Business Office Manager

ViziRecruiter,LLC.; Englewood (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Milestone is seeking a capable office manager to oversee all business activities for a managed community in Englewood, CO. The role includes payroll processing, accounts payable/receivable, personnel files, and staff supervision, ensuring regulatory compliance and coordinating with the management company.

The position requires leadership, accurate accounting, and strong communication skills to work with residents, families, and colleagues.

Qualifications

• High School Diploma or equivalent.
• Associate or Bachelor’s Degree strongly preferred in Social Service, Business, or related field.
• Minimum of three years’ experience in assisted living preferred.
• Experience with Microsoft Word and Excel, accounting, timekeeping, and payroll systems preferred.

Responsibilities

• Process payroll for all staff in a timely manner.
• Maintain staff records and personnel files.
• Provide labor reports to Executive Director.
• Assist in month-end closing and payment documentation.
• Ensure compliance with regulatory standards and proper documentation.
• Support management with payroll, invoices, and coding of expenses.
• Foster teamwork and handle additional duties as assigned.

Skills

Leadership

Communication

Staff management

Payroll

Accounting

Timekeeping

Microsoft Word

Microsoft Excel

Education

Associate or Bachelor’s Degree in Social Service, Business, or related field

Tools

Payroll systems

Excel

Job description

Introduction

Find a workplace where you are deeply appreciated, not only for the skills you offer, but for the individual you are. At Milestone, you’ll enter into a rewarding career where you’ll work with highly skilled professionals and do meaningful work in the lives of our senior residents. Join a welcoming environment that fosters strong relationships with the residents, their families, and your coworkers. We hope you’ll consider serving alongside us.

Overview

This positionis responsible forallbusiness-relatedactivities of a given managed community including payroll processing, accounts receivable, accounts payable, personnel files, supervising office related work and staff,maintainingcompliance with all regulatory standards and communicating withthe management companyon allappropriate matters.

Responsibilities

• Processes all payroll associated with company business in a timely manner. Keeps staff records up to date, including all associated personnel file information. Provides daily labor reports to Executive Director on labor scheduled and worked from payroll system. Follows and submits all tasks associated with month-end closing to the management company in a timely manner. Assists in orienting new residents and making sure that all signatures are obtained on rental agreements prior to residency.
• Keeps Executive Director abreast of any late resident payments in accordance with company Policies on late payments. Works closely with Executive Director to provide the management company with proper documentation on late payments and issue proper correspondence to those who are late in paying for services rendered. Responsible for proper documentation of received payments and depositing rent checks appropriately.
• Works closely with Executive Director in proper coding of invoices and maintaining up-to-date declining balances in Flash Report. Makes weekly submittals to the management company corresponding with company policies on payables.
• Works in a safe manner and ensures any employees reporting to them work in a safe manner and that unsafe actions are managed. Compliance with Safety Committee Standards is required. Should workplace injuries occur, when required, Department Heads and Directors assist the Executive Director with the investigation, return to work, and management of the injured worker communications with care provider and the management company.
• Fosters teamwork with co-workers, shows initiative in overcoming obstacles, takes actions which assist others beyond job responsibilities, and has a positive impact on co-workers, residents, and visitors.
• Perform other duties as assigned or needed.

Requirements

Education and Experience

High School Diploma or equivalent required.Associate or Bachelor’sDegreestronglypreferred in Social Service, Business, or a field related to the position. Must have proven management experience andabilityto manage staff. Minimum of three years’ experience in assisted living preferred. Experience with Microsoft Word and Excel, accounting, timekeeping, and payroll systems preferred.

Certifications, Licenses, and other Special Requirements

None.

Essential Skills

Able todemonstrateleadership through planning, directing, controlling, communicating, and coaching. Must be able to understand and effectively communicate orally and in writingwith residents, guests, supervisors, co-workers, vendors, and others, most of whom speak only English. Strong written and verbal communication skills, strong personnel skills, and positive community relations skills. Self-motivated and has the ability to work independently and make decisions. Able to work well under pressure, resolve conflicts, prioritize tasks, and follow through with ideas. Excellent interpersonal and mediation skills, ability to evaluate workers’ performance, strong working knowledge of employmentlawsand company regulations. Excellent organizational skills, detail oriented. Pleasant, professional, and personable.

Physical Demands and Working Conditions

Uses PC, telephones, word processing, and other standard office equipment. Attends business-related functions. Occasional travel to the corporate office. Must be able to work evenings and weekends andmaintaina flexible work schedule.

Management/Decision Making

Responsible for all employees working within the office area including receptionists and volunteers.