Business Operations and Talent Specialist

Via Logic Llc; Washington (District of Columbia); On-site; USD 55,000 - 90,000; Full time

Benefits offered by this job

Healthcare coverage

Paid time off

In-person collaboration

Arlington coworking space access

Job summary

Via Logic LLC is seeking a Business Operations and Talent Specialist to help grow our team of Explorers. You will support recruiting, onboarding, finance administration, contracts, and program delivery in a growing federal contractor environment.

The role requires in-person presence at our Arlington-area coworking space with regular leadership meetings and events. The position emphasizes cross-functional collaboration, process improvement, and the ability to manage multiple priorities in a

Qualifications

• 2+ years of relevant professional experience in recruiting, business operations, HR, finance administration, or related business support.
• Strong written and verbal communication skills, with professionalism in interactions with candidates, employees, and partners.
• Experience using business applications, shared documents, spreadsheets, and online collaboration tools.
• Ability to maintain accurate records, pipelines, and documentation; detail-oriented and organized.

Responsibilities

• Support full-cycle recruiting activities, including sourcing, candidate outreach, initial screenings, interview coordination, offers, and onboarding handoffs.
• Build and maintain candidate pipelines for software engineering and other federal government program roles.
• Coordinate assessments, interviews, and follow-ups with leadership and interviewers; manage candidate records in Greenhouse.
• Assist with onboarding, timekeeping support, invoices, and internal communications.
• Provide in-person support at the Arlington coworking space, including meetings and events.

Skills

Recruiting

Candidate screening

Attention to detail

Communication skills

Organization

Independent work

Adaptability

Education

Bachelor's degree in business administration or related field

Tools

Greenhouse

MS Office / Google Workspace

Job description

Start Your Adventure at Via Logic

Duration: Full-time, W-2 position

Salary: $55,000–$90,000 annually. Compensation will be determined based on the depth and relevance of experience, technical recruiting capabilities, government contracting knowledge, business operations expertise, and the scope of responsibilities the selected candidate is prepared to take on.

Experience Required: 2+ years of relevant experience in recruiting, business operations, human resources, finance administration, or related business support. Candidates with additional experience are encouraged to apply.

Location: Arlington, VA/Washington, DC metropolitan area. Candidates must reside within reasonable commuting distance of Arlington, VA. This position requires in-person participation at our Arlington-area coworking space, leadership and team meetings, company events, and other business activities as needed. Onsite requirements will vary based on business needs and may include recurring coworking days, scheduled meetings, and requests for in-person support with limited notice.

Eligibility: U.S. citizenship is required due to the federal government programs Via Logic supports. Candidates must be able to successfully complete applicable background and suitability requirements before beginning work.

Your Adventure Begins Here

Via Logic is looking for a Business Operations and Talent Specialist to help grow our team of Explorers and support the people, programs, and day-to-day operations that keep our business moving forward. We're a growing government contracting company, and like many small businesses, our responsibilities don't always fit neatly into one department. One day, you might be sourcing candidates for a software engineering opportunity. The next, you could be helping coordinate employee onboarding, preparing customer invoices, researching a federal contracting opportunity, or organizing documentation for an upcoming proposal.

That's part of the adventure!

Your Mission

Talent Acquisition & Recruiting

• Support full-cycle recruiting activities, including sourcing, candidate outreach, initial screenings, interview coordination, offers, and onboarding handoffs.
• Build and maintain candidate pipelines for software engineering, cloud, DevSecOps, cybersecurity, business operations, and other positions supporting federal government programs.
• Conduct introductory conversations to assess candidates' relevant experience, interests, compensation expectations, availability, and alignment with position requirements.
• Coordinate technical assessments, interviews, candidate follow-ups, and next steps with leadership, technical interviewers, and external partners.
• Maintain accurate candidate records, recruiting pipelines, interview notes, and follow-up activities in Greenhouse.
• Prepare candidate summaries, format resumes, and coordinate documentation for partner submissions and proposal staffing needs.
• Help create a positive, personable candidate experience that reflects Via Logic's values and culture.

Business Operations & Program Support

• Support daily business operations, administrative coordination, and follow-through on internal priorities.
• Assist with employee onboarding, offboarding, People Operations activities, and internal communications.
• Help coordinate employee timekeeping, review submissions for completeness, and follow up on missing or outstanding information.
• Support program delivery administration, including employee coordination, performance tracking, customer documentation, and operational reporting.
• Maintain organized documents, trackers, schedules, and repeatable workflows that help our team work efficiently.
• Provide in-person business and administrative support at our Arlington-area coworking space, including meeting preparation, team coordination, events, and other operational needs.
• Identify opportunities to improve processes, reduce repetitive work, and strengthen communication across the business.

Finance & Contracts Administration

• Assist with preparing, organizing, and tracking customer invoices and supporting documentation.
• Help coordinate expense reimbursements, vendor bills, payment records, and other routine financial administration.
• Maintain accurate records and follow up on outstanding documentation or approvals.
• Support contracts administration by organizing teaming agreements, nondisclosure agreements (NDAs), subcontractor documentation, and other business records.
• Assist with tracking contract-related deadlines, outstanding action items, and required documentation.
• Coordinate with leadership and external partners to help ensure financial and contractual information is organized, accurate, and accessible.

Business Development & Growth Support

• Research federal contracting opportunities and summarize their scope, requirements, deadlines, and potential alignment with Via Logic's capabilities.
• Review Requests for Information (RFIs), Sources Sought notices, and solicitations to identify response requirements and next steps.
• Assist with drafting and coordinating RFI and Sources Sought responses, gathering input and supporting materials as needed.
• Maintain opportunity trackers and follow up on deadlines, assigned tasks, and outstanding information.
• Gather and organize company capabilities, past performance, resumes, and other materials for partner requests and proposal submissions.
• Support proposal drafting, editing, formatting, and submission preparation, checking materials for accuracy and completeness.
• Help coordinate communication and follow-through with internal stakeholders and external business partners.

Technology & Adaptability

• Learn and use recruiting, finance, timekeeping, document management, and project tracking systems.
• Use AI tools thoughtfully to support research, communication, organization, and process improvement while applying your own judgment.
• Identify practical ways to improve workflows and reduce unnecessary administrative work.
• Adapt to evolving business needs, shifting priorities, and opportunities to take on new responsibilities.

What You Bring to the Expedition

Required

• 2+ years of relevant professional experience in recruiting, business operations, HR, finance administration, or related business support.
• Experience coordinating multiple tasks, projects, or priorities while maintaining strong attention to detail.
• Strong written and verbal communication skills, with the ability to represent Via Logic professionally to candidates, employees, and business partners.
• Experience using business applications, shared documents, spreadsheets, and online collaboration tools.
• Strong organization, follow-through, and the ability to maintain accurate records and documentation.
• Comfort learning new technology, including AI tools, and applying sound judgment when using them.
• Ability to work independently, ask thoughtful questions, and collaborate closely with a small team.
• A resourceful, adaptable mindset and a willingness to contribute across different business functions.
• Ability to handle confidential employee, candidate, financial, and business information appropriately.
• Residence within reasonable commuting distance of Arlington, VA, with availability for in-person coworking, meetings, events, and business support, including occasional short-notice requests.

Preferred

• Hands-on recruiting experience, including sourcing, candidate screening, interview coordination, or applicant tracking.
• Technical recruiting experience involving software engineering, cloud, DevSecOps, cybersecurity, or other specialized IT positions.
• Familiarity with federal government contracting, cleared recruiting, citizenship requirements, background investigations, or suitability considerations.
• Experience with Greenhouse or another applicant tracking system.
• Exposure to business operations activities such as timekeeping, invoicing, expense reimbursements, vendor coordination, or employee administration.
• Familiarity with government business development, RFIs, Sources Sought notices, proposal coordination, or opportunity research.
• Experience supporting contracts-related documentation, including NDAs, teaming agreements, or subcontractor paperwork.
• Experience supporting a small business, startup, or growing organization where responsibilities span multiple functions.
• Familiarity with Google Workspace and project management or workflow tools.
• Bachelor's degree in business administration, human resources, communications, or a related field.

Why Explorers Stay

• Healthcare coverage and paid time off that support life outside work.
• Direct collaboration with leadership and visibility into how a growing federal contractor operates.
• Opportunities to develop experience across recruiting, People Operations, finance, contracts, business development, and program delivery.
• Teammates who share knowledge, pitch in, and help one another grow.
• Room to contribute ideas, take ownership of responsibilities, and improve how work gets done.
• A people-focused culture where we recognize milestones, celebrate contributions, and support our Explorers throughout their journey.

How We Work

We're a small team with shared goals and responsibilities that sometimes cross functions. While you'll have recurring priorities, business needs may occasionally call for support in areas outside your usual day-to-day work. We value clear communication, ownership, curiosity, and early updates when something needs attention. You'll participate in regular team check-ins, keep your work visible, and help move priorities forward. We also recognize that no one knows everything. We appreciate people who are comfortable asking questions, learning from teammates, and taking initiative when something needs to get done. In-person collaboration is an important part of this role. You'll spend time at our Arlington-area coworking space, participate in leadership and team meetings, support company events, and help coordinate business activities that require an onsite presence. The frequency of these activities will vary, and flexibility to accommodate both planned and short-notice requests is essential. Above all, we’re looking for someone who enjoys being part of a team, takes pride in helping others succeed, and wants to contribute to the continued growth of Via Logic.

About Via Logic

Via Logic LLC is an information technology partner supporting mission-driven work across DevSecOps, cloud engineering, cybersecurity, data science, and national security analytics for federal and commercial clients. Our teams help modernize complex systems through automation, secure engineering practices, cloud-native technologies, and scalable infrastructure solutions that support real-world impact. But beyond the work itself, we care deeply about how we work. We believe great teams are built through collaboration, curiosity, accountability, and trust. Whether you're supporting customer missions, strengthening business operations, or leading expeditions of your own, Via Logic is a place where Explorers are encouraged to grow, contribute, and continuously evolve.

Equal Opportunity Employer

Via Logic LLC is an Equal Opportunity Employer. We are committed to building a diverse and inclusive workplace where all Explorers are valued and supported. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law. We believe different perspectives strengthen teams, improve innovation, and help us build better solutions for the missions we support.

Accessibility & Accommodations

Via Logic is committed to providing an accessible and inclusive hiring experience for all candidates. Reasonable accommodations are available throughout the application and interview process to support accessibility needs and ensure every candidate has an equitable opportunity to explore a career with our team.