Business Office Manager ~ Longmont

MorningStar Senior Living; Longmont, Northern (CO, KY); Hybrid; USD 68,000 - 73,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Disability Insurance

401k Plan with Matching

HSA Options

Employee Assistance Programs

Paid Sick Time

Paid Vacation

Birthday Paid Time Off

Career Development Programs

Tuition Reimbursement

Free Shift Meal

Job summary

MorningStar Senior Living in Longmont, CO is seeking a diligent Business Office Manager to oversee human resources and financial functions. You will handle Accounts Receivable and Payables, onboarding, payroll basics, and vendor management, ensuring compliance with federal and state regulations.

The role requires strong organizational skills, customer service, and the ability to coordinate with executives and departments.

Qualifications

• Minimum high school diploma; associates or bachelor’s degree in business, accounting or related field preferred.
• Minimum 2 years bookkeeping, human resources, and/or office management experience.
• Knowledge of payroll, tax reports and financial reporting.

Responsibilities

• Coordinate resident move-ins and move-outs and day-to-day admin needs.
• Ensure accurate financial reporting with the accounting team.
• Maintain resident files and manage Concierge team.
• Assist in annual admin budgeting and pay invoices.
• Process new hire paperwork and monitor I-9s, background checks, and benefits.
• Prepare reports and ensure COBRA, FMLA and regulatory compliance.

Skills

Bookkeeping

Human Resources

Office management

Payroll basics

Financial reporting

Tax reports familiarity

Microsoft Excel

Computers & calculators

Education

High school diploma or equivalent

Associates or Bachelor's in business/accounting/related field

Tools

Chart of accounts

W-2/W-4/W-9/1099 forms

Job description

MorningStar of Longmont
1850 S Hover St
Longmont, CO 80501, USA

• Pay or shift range: $68,000 USD to $73,000 USD
  The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.

Description

Business Office Manager

Pay Range: $68,000 - $73,000

Exempt

Schedule: Monday - Friday 9am - 5pm included in MOD rotation for weekends. Holidays as needed.

Make a difference by providing great care and love for our treasured residents

At MorningStar Senior Living, we talk a lot about culture. In fact, we rather obsess about it. For without a transformative culture, we cannot begin to elevate and celebrate the lives of our resident-heroes and be ourselves changed for the good in the process. So, we seek great hearts, other people like us, who care and want to do work that matters. We select people like us who believe that the most satisfying life is one that is outward-bound and rooted in servant-leadership.

JOB SUMMARY

Business Office Managers are vital to our communities’ success, handling both Human Resources and Financial functions. The role is responsible for Accounts Receivable duties including Processing resident move-ins, move-outs, resident billings, status changes, posting payments, bank deposits and rate changes in resident module. Accounts Payable duties including invoice entry, processing payments, expense reimbursements, credit card charges, maintaining vendor files, and 1099s. Human Resources duties including: Timesheet corrections, onboarding and orientation, assemble and maintain personnel files, managing unemployment claims, and workers compensation claims. The person holding this position is delegated the responsibility for carrying out the assigned duties and responsibilities in accordance with current existing federal and state regulations and established company policies and procedures.

BENEFITS

• Health Insurance offerings such as medical, dental, and vision insurance
• Other Insurance offerings such as life, disability, accident, and critical illness insurance
• 401k plan with matching
• HSA options
• Employee assistance programs
• Paid sick, vacation and birthday!
• Career development programs and opportunity for advancement
• Charitable and philanthropic opportunities
• Tuition Reimbursement
• Free shift meal!

POSITION OVERVIEW

• Work with the Executive Director and Marketing Department to ensure coordination of resident move-ins, move-outs, and day-to-day administration needs of the residents are met.
• Work with Reporting Accountant to ensure all financial information has been entered and accounted for appropriately to produce consistent and accurate financial reporting.
• Maintain Resident administrative files.
• Manage Concierge team.
• Assist Executive Director and Reporting Accountant in developing annual admin budgets.
• Pay pending invoices and make bank deposits.
• Manage new hire paperwork including monitoring proper documentation for I-9’s, drug tests, background checks, reference checks and ensure that all required forms are signed and filed in their proper places.
• Participate in new hire orientation to review the topics of HR & Payroll.
• Monitor employee benefits eligibility & submitting insurance & 401(k) applications.
• Pay taxes when required.
• Monitor employee vacation and sick hour balances.
• Manage Employee Appreciation Program.
• Run background checks, manage TB tests, and pre-employment exams.
• Work with Regional HR Manager to ensure compliance of COBRA, FMLA and other regulatory issues.
• Supply requested information to owner, CEO, CFO, Reporting Accountant, accounting firms, auditors, etc.
• Collect accounts receivable and prevent past due accounts.
• Prepare daily, weekly, monthly and annual reports and summaries as needed or requested.
• Demonstration of our Core Values: Love, Kindness, Honesty, Goodness, Fairness, Respect.
• Education: Minimum high school diploma; associates or bachelor’s degree in business, accounting or related field preferred.
• Experience; Minimum 2 years bookkeeping, human resources, and/or office management experience.
• Job Knowledge: Typing and telephone skills, use of calculators, computers, copy machines, familiarity with chart of accounts, basic bookkeeping skills, payroll skills, tax reports, financial reports, government agencies that relate to finances (Department of Labor and IRS), and W-2, W-4, W-9 and 1099 Forms.
• Other: Work well with people including staff, residents and families, meet deadlines, organize and prioritize the work load. Positive attitude, compassion for the elderly and thoughtful conduct are important.
• *Team members who are scheduled to work 24 or more hours per week are eligible for benefits, families of said team members will also be eligible.

EEO

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.