Business Office Manager (Senior Living)

Avamere Skilled Advisors, LLC; Tigard (OR); On-site; USD 65,000 - 78,000; Full time

Job summary

Avamere Skilled Advisors, LLC is seeking a Business Office Manager for Washington Gardens Memory Care in Tigard, OR. The BOM oversees non-clinical admin, financial, and HR systems, ensuring regulatory compliance and financial efficiency in a senior living community.

The role reports to the Executive Director or Arbor Administrator and coordinates payroll, billing, vendor invoices, and census-related month-end close activities, while training front desk staff and maintaining records.

Job description

Business Office Manager

Type: Full-Time
Shift/Schedule: Monday-Friday, daytime hours
Location: Washington Gardens Memory Care, 9000 SW 91st Avenue, Tigard, Oregon 97223

Job Summary

The Business Office Manager (BOM) in an independent living, assisted living and/or memory care facility serves as the operational backbone of the community, directing all non-clinical administrative, financial, and human resource systems. This leadership role ensures regulatory compliance, financial efficiency, and a supportive environment for residents with cognitive and physical care needs. The Business Office Manager manages the day-to-day business and administrative functions of the senior living community. Reporting directly to the Executive Director or Arbor Administrator, this position coordinates financial billing, facility payroll, and human resource management. The BOM acts as a crucial liaison between the corporate office, facility staff, residents, and their families.

Essential Duties and Job Responsibilities

• Generate monthly private pay invoices, track statements, and secure timely collections.
• Coordinate Medicaid pending applications and complete complex monthly submissions to third-party or state reimbursement programs.
• Oversee the verification, processing, and recording of incoming vendor invoices.
• Maintain meticulous records, count cash collections, and execute verified bank deposits.
• Direct and audit individual Resident Trust Accounts under strict regulatory guidelines.
• Assist the executive leadership with daily census balancing and month-end close activities.
• Maintain or oversee payroll to include maintenance of employee records, processing timecards, paychecks, computation of federal and state payroll taxes, and miscellaneous deductions as directed.
• Train and manage front desk concierges, clerical specialists, and weekend receptionists.
• Input data into computer networks, maintaining up-to-date