Business & Operations Director

Presbytery of the James; Charlottesville (VA); On-site; USD 73,000 - 85,000; Full time

Benefits offered by this job

Health insurance

Temporary disability

Death and disability coverage

Retirement benefits

Paid holidays and vacation

Job summary

Westminster Presbyterian Church in Charlottesville invites applications for a Business & Operations Director to oversee day-to-day operations, financial management, technology and human resources, collaborating with staff and volunteers to support the church’s mission.

The role is full-time and in-person, reporting to the Pastor and Head of Staff. Responsibilities include accounting, facilities, risk management, staff supervision, and benefits administration to sustain ministry and programs.

Qualifications

• Bachelor’s degree or higher; will consider equivalent experience.
• Substantial experience in managing institutional finances, including budgeting and oversight of accounting and financial reporting staff, leases, and vendor accounts.
• Experience in facilities management and operations, coordinating repairs and managing contractors.
• Experience with local, state, and federal regulatory compliance.
• Experience in risk management and safety protocols.

Responsibilities

• Oversee financial operations and reporting with the Treasurer.
• Oversee facilities, custodial, property care, and vendor relations.
• Manage risk, insurance, compliance, and emergency planning.
• Supervise staff including the part-time Finance Assistant and facilities team.
• Coordinate benefits administration with the Board of Pensions.

Skills

Budgeting

Facilities management

Vendor management

Regulatory compliance

Risk management

Staff supervision

Confidentiality

Non-profit experience

Education

Bachelor’s degree or higher

Tools

QuickBooks

Microsoft 365

Google Workspace

Job description

About Westminster Presbyterian Church

Westminster is a welcoming and inclusive Christian faith community serving the University of Virginia as well as the greater Charlottesville and Albemarle areas. With more than 350 members, the church hosts a variety of activities at its large campus, which features a childcare center, a coffee shop, and multiple buildings.

Position Overview:

Westminster invites applications for a Business & Operations Director to oversee and coordinate its day-to-day operations and manage its financial, technology, and human resources activities, collaborating with other staff and volunteers to support the church’s mission, programs, and activities. The Business & Operations Director participates in weekly staff meetings and reports to the Pastor and Head of Staff. This is a full-time, in-person position.

Essential Functions

Financial Management and Accounting

• Manage and/or supervise all church financial and accounting operations, including receipts, disbursements, file and account maintenance, and the preparation and distribution of financial reports
• Work with the Treasurer to ensure the integrity of church finances
• Support the work of those responsible for creating and maintaining the budget
• Support the work of Team chairs and lay leaders to exercise financial responsibility for the budgets they steward, and inform the Treasurer and Head of Staff when budgets are not being followed
• Maintain confidentiality in administering church finances and the financial contributions of individuals/families

Facilities, Property, and Vendor Management

• Oversee maintenance, custodial, property care, and security for all church facilities, with support from the Campus Team
• Interface with contracted service providers
• Coordinate building use and event accommodations
• Manage vendor accounts (copier, phone, internet, etc.) and leases (tenants and parking), including day-to-day relations with two major tenants
• Maintain hardware and software subscriptions and inventories, including passwords

Risk, Insurance, and Compliance

• Oversee risk management, including background checks, safety protocols, and emergency plans for events and services
• Assist in managing insurance and legal requirements, working with outside counsel or consultants as needed
• Ensure compliance with all local, state, and federal regulations

Staff Supervision and Benefits Administration

• Supervise building and grounds staff and the part-time Finance Assistant
• Support onboarding of new staff and monitor staff vacation and leave reports
• Work with the Resource Team to complete the annual Employer Agreement with the Board of Pensions, providing cost estimates to determine benefits
• Serve as liaison to the Board of Pensions: enroll new employees, and help staff file paperwork and navigate benefits programs (e.g., Flexible Spending Accounts, 403-b retirement savings)

Meetings

• Attend and participate in staff meetings, monthly Campus Team meetings, and in trustee and Resource Team meetings when requested

Qualifications and Skills

• Bachelor’s degree or higher; will consider equivalent experience
• Substantial experience in managing institutional finances, including budgeting and oversight of accounting and financial reporting staff, leases, and vendor accounts. Experience with non-profit organizations would be considered beneficial
• Substantial experience in facilities management and operations, including coordinating repairs and identifying, retaining, and managing contractors, while serving as the point of contact for facilities needs and emergencies
• Experience with local, state, and federal legal and regulatory compliance
• Experience in risk management processes and security, including safety protocols and emergency plans
• Proficient in accounting software such as QuickBooks and Microsoft 365 and Google Workspace, with the ability to learn/adapt to church-specific software as needed
• Experience supervising staff and contractors across facilities, operations, finance, and administration
• Proven ability to collaborate with, support, and train volunteers, and to maintain the highest level of confidentiality, discretion, integrity, and professionalism

Compensation

$73,000- $84,500. Salary commensurate with education and experience. Westminster offers a generous benefits package covering health insurance, temporary disability, death and disability coverage, retirement benefits, and paid holidays and vacation.

Westminster Presbyterian Church is committed to principles of non-discrimination and equal employment opportunity in compliance with federal and state law and the Book of Order of the Presbyterian Church (USA).