Business Office Manager BOM

Majestic Care; Bedford, Northern (IN, KY); Hybrid; USD 40,000 - 60,000; Full time

Benefits offered by this job

Quarterly Pay Increase

Daily Pay

Company-Paid Life Insurance

Telehealth Services

Double Pay on Holidays

Care Team Member Relief Fund

Job summary

Majestic Care is seeking a Business Office Manager in Bedford, Indiana to oversee the community's business office operations, including accounts receivable, resident billing, accounts payable, payroll, central supply, and Resident Trust Fund.

You will supervise the A/P Specialist and front desk staff, ensure accurate billing to agencies and Medicare, manage month-end close, and maintain compliance with state and corporate policies while delivering compassionate service to residents and families.

Qualifications

• Three years of experience in accounts receivable, collections, or similar.
• High school diploma or equivalent; college degree preferred.
• AS or BA degree in Accounting or Business preferred.

Responsibilities

• Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents.
• Complete receipt records, post deposits, run cash receipts batch listings, research, prepare, and post adjustments, call in deposit, and enter census daily into the community database.
• Coordinate and perform the collection of accounts receivable and past due account.
• Review payment policies and procedures with new admissions and their responsible parties.
• Prepare billing for agencies, Medicare, veterans, and other billing agents.
• Administer and reconcile resident trust accounts and petty cash.
• Prepare and submit corporate, Medicare and agency reports, ensure posting of ancillaries, and perform month-end close procedures.
• Provide supervision and assistance to the A/P Specialist, Receptionist, and other business office care team members.
• Perform other tasks as assigned.
• Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, care team members, vendors, visitors and family members at all times.
• This position requires occasional travel.
• Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, Care Team Members, vendors, visitors and family members at all times.
• Perform other tasks as assigned and within scope of practice.
• Attends all mandatory in-services; and completes timely all necessary Relias trainings scheduled to perform. Keeps abreast and/or discusses with supervisor or manager all necessary policies, procedures and business practices within the scope of the position held to effectively perform all duties assigned.
• Position of BOM may serve at times as a back-up to HR Manager. Therefore, the expectations/essential functions outlined within the HR Manager position maybe required.

Skills

Accounts Receivable

Billing

Payroll

Collections

Customer Service

Education

High School Diploma or equivalent

AS or BA degree in Accounting or Business

Tools

Relias trainings

Job description

Business Office Manager (BOM)

Majestic Care of Bedford is looking for a Business Office Manager to join our team's mission and believe in our core values!Our mission:Through the hearts of our Care Team Members, we provide excellent healthcare to those we serve.

Our Core Values...

L - Listening

E - Empathy

A - Accountability

D - Decisiveness

This is how we create a culture to LEAD with Love.

Position Overview:

The Business Office Manager (BOM) is responsible for the operations of the business office including: accounts receivable, resident billing, accounts payable, payroll, central supply, and Resident Trust Fund

Key Responsibilities:

• Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents.

• Complete receipt records, post deposits, run cash receipts batch listings, research, prepare, and post adjustments, call in deposit, and enter census daily into the community database.

• Coordinate and perform the collection of accounts receivable and past due account.

• Review payment policies and procedures with new admissions and their responsible parties.

• Prepare billing for agencies, Medicare, veterans, and other billing agents.

• Administer and reconcile resident trust accounts and petty cash.

• Prepare and submit corporate, Medicare and agency reports, ensure posting of ancillaries, and perform month-end close procedures.

• Provide supervision and assistance to the A/P Specialist, Receptionist, and other business office care team members.

• Perform other tasks as assigned.

• Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, care team members, vendors, visitors and family members at all times.

• This position requires occasional travel.

• Must demonstrate empathy, courteous, kind and professional workplace behavior and customer services to all residents, Care Team Members, vendors, visitors and family members at all times.

• Perform other tasks as assigned and within scope of practice.

• Attends all mandatory in-services; and completes timely all necessary Relias trainings scheduled to perform. Keeps abreast and/or discusses with supervisor or manager all necessary policies, procedures and business practices within the scope of the position held to effectively perform all duties assigned.

• Position of BOM may serve at times as a back-up to HR Manager. Therefore, the expectations/essential functions outlined within the HR Manager position maybe required.

Qualifications:

• High school diploma or equivalent; required.

• AS or BA degree in Accounting or Business preferred.

• Three years of experience in accounts receivable, collections, or similar.

Majestic Difference Benefits:

• Quarterly Pay Increase

• Daily Pay

• Company-Paid Life Insurance

• Telehealth Services

• Double Pay on Holidays

• Care Team Member Relief Fund

Join the Majestic Care team where compassion meets excellence!

#MCare