Business Office Support/Prep Chart

United Surgical Partners International; Spring Ridge (PA); On-site; USD 35,000 - 42,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

401k

Job summary

The Surgical Institute of Reading is seeking a Business Office Support role to provide cross-functional administrative support across registration, medical records, chart preparation, scanning, collections, and PAT duties. The position will float between locations to meet organizational needs and ensure smooth operations.

Requirements include a High School Diploma or GED and prior healthcare experience. Strong communication and customer service skills are essential, with flexibility to adapt to

Qualifications

• Requires a High School Diploma or GED.
• Healthcare experience preferred but not required.
• Strong communication and customer service skills are essential.
• Ability to manage multiple priorities and adapt to changing workflows.
• Demonstrates cooperative attitude with coworkers, management, patients, visitors, and physicians.
• Flexibility with hours and ability to work independently or in a team.

Responsibilities

• Register patients and verify demographics, insurance, and procedure information.
• Collect co-payments and confirm financial responsibility.
• Greet visitors and manage front desk flow.
• Answer and route calls professionally and timely.
• Maintain confidentiality and HIPAA compliance.
• Cross-train to support multiple business office functions.
• Support PAT and pre-call workflows and scheduling.
• Assist with general clerical duties and interdepartmental coordination.

Skills

Communication

Customer service

Multi-tasking

Team player

Adaptability

Education

High School Diploma or GED

Job description

Welcome to the Surgical Institute of Reading/Reading Surgery Center

At Surgical Institute of Reading (SIR), we build relationships that create better care. We partner with physicians and healthcare systems to provide first-class surgical solutions. Our commitment to clinical excellence and operational efficiency allows us to deliver exceptional surgical services that improve patient outcomes. SIR is proud of our inclusive culture—we embrace diversity and value the contributions of every individual. A diverse workforce, combined with an inclusive environment, strengthens our ability to serve diverse patient and physician populations.

Business Office Support at Surgical Institute of Reading

Provides comprehensive cross-functional administrative support across Business Office functions, including registration, medical records, chart preparation, scanning, collections, and pre-admission testing (PAT) support activities. This role ensures continuity of operations by flexing between departments and facilities based on organizational need. This role supports both the Surgical Institute of Reading and affiliated Hospital Outpatient Department as directed by Business Office Leadership. This person will float between the other locations and responsibilities as needed.

Essential Job Duties and Responsibilities:

Patient Access / Registration Support

• Registers patients in accordance with established policies, verifying demographics, insurance, and procedure information
• Collects co-payments and confirms financial responsibility
• Greets visitors, manages front desk flow, and maintains waiting areas
• Answers and routes telephone calls professionally and timely
• Communicates patient status updates appropriately to families and staff within defined guidelines

Medical Records & Chart Management

• Maintains, organizes, and audits medical records for accuracy and completion
• Prepares pre-operative charts and ensures required documentation is complete in advance of procedures
• Pulls, files, and distributes charts for physicians and clinical staff
• Sends delinquency notices and monitors chart completion
• Coordinates acquisition and filing of diagnostic and operative reports

Scanning & Document Management

• Scans post-operative and other documentation into the EHR accurately and timely
• Verifies patient identifiers and document completeness prior to scanning
• Indexes and files scanned documents appropriately
• Identifies and escalates discrepancies in documentation

Patient Financial Services Support

• Communicates with patients regarding balances and payment arrangements
• Conducts insurance eligibility verification and routine claim follow-up inquiries
• Maintains accurate documentation of patient financial interactions

Pre-Admission Testing (PAT) Administrative Support

• Provides administrative support to PAT and Pre-Call workflows, including coordination of patient information and documentation
• Facilitates communication between departments to ensure continuity of care processes
• Identifies missing or incomplete information and escalates to appropriate clinical staff
• Supports scheduling coordination and documentation readiness as directed

General Float Responsibilities

• Cross-trained to support multiple business office and administrative support functions as needed
• Provides coverage for staffing gaps, PTO, and workload fluctuations
• Assists with general clerical duties, front office support, and interdepartmental coordination
• Maintains strict confidentiality in accordance with HIPAA regulations
• Demonstrates flexibility and willingness to assist across departments

Qualifications:

• High School Diploma or GED required
• Previous healthcare experience required
• Strong communication and customer service skills
• Ability to manage multiple priorities and adapt to changing workflows
• Demonstrates cooperative work attitude toward and with co-workers, management, patients, visitors, and physicians
• Must be flexible with hours, adaptable and able to work independently and with a team.

Benefits

• Medical, dental, vision, disability, and life insurance
• Paid time off (vacation & sick leave) – Starting PTO accrual is 15 days per year.
• 401k retirement plan
• Paid holidays
• Health savings accounts, healthcare & dependent flexible spending accounts
• Employee Assistance program, Employee discount program
• Voluntary benefits include pet insurance, legal insurance, accident and critical illness insurance, long term care, elder & childcare, AD&D, auto & home insurance.

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and health care systems to provide first class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

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