Business Office Representative

Rochester Regional Health; City of Rochester (NY); Hybrid; USD 25,000 - 30,000; Full time

Job summary

Rochester General Health System seeks a Business Office Representative in Rochester, NY to ensure full reimbursement for clinical services. You will manage a receivable, resolve denials, and coordinate with payers and patient services in a fast-paced team.

The role emphasizes knowledge of medical billing and payer policies, with daily use of Epic and strong communication skills. Standard daytime hours, Monday–Friday, 40 hours weekly, on-site at Riedman Campus.

Qualifications

• At least one year in a Medical Office environment preferred.
• Knowledge of medical billing, cording, collection processes and payer policies preferred.
• Familiarity with HIPAA and privacy rules.

Responsibilities

• Review and accurately process claim edits and adjustments in a system workqueue.
• Review and process claim denials, researching issues via payer websites and phone calls.
• Process account adjustments and refunds per department policy.
• Document actions and follow up with payers to meet deadlines.
• Participate in team meetings; report issues to keep policies updated.
• Use Epic to access clinical documentation, authorization details, and denial resolutions.
• Respond to patient complaints by researching coverage and coordinating with Customer Service.

Skills

Medical billing

Denials research

HIPAA knowledge

Customer service

Tools

Epic

Job description

Job Title: Business Office Representative

Department: Patient Accounting

Location: Riedman Campus ,100 Kings Highway,Rochester, NY 14610-0757

Hours Per Week: 40

Schedule: Full-Time, Day Shift, Monday to Friday, Between 7 am and 4.30 pm

Position Summary:
Ensure full reimbursement is received by RRH for clinical services rendered including professional, long-term/home care and hospital care, by effectively and accurately managing a receivable. Resolve edits to ensure accurate claims are sent to primary and secondary insurances. Research and resolve denials and payer requests for information promptly and accurately in order to secure payment. Work as part of a dynamic team continually looking for ways to improve a complex business process.

Key Responsibilities:

• Review and accurately process claim edits in a system workqueue. Accurately handle claim adjustments and coverage changes as needed.

• Review and process claim denials according to established processes. Research and resolve denial issues via the payer website, coverage policies and/or phone calls to the payer. Submit corrected claims and appeals.

• Process account adjustments and refunds as needed according to department policy and procedure.

• Document actions appropriately and follow-up with payers to ensure they take actions promised. Follow-up on claims with no responses. Manage large workload using tracking tools to ensure we don’t fail to follow-up before a payer’s deadline.

• Participate in team meetings which review new procedures, new denial types and system updates. Report problems and patterns to the supervisor to help keep policies and procedures up to date with new clinical programs and payer policy changes.

• Acquire and maintain knowledge of system terminology, claim/denial/coverage concepts and terms, and relevant HIPAA privacy rules and other regulations. Expertly use insurance websites to explore denial issues and resolve them using the tools in Epic, including accessing clinical documentation and authorization details.

• Respond to patient complaints by researching coverage and claim processing to ensure the patient responsibility is accurate. Contact insurance as needed. Coordinate resolution with Customer Service staff.

For Revenue Integrity:

• For team members who are responsible for completing payment posting: research and resolve payment posting requests/discrepancies in order to properly relieve the receivable

• Review and accurately scan/index remittances and correspondence

• Identify and accurately post remittances for all payors to correct accounts/systems according to department policy and procedure

• Expertly use insurance websites to explore denial and payment issues and resolve them using the tools in Epic, including accessing clinical documentation and authorization details

Desired Attributes:
i. Education/Training: At least one year experience in a Medical Office environment preferred
ii. Basic knowledge of medical billing, cording, collection processes, insurance policies and governmental regulation provision preferred
iii. Knowledge of UBO4 billing form and 1500F05 specific payer requirements preferred
iv. Excellent problem solving, organizational and oral and written communication skills required
v. Successful completion of annual age and job specific competencies and skill verification tools required
vi. Proficiency in a variety of computer applications and spreadsheet applications and common office equipment

Minimum Qualifications:

• None

Required Licensure/Certification Skills:

• None

Rochester General Health System is an Equal Opportunity / Affi ... Minority/Female/Disability/Veteran

PHYSICAL REQUIREMENTS: Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE: $18.50 - $22.25