Business Office Manager (BOM)

PACS; Escondido (CA); On-site; USD 90,000 - 105,000; Full time

Job summary

PACS in Escondido, CA is seeking a Business Office Supervisor to support facility operations by overseeing billing, Medi-Cal/Medicaid authorizations, and staff supervision in a long-term care setting.

The role requires a high school diploma, familiarity with skilled nursing billing, Microsoft Office, and at least one year in a long-term care facility; compensation ranges from $90k to $105k annually, depending on experience.

Qualifications

• High school diploma or equivalent required.
• Strong understanding of skilled nursing billing and payment processes.
• Minimum 1 year of experience in a long-term care facility.

Responsibilities

• Obtain Medi-Cal or Medicaid authorizations including bed holds.
• Assist with resident trust funds and monthly statements.
• Supervise business office staff and enforce disciplinary measures as needed.
• Maintain census and report status changes.
• Assist with Medi-Cal/Medicaid applications and billing processes.
• Prepare TARS as needed and track redeterminations.
• Participate in billing, deposits, and collections for bad debts.
• Schedule and assign staff to meet operational requirements.

Skills

Billing & reconciliations

Supervisory experience

Microsoft Office

Medi-Cal/Medicaid billing

Financial reporting

Education

High school diploma

Long-term care billing knowledge

Tools

PCC (preferred)

Accounts payable/receivable software

Job description

General Purpose

Supports facility operations by maintaining business office systems and supervision staff.

Essential Duties

• Obtain managed care and Medi-Cal or Medicaid authorizations including bedholds.
• Assist with managing resident trust fund, including printing and distributing monthly statements.
• Supervise business office staff, including taking appropriate disciplinary measures.
• Maintain census and report status changes.
• May attend stand-up meetings at the request of the Administrator.
• Assist with Medi-Cal or Medicaid applications.
• Prepare TARS as needed.
• Track Medi-Cal and Medicaid redeterminations.
• Participate in billing and payment processes including preparing bank deposits.
• Undertake collection activity for bad debts.
• Completes operational requirements by scheduling and assigning employees; following up on work results.

Compensation

$90K - $105K (Depending on Experience)

Supervisory Requirements

Assist with the overall supervision and management of the business office staff.

Qualification

Education and/or Experience

• High school diploma or equivalent.
• Strong understanding of skilled nursing billing and payment as well as proficient in Microsoft products computer skills.
• At least one-year experience in a long term care facility.

Language Skills

• Ability to read technical procedures.
• Ability to read and comprehend policy and procedure manuals.
• Ability to effectively present information and respond to questions from managers and employees.

Mathematical Skills

• Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

Reasoning Ability

• Ability to solve practical problems.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

• Knowledge and experience with PCC preferred.

Physical Demands

The essential functions of this position require the following physical abilities: Prolong use of computer. Standing and /or walking very frequently. Sitting occasionally. Reaching with hands and arms frequently, pushing/pulling very frequently. Talking and /or hearing very frequently. Tasting and /or smelling very frequently. Lifting up to 50 pounds frequently. Climbing, balancing, stooping, kneeling, crouching or crawling occasionally. Close, distance, color, peripheral, and depth perception in vision: ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate.

Additional Information

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.