Business Operations Coordinator

Systems Planning & Analysis; Arlington (VA); On-site; USD 100,000 - 120,000; Full time

Job summary

Systems Planning and Analysis, Inc. (SPA) is seeking a Business Operations Coordinator to provide onsite support at the Pentagon.

The role supports the Director for Operations across finance, logistics, HR, and business processes to sustain mission readiness. The ideal candidate will have a Bachelor’s degree in business or operations, 3+ years of relevant experience (5+ overall), familiarity with DoW processes, and an active TS/SCI clearance.

Qualifications

• Bachelor's degree in business or operations.
• 3+ years of relevant work experience; 5+ years overall work experience.
• Familiarity with DoW processes, human resources, or business administration.
• Demonstrated ability to proactively identify and solve problems.
• Ability to communicate clearly both verbally and in writing.
• Active TS/SCI clearance.

Responsibilities

• Support the Director for Operations in the Office of the Deputy Assistant Secretary of War (DASW) for Industrial and Investment Security (I2S).
• Assist with finance, logistics, HR, and business processes to enable daily mission readiness.
• Track budgets, process invoices and expense reports, reconcile financial data.
• Monitor supply levels, process procurement requests, manage vendor communications, maintain inventory logs.
• Draft SOPs and implement process improvements to increase efficiency.
• Onboard and offboard personnel, maintain rosters and training records.

Skills

Clearance TS/SCI

Problem solving

Communication skills

HR/Business admin familiarity

Education

Bachelor's degree in business or operations

Job description

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

Overview

Systems Planning and Analysis, Inc. (SPA) delivers high-impact, technical solutions to complex national security issues. With over 50 years of business expertise and consistent growth, we are known for continuous innovation for our government customers, in both the US and abroad. Our exceptionally talented team is highly collaborative in spirit and practice, producing Results that Matter. Come work with the best! We offer opportunity, unique challenges, and clear-sighted commitment to the mission. SPA: Objective. Responsive. Trusted.

We have an immediate need for a Business Operations Coordinator to provide onsite support at the Pentagon.

Responsibilities

The Business Operations Coordinator will directly support the Director for Operations in the Office of the Deputy Assistant Secretary of War (DASW) for Industrial and Investment Security (I2S). The candidate will assist the Director of Operations with comprehensive support across finance, logistics, human resources, and business processes to facilitate daily mission readiness. Operate with minimal supervision and apply established policies to complete business processes and when necessary, resolve administrative challenges. Assist the Financial Manager with tracking departmental budgets, processing routine invoices and expense reports, and assisting with financial data reconciliation using organizational accounting systems. Monitor mission-critical and routine supply levels, execute procurement requests, manage vendor communications, and maintain accurate inventory logs. Evaluate existing administrative workflows, refine and draft standard operating procedures (SOP), and implement process improvements to enhance efficiency and resource utilization. Facilitate personnel onboarding and offboarding, maintain unit rosters and mandatory training records, and serve as the initial point-of-contact for routine HR administrative coordination. Support management of subscriptions, license assignments, and monthly user tracking.

Qualifications

Required

• Bachelor's degree with a desired focus in business or operations
• 3+ years of relevant work experience; 5+ years overall work experience
• Familiarity with DoW processes, human resources, or business administration
• Demonstrated ability to proactively identify and solve problems
• Ability to communicate clearly both verbally and in writing
• Active TS/SCI clearance

Desired

• Experience in the Department of War processes
• Business process improvement background

Pay Range Information

At SPA, we strive to deliver a robust total compensation package that will attract and retain top talent. Elements of the compensation package include competitive base pay and variable compensation opportunities. SPA provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, etc. Please note that the salary information shown below is a general guideline only. Salaries are commensurate with experience and qualifications, as well as market and business considerations. Virginia, Pay Transparency Salary range: USD $100,000.00/Yr. - USD $120,000.00/Yr.