Business Operations HR Coordinator

Koniag Services, Inc.; Arlington (VA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401K with company matching

Flexible spending accounts

Paid holidays

3 weeks paid time off

Job summary

Koniag Services, Inc. seeks a Business Operations HR Coordinator with a Secret clearance to support KPS and our government customer at the Pentagon, Arlington, VA.

The role includes onboarding, executive support, and administrative management within a fast-paced, security-conscious environment. The successful candidate will coordinate across internal and external stakeholders, maintain sensitive information, prepare leaders for hiring, and ensure task timelines and governance align with

Qualifications

• 2+ years related experience.
• Experience as an Executive Assistant/Human Resources analyst/coordinator for an OSD level organization.
• Ability to uphold a strict level of discretion and confidentiality.
• Gather and develop requirements for assigned projects based on stakeholder input.
• Excellent communication, integrity, critical thinking, and leadership courage.
• Strong organizational, project management and problem-solving skills.
• Analytical and creative problem-solving abilities.
• Ability to work independently from conception to completion.
• Exceptional written and verbal communication skills.
• Ability to brief senior executives with little notice.
• Comfortable in a fast-paced/dynamic environment.

Responsibilities

• Provide Executive Level Administrative Management/Administrative Assistant Support and HR onboarding support.
• Manage visitor access and security coordination with required agencies.
• Coordinate communications on behalf of leadership with stakeholders.
• Assist in preparing leaders for hiring/onboarding and developing presentations.
• Maintain office files and databases in line with records management standards.
• Liaise between senior management, CDAO staff, and external agencies for admin support.
• Receive and screen calls and visitors, directing them for resolution.
• Maintain confidential and sensitive information.
• Coordinate directorate staff in-processing and out-processing (access, parking, hoteling, supplies).
• Track and coordinate HR actions to complete meetings and artifacts timely.
• Perform technical writing, editing, and document review.
• Support onboarding of civilian and contractor staff.
• Track hiring/onboarding process development and approvals.
• Support in-processing program for government civilian, military, and contractor staff.
• Provide general HR division support and maintain rosters/workflow emails.

Skills

Executive Support

HR Coordination

Discretion & Confidentiality

Communication Skills

Project Management

Leadership Courage

Education

Bachelor's Degree

Job description

Pentagon City, Arlington, VA 22202, USA •

Arlington, VA, USA

Job Description

Posted Friday, July 17, 2026 at 5:00 AM

Koniag IT Systems, LLC, a Koniag Government Services company is seeking a Business Operations HR Coordinator with a Secret security clearance to support KPS and our government customer at the Pentagon, Arlington, VA.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

This position will include coordinating and working with internal and external organizations, in supporting the goals and objectives of the Office of the Secretary of War, Research and Engineering, Chief Digital and Artificial Intelligence Office (CDAO). The candidate must understand how to operate in a deliberate manner in support of the Office of the Secretary of War (OSW).

Essential Functions, Responsibilities & Duties may include, but are not limited to:

• Provide Executive Level Administrative Management/ Administrative Assistant Support/Human Resources Onboarding Support and Office Management Support.
• Manages visitor access and security requirements and coordinates with the appropriate agency as required (e.g. Pentagon Force Protection Agency, OCDAO Security Office, and external Security Offices as needed).
• Coordinates/communicates on behalf of the organization’s leadership, including calls, responding to email, and interfacing, with stakeholders or their staffs.
• Assist in preparing leaders for participation in hiring/onboarding. Assist supported senior management in the development of presentations and white papers for internal and external audiences ensures proper formatting and grammatical correctness.
• Establish and maintain office files and databases, including electronic data files architecture consistent with Federal and DOD records management standard file storage/structure methodologies.
• Serve as a liaison between senior management, CDAO staff, and external agencies for all administrative support.
• Receive and screen phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Maintain confidential and sensitive and classified information.
• Assist with coordination of directorate staff in-processing and out-processing: Building access request, parking request, hoteling workspace request, supplies, etc.
• Track and assist the coordination of tasks and information across the CDAO organizational divisions to ensure each division remains informed and aligned to the overall strategic vision and schedule.
• Work jointly with other groups and offices and maintain accountability of all assigned tasks.
• Ensure tasks meet suspense timelines and are complete.
• Track and coordinate hiring/HR actions to ensure any requested meetings and artifacts are completed in a timely manner.
• Perform technical writing/editing, proofreading, or overall documentation review for various program document, and user support documents.
• Supports the onboarding of civilian and contractor support for CDAO.
• Tracks hiring/onboarding process development, and review and approval.
• Supports the in-processing program for government civilian, Military members, and contractor staff.
• Provides general administrative support to the Human Resources Division.
• Develops and updates rosters and monitors the Division’s workflow email account.

Required Qualifications:

• 2+ years related experience.
• Experience as an Executive Assistant/Human Resources analyst/coordinator for an OSD level organization.
• Ability to uphold a strict level of discretion and confidentiality
• Gather and develop requirements for assigned projects based on stakeholder input.
• Demonstrates excellent communication skills, a high level of integrity, critical thinking, and leadership courage.
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
• Powerful analytical and problem-solving skills – including the ability to develop solutions in new and creative ways.
• Ability to work independently on projects, from conception to completion
• Exceptional written and verbal communication skills.
• Strong ability to brief senior executives with little notice.
• Comfortable in a fast paced/dynamic environment.

Clearance Requirement:

• Must be a US Citizen, hold a current DoW Secret Clearance.

Education:

• Bachelor’s Degree

Security Pre‑Requisite:

• To be considered, must have a CURRENT/ACTIVE SECRET.

Our Equal Employment Opportunity Policy

The company is an equal opportunity employer. The company shall not discriminate against any employee or applicant because of race, color, religion, creed, ethnicity, sex, sexual orientation, gender or gender identity (except where gender is a bona fide occupational qualification), national origin or ancestry, age, disability, citizenship, military/veteran status, marital status, genetic information or any other characteristic protected by applicable federal, state, or local law. We are committed to equal employment opportunity in all decisions related to employment, promotion, wages, benefits, and all other privileges, terms, and conditions of employment.

The company is dedicated to seeking all qualified applicants. If you require an accommodation to navigate or apply for a position on our website, please get in touch with Heaven Wood via e‑mail at [e-mail] or by calling 703‑488‑9377 to request accommodations.

Equal Opportunity Employer/Veterans/Disabled.Shareholder Preference in accordance with Public Law 88‑352