Business Office Manager (BOM)

Aperion Care; Elgin (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Aperion Care in Elgin, IL seeks a Business Office Manager to support daily accounting operations in a nursing facility. The BOM will handle invoicing, AR management, and monthly financial reporting, while ensuring compliance with Medicaid/Medicare requirements and confidentiality standards.

The role requires a high-school diploma, at least three years of bookkeeping experience, and proficiency with accounting procedures. Strong communication and organizational skills are essential.

Qualifications

• Must have at least three years of bookkeeping or accounting experience.
• Experience with Medicaid and Medicare billing and compliance.
• Proven ability to communicate clearly with residents, staff, and vendors.

Responsibilities

• Assist in day-to-day accounting operations of the facility.
• Implement and follow accounting policies and procedures.
• Process invoices and forward for approval; monitor AR and collections.
• Prepare monthly financial statements and reports (balance sheet, income, expense).
• Reconcile bank statements and assist in maintaining resident fund accounting.

Skills

Bookkeeping experience

Medicaid/Medicare knowledge

Strong communication

Education

High-school diploma or equivalent

Tools

Accounting software

Job description

SUMMARY:

The primary purpose of the Business Office Manager (BOM) is to assist in the day-to-day accounting functions of the facility in accordance with current acceptable accounting and cost reimbursement principles relating to nursing facility operations, and as may be directed by the Administrator, Director of Finance, or Accountant.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist in implementing the day-to-day functions of the accounting department.
• Implement written policies and procedures that govern the accounting functions of the facility.
• Assist in standardizing the methods in which work will be accomplished.
• Forward invoices to appropriate department personnel for approval for payment.
• Communicate with supplier/vendors concerning errors or questions on invoices.
• Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
• Monitor and collect accounts receivables. Report delinquent accounts to the Accountant/Director of Finance/Administrator.
• Assist in balancing accounts receivable by running tapes, verifying computer printouts, etc.
• Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.
• Prepare and mail statements.
• Make written and oral reports/recommendations to the Accountant concerning accounting functions.
• Assist in reconciling bank statements as directed.
• Assist in preparing trial balances as directed.
• Assist in preparing financial and statistical reports as directed.
• Perform functions of computer/data processor as necessary.
• Develop and utilize computer reports and output.
• Ensure that resident admission contracts are signed and appropriately filed.
• Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the facility.
• Assist in the planning and implementation of changes in our accounting system as necessary or directed.
• Perform secretarial functions as necessary or directed.
• Attend and participate in workshops, seminars, etc., to keep abreast of current changes in the long-term care field, as well as to maintain a professional status.
• Attend and participate in facility mandatory in-service training program as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.)
• Request repairs for office equipment as necessary.
• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
• Ensure that resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property and civil rights, including the right to wage complaints, are well established and maintained at all times.

QUALIFICATIONS:

• Must possess, as a minimum, a high-school diploma or its equivalent.
• Must have, as a minimum, three (3) years experience in bookkeeping or accounting practices.
• Must have experience with Medicaid and Medicare.

PHYSICAL DEMANDS:

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to move intermittently throughout the workday.
• Must be able to speak and write the English language in an understandable manner.
• Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum of 50 feet.
• May be necessary to assist in the evacuation of residents during emergency situations.