Administrative Coordinator

American Red Cross; Denver (CO); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Medical, Dental Vision plans

Health Spending Accounts

PTO: Starting at 15 days/year

Holidays: 11 paid holidays

401K with 6% match

Paid Family Leave

Employee Assistance

Disability and Insurance: Short + Long

Service Awards

Job summary

The American Red Cross is seeking a detail-oriented administrator to support finance, facilities and operations across the Denver region. You will monitor budgets, manage local vendors, and back up IT and HR functions while guiding volunteers and staff through standard procedures.

You will ensure office spaces run smoothly, oversee front desk activities, and coordinate with multiple departments to keep programs on track. Strong MS Office skills and organizational abilities are essential.

Qualifications

• Education: High School or equivalent required; Associate’s degree preferred in Accounting, Business or Public Administration.
• Experience: 3+ years of financial or facilities administrative support in community/non-profit settings.
• Travel: Some regional travel required within the Area.

Responsibilities

• Provide administrative budget support, expense coding, and financial report dissemination.
• Lead system user/training for Business Applications and IT Services; assist with IT issues.
• Ensure office spaces are well-functioning with working appliances and supplies.
• Oversee front desk operations for the Denver location and greet visitors.
• Provide basic Audio/Visual equipment support for meeting spaces.
• Support facilities/asset management and vendor-related activities within budget.
• Maintain fleet inventory records and insurance claims; manage repairs estimates.
• Handle insurance certificate applications and regulated item forms for meetings.
• Provide data for grant reports and respond to information requests.
• Develop and maintain regional Standard Operating Procedures Manual.

Skills

Teamwork

Planning & prioritization

Organizational skills

Interpersonal skills

MS Office

Education

High School or equivalent

Associate’s degree in Accounting, Business or Public Administration

Tools

MS Office Suite

Job description

Job Description:

Joining the American Red Cross is like nothing else – it’s as much something you feel as something you do. You become a vital part of the world’s largest humanitarian network. Joining a team of welcoming individuals who are exceptional, yet unassuming. Diverse, yet uncompromising in unity. You grow your career within a movement that matters, where success is measured in people helped, communities made whole, and individuals equipped to never stop changing lives and situations for the better.

When you choose to be a force for good, you’ll have mentors who empower your growth along a purposeful career path. You align your life’s work with an ongoing mission that’s bigger than all of us. As you care for others, you’re cared for with competitive compensation and benefits. You join a community that respects who you are away from work as much as what you do while at work.

Perform transactional activities such as budget monitoring, handling daily finance transactions, managing local vendor relationships, facilities management, fleet management, Human Resources, Information Technology, and running records/reports to support the finance, operational and administrative functions. Lead system user/trainer for software business applications and provide operations backup support. Provide support, development and/or leadership guidance to all volunteers.

Perform all duties and responsibilities in compliance with standard operating procedures and other applicable Federal, State and local regulations.

This role is not eligible for relocation assistance. Must be able to report to regional chapter office in Denver, CO all 5 days a week, Monday-Friday.

The salary range for this position is(CO): $21.58/hr‐$21.58/hr.

Notethat AmericanRed Cross salaries are aligned to the specific geographic location in which the work is primarily performed. Other factors that may be used todetermineyour actual salary may include your specific skills, how many years of experience youhaveand comparison to other employees already in this role.

WHERE YOUR CAREER IS A FORCE FOR GOOD (Key Responsibilities):

• Provide administrative budget support such as: expense coding, financial report dissemination, analyzing monthly forecasting of expenses, initiation, monitoring, and approval of regional procurement transactions, establishing location processes for cash and card transactions, and ensuring that programs are executed within budget in collaboration with department leaders. May coordinate and train volunteers to assist with less complex daily transactional work.

• Lead system user/training for Business Applications and IT Services using the appropriate system to troubleshoot phone and computer issues for Region and assist with tech services requests.

• Ensure each office space is well-functioning and orderly, regularly checking on staff and guests to ensure that their office needs are met, with working appliances, equipment, and printers, and well-stocked supplies.

• Oversee front desk operations for Denver location, providing a welcoming environment and ensuring that visitors and vendors are connected to the appropriate individuals.

• Provide basic Audio/Visual equipment support to those using meeting spaces, supporting with contacting IT team when necessary.

• Support facilities/asset management by ensuring repairs are completed within budget and managing vendor-related activities such as ensuring the appropriate system is used to pay vendors, maintaining relationships with vendors at each physical location, obtaining proposals for new vendors, providing business plan information for real estate transactions, and updating risk management system with current values/status.

• Maintain fleet inventory records, file, and maintain insurance claims and follow up with estimates/repairs.

• Maintain insurance certificate applications, financial collection processes, and appropriate forms and codes used for regulated items including alcohol to support meeting planning.

• Provide guidance and data for grant reports and respond to internal/external requests for information and/or documentation.

• Develop, maintain, and distribute a regional Standard Operating Procedures Manual to ensure consistent processes/procedures related to operations functions throughout the Region.

Scope: Full knowledge of job. Substantial acquaintance with and understanding of general aspects of the job. Contact within department and occasionally outside of organization.

WHAT YOU NEED TO SUCCEED (Minimum Qualifications):

• Education: High School or equivalentrequired. Associate’s degree in Accounting, Business or Public Administration preferred.

• Experience: Minimum 3 years of financial or facilities administrative support experience in community organizations, government agencies, non-profit organizations, business or equivalent combination of education and related experience required.

• Management Experience: NA

• Skills & Abilities: Ability to work on a team. Ability to plan, prioritize and organize work to maximize team performance and meet customer expectations. Excellent organizational skills and ability to work with attention to detail. Strong interpersonal skills and the ability to create and maintain collaborative work relationships within the organization and with external stakeholders. Proficient with MS Office software, including Word, Excel, PowerPoint and Outlook.

• Travel: Travel is required throughout the Region with some travel outside of Region.

PHYSICAL REQUIREMENTS

Physical requirements are those present in normal office environment conditions. Operational flexibility is required to meet sudden and unpredictable needs. Ability to use a personal computer, applicable software, and office equipment for sustained periods of time. May include sitting for long periods of time, driving a vehicle, and working under challenging conditions.

WHAT WILL GIVE YOU THE COMPETITIVE EDGE (Preferred Qualifications):

• Bilingual in Spanish is preferred

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BENEFITS FOR YOU:

As a mission-based organization, we believe our team needs great support to do great work. Our comprehensive package includes:

• Medical, Dental Vision plans

• Health Spending Accounts & Flexible Spending Accounts

• PTO: Starting at 15 days a year; based on FLSA status and tenure

• Holidays: 11 paid holidays comprised of six core holidays and five floating holidays

• 401K with 6% match

• Paid Family Leave

• Employee Assistance

• Disability and Insurance: Short + Long Term

• Service Awards and recognition

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, San Diego Fair Chance Ordinance, the California Fair Chance Act and any other applicable state and local laws.

AmeriCorps, the federal agency that brings people together through service, and its partners — the Peace Corps, AmeriCorps Alums, National Peace Corps Association, and the Service Year Alliance — launched Employers of National Service to connect national service alumni with opportunities in the workforce.American Red Cross is proud to be an EONS partner and share our employment opportunities with the network of organizations.

Interested in Volunteering? Visit redcross.org/volunteertoday to learn more, including our most-needed volunteer positions.

The American Red Cross is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.