Business Office Representative 40D

Care New England Health System; Providence (RI); On-site; USD 38,000 - 56,000; Full time

Job summary

Care New England Health System is seeking a friendly Business Office Representative for Internal Medicine. You will greet patients, handle forms, schedule appointments, and coordinate between patients and medical staff to keep financial and clerical processes moving smoothly.

This role requires strong secretarial and communication skills, familiarity with medical terminology, and experience with office software.

Qualifications

• Associates degree or 2 years equivalent healthcare experience.
• Familiar with medical office procedures and medical terminology.
• Strong secretarial, interpersonal and communications skills; proficient in English.

Responsibilities

• Greet patients and process registration information.
• Handle scheduling duties and coordinate multiple physician appointments.
• Manage patient data, charts and files with the payment process.
• Assist with patient financial process to ensure payment for services.
• Provide clerical support to the department as needed.
• Protect patient confidentiality and rights.

Skills

Secretarial skills

Interpersonal skills

Communications skills

Medical terminology

Word processing

PATCOM

IDX knowledge

Education

Associates degree

2 years healthcare experience

Tools

PATCOM

IDX systems

Job description

Job Summary

The Business Office Representative is the key contact for patients visiting Internal Medicine. The incumbent greets patients, processes forms and paperwork, and handles financial arrangements. Provides clerical support, performs extensive scheduling duties and serves as liaison between patient and medical staff.

Performs data entry, and other job-related duties.

Duties & Responsibilities

Obtains patient registration information upon initial telephone contact.

Greets and processes patients entering Internal Medicine.

Performs discharge functions, including scheduling of multiple physician appointments,

Manages patient data, charts and files with patient financial process to ensure payment of services provided.

Assists with patient financial process to ensure payment of services provided.

Provides clerical support to department as needed.

Protects and preserves patient rights to confidentiality.

Performs other job-related duties as required or requested.

Requirements

Associates degree or at least two years equivalent experience in a health care environment. Experience required in PATCOM, IDX knowledge helpful. Must be familiar with medical office procedures and medical terminology. Knowledge of word processing required and other computer applications highly desirable. Must have excellent secretarial, interpersonal and communications skills, be proficient in the English language.

REPOST INTERNAL POSTING PERIOD: 10/21/2026 – 10/30/2026

About Us

Care New England Health System (CNE) and its member institutions, Butler Hospital, Women & Infants Hospital, Kent Hospital, VNA of Care New England, Integra, The Providence Center, and Care New England Medical Group, is a trusted, integrated health care organization that fuels the latest advances in medical research, attracts the nation’s top specialty-trained doctors, hones renowned services and innovative programs, and engages in the important discussions people need to have about their health and end-of-life wishes. Care New England is helping to transform the future of health care, providing a leading voice in the ongoing effort to ensure the health of the individuals and communities we serve.

EEO Statements

++Americans with Disability Act Statement++: External and internal applicants, as well as position incumbents who become disabled must be able to perform the essential job-specific functions either unaided or with the assistance of a reasonable accommodation, to be determined by the organization on a case-by-case basis.

++EEOC Statement++: Care New England is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

++Ethics Statement++: Employee conducts himself/herself consistent with the ethical standards of the organization including, but not limited to hospital policy, mission, vision, and values.