Business Operations Coordinator

Sage Integration; Kent (OH); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Paid vacations & holidays

Life insurance

401(k) plan with employer match

Incentive plan

Job summary

Sage Integration Holdings LLC seeks a Business Operations Coordinator to join our Kent, OH office. You will support cross-department activity, oversee billing, AR/AP, and payroll processes, and help manage vendor relations and project documentation.

The role requires strong organizational skills, attention to detail, and the ability to collaborate with field personnel, procurement, and administration. Office-based position with no remote option.

Qualifications

• 3+ years of related experience in operations or administration.
• Experience in processing Union payroll.
• Experience as a purchaser, buyer, or business coordinator a plus.
• Experience in construction/security industries is a plus.
• WeSuite and Sedona applications experience is a plus.

Responsibilities

• Review proposals, quotes, and cost sheets to ensure they meet RFP/RFQ requirements.
• Assist field personnel in day-to-day coordination of field service tickets in Sedona.
• Assist with job management and change orders in WeSuite.
• Manage daily/monthly Billing and AR/AP functions.
• Assist with general office and administrative tasks as requested by the VP.
• Process union payroll, including monthly union reporting.
• Maintain organized documentation for all projects.
• Assist with subcontractor coordination as needed.
• Report on completion of jobs and projects.
• Build and maintain vendor relations and price lists.

Skills

Organization

Attention to detail

Communication

Education

High School Diploma

Associates or higher degree preferred

Tools

WeSuite

Sedona

Job description

Job Title: Business Operations Coordinator

Reports To: Vice President

Job Type: Full Time

About Us:

Sage Integration Holdings, LLC protects the people, facilities, and reputation of enterprise clients by advancing the intelligence and integration of security technology. Innovation at SAGE is not just a tagline. The entire organization has been built around five core factors, which both enable and define the culture of innovation critical to putting proactive solutions in front of our clients every day. By holding to our five factors in all our strategic decision-making, we ensure that innovation isn’t a department or an afterthought but is as fundamental to doing business as turning on the lights. Sage Fence, a division of Sage Integration, focuses on the security of perimeter areas, keeping our clients’ property and assets enclosed and protected.

Job Description:

The successful Business Operations Coordinator thrives on organization, attention to detail, and collaboration across departments. The incumbent has strong administrative skills in the preparation of estimates, proposals, management support, adherence to standards, vendor management, budgetary assistance, permitting, scheduling, purchasing, inventory, and document flow to support the smooth operation of Sage Fence. This position is relied upon to follow up on open items and track issues. They understand the importance of delivering high-quality projects within budget and on schedule. If your passion is driving results, please read on.

Major Duties & Responsibilities:

• Assists with review of proposals, quotes, and cost sheets to ensure proposals meet RFP/RFQ requirements
• Assist field personnel in day-to-day coordination and management of field operational service ticket activities in Sedona
• Assists with job management and change orders in the CRM tool, WeSuite
• Manages daily/monthly Billing & AR/AP functions
• Assists with office and administrative tasks as requested by the Vice President
• Processes union weekly payroll, including monthly union reporting
• Maintains organized and orderly documentation of all projects
• Assists with subcontractor coordination as needed
• Assists with reporting on the completion of jobs and projects
• Builds and maintains Vendor relations and manages parts list and pricing
• Builds relationships with internal departments and customers
• Excellent verbal, written, and interpersonal skills.
• Maintains confidentiality at all times
• Abide by all company safety standards
• Ability to pass pre-employment screenings (drug, background, and driving history)
• Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Physical Demands:

• Physical demands consistent with a typical office environment
• Operation of office equipment such as computers, printers, copiers
• This role is 100% in our Kent, OH office with no remote work available

Education:

• High School Diploma Required
• Associates or Higher Degree preferred

Skills & Experience:

• 3+ years of related experience
• Experience in processing Union payroll
• Experience as a purchaser, buyer, or business coordinator a plus
• Experience in construction / security industries are a plus
• WeSuite and Sedona applications experience a plus

The Benefits:

• Competitive pay
• Paid vacations & holidays
• Life insurance
• 401(k) plan with employer match
• Incentive plan

Sage Integration Holdings LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.