounting, and Research Statistics.

Experience

Four (4) years of responsible professional work experience in accounting, auditing, or budgeting of which one (1) year shall have been in an education program, agency or system.

Knowledge

Financial and management accounting; government accounting; business statistics; computer-based information systems; laws, rules, regulations and administrative procedures pertinent to the area(s) of assignment.

Desired Knowledge

Public administration, organization theory and change management; fiscal/internal controls, accounting systems, funding principles and system implementation; principles and practices of management; Hawaii Revised Statutes.

Ability to

Perform a variety of professional business operations functions including providing technical guidance to other staff, developing department-wide guidelines and procedures, and performing complex analysis of payroll, vouchering, inventory management and leave accounting; communicate effectively with others both orally and in writing; operate computer and other business machines.

Desired Ability to

Conduct studies in program planning and analysis; gather and analyze data and assist in developing and communicating sound recommendations based on findings and conclusions; deal tactfully and effectively with others; write clear and concise plans and technical reports; develop standard procedures (SP), evaluative reports, and correspondence to present to public officials and others; support other offices in conducting planning, evaluation, budgeting, or management studies.

Salary Range

EOSR-7, $114,820 to $162,535.

Department of Education certificated employees will be placed on the salary range in accordance with Department regulations.

All others will be placed on the first step of $114,820.

Work Year and Benefits

This appointment will be on a 12-month basis with vacation and sick leave provided according to applicable regulations.

Posting Cycle

Vacant or unfilled positions may be internally and/or externally advertised on the 1st and/or 16th of any calendar month.

Approved

Robert Davis

Interim Assistant Superintendent

Office of Talent Management