Business Operations Coordinator (Remote)

SOLV Energy, LLC; San Diego (CA); Remote; USD 61,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) plan

Paid vacation, sick and holidays

Job summary

SOLV Energy is seeking a Business Operations Coordinator for a fully remote role. You will monitor and manage operations, coordinate with customers and service managers, and drive project delivery within budget and schedule. The position emphasizes safety, process improvement, and cross-team collaboration across multi-disciplinary projects.

The role requires experience with contracts, change orders, and ERP basics, with a focus on clear communication and stakeholder engagement.

Qualifications

• 2+ years of experience dealing with Contracts and Change Order Management.
• Ability to use independent judgment and take initiative.
• Foster collaboration between teams.
• Experience working for a diverse, multi-disciplined employee-owned company.
• Strong communication skills to articulate plans clearly.

Responsibilities

• Stresses safety as the top priority and ensures safe practices.
• Assist Service Managers in day-to-day coordination of operations.
• Monitor, control and manage operations to meet client expectations and goals.
• Liaise between customer and management for smooth operations delivery.
• Coordinate and manage project tasks to meet budgets and timelines.
• Ensure compliance with company standards and procedures.
• Build and maintain strong customer relationships through regular meetings.
• Lead internal project meetings and document minutes; schedule external meetings.
• Manage high-priority issues to timely completion.
• Evaluate operational performance and provide improvement plans.
• Provide direction to internal teams to achieve targets.
• Identify and resolve operational process problems quickly.
• Follow SOPs and maintain clear operation documents.
• Set up and maintain project filing system.
• Code vendor invoices and verify correct codes.
• Prepare extra work orders and notify subcontractors about changes.
• Prepare subcontracts and purchase orders.
• Assist with monthly job profitability reviews.
• Track CMMS work orders and approve for invoicing.
• Create invoices for PM review and owner submission.
• Suggest improved processes and coordinate with SOLV Energy management on implementation.
• Champion diversity and inclusion within SOLV Energy culture.

Education

High School Diploma or GED

Tools

ERP Systems

Job description

SOLV Energy is a leading provider of infrastructure services to the power industry, designing, building and maintaining utility scale solar, battery storage and high voltage substation projects nationwide.

Job Description Summary

The Business Operations Coordinator will be responsible for monitoring, controlling, and managing business operations to meet customer expectations and company goals. This role is fully remote. Specific location details and expectations will be discussed during the interview process.

Job Description

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned Position Responsibilities and Duties:

• Stresses the importance that safety is the most important function, ensuring that all employees follow safe practices while working
• Assist Service Managers in day-to-day coordination and management of business operational activities.
• Monitor, control and manage business operations to meet client expectations and company goals.
• Liaise between customer and management to ensure smooth operations delivery.
• Coordinate and manage project tasks to ensure project delivery within allotted budget and timelines.
• Ensure compliance with company standards and procedures.
• Build and maintain strong customer relationship through regular meetings and communications.
• Lead internal project meetings with various stakeholders and document project meetings (write minutes)
• Schedule and participate in external project meetings and document project meetings
• Manage to completion multiple high priority project issues to a timely completion
• Evaluate current operational performance and provide strategic plan for improvements.
• Provide direction and guidance to internal teams to achieve performance targets.
• Identify problems in operations process and resolve them in quickly and timely manner.
• Follow standard operating procedures for efficient business operations.
• Maintain clear and accurate operations documents/procedures for reference purposes.
• Ability to perform all essential administrative duties
• Set up and maintain project filing system
• Cost code vendor invoices and/or verify correct codes
• Prepare and document extra work orders.
• Notify subcontractors regarding change orders, follow-up on change orders.
• Prepare subcontracts and purchase orders
• Assist Service Managers with monthly job profitability reviews and work with internal teams to meet profitability goals.
• Track CMMS work orders and review for completeness and approve/reject for invoicing
• Create invoices for review and approval by PM prior to submission to Owner
• Assessing and suggest improved processes, collaborate on new technologies, and coordinate with SOLV Energy management regarding the implementation of these improvements
• Champion diversity and inclusion as an unconscious part of SOLV Energy culture.

Objectives or Goals to Measure Performance

• Adherence to Company policies and Corporate Procedures Manual Current and standardized job-site files
• Timely and accurate preparation of extra work orders, subcontracts, purchase orders, and expediting status
• Customer/Client satisfaction Improved personal professional growth and education Positive project team attitude

Minimum Skills or Experience Requirements

• 2+ years of experience dealing with Contracts and Change Order Management
• High School Diploma or GED.
• Basic knowledge of ERP Systems
• Ability to use independent judgment, self-starting
• Foster a spirit of collaboration between teams
• Experience working for a diverse multi-disciplined employee-owned company
• Strong communication skills to clearly articulate vision into an executable plan

Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

Equal Opportunity Employer

At SOLV Energy we celebrate the power of our differences. We are committed to building diverse, equitable, and inclusive workplaces that improve our communities. SOLV Energy prohibits discrimination and harassment of any kind against an employee or applicant based on race, color, age, religion, sex, sexual orientation, gender identity or expression, marital status, national origin, ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law.

Benefits

• Employees (and their families) are eligible for medical, dental, vision, basic life and disability insurance.
• Employees can enroll in our company’s 401(k) plan and are provided vacation, sick and holiday pay.

Compensation

Compensation Range: $60,632.00 - $75,732.80
Pay Rate Type: Salary