Business Office Manager

Evergreen Healthcare Group; Seattle (WA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Job summary

Evergreen Healthcare Group operates Washington Care Center in Seattle and seeks a Business Office Manager. The role supervises a key department, ensuring accurate billing, trust accounting, payroll, and AR collections, with direct interaction with residents, families, and staff.

Requirements include a high school diploma, basic bookkeeping knowledge, and proficiency in MS Office. Experience in long-term care is highly valued; HIPAA compliance is essential.

Qualifications

• High School diploma or equivalent.
• First level accounting or basic bookkeeping recommended.
• General computer literacy; MS Outlook, Excel and Word.
• Experience with office machines (copier, fax, phones).

Responsibilities

• Inputs resident financial information in billing system and maintains data.
• Manage private pay collections and overall AR collections.
• Follow up with slow payors and initiate collections actions.
• Interact with Medicare/Medicaid billing personnel as needed.
• Maintain trust account records and resident statements.
• Oversee Payroll/AP and maintain employee records.
• Code and verify invoices; ensure approvals per policy.
• Maintain HIPAA privacy and security compliance.

Skills

Organization

Communication

Resident relations

English proficiency

Computer literacy

Education

High School diploma

Basic bookkeeping

Tools

Outlook

Excel

Word

Job description

Business Office Manager

MUST have Long Term Care/SNF Experience

Job Summary:

Washington Care Centerin is seeking aBusiness Office Managerwhois a key and visible department supervisor working directly with all residents, family and employees. The Business Office Manager is responsible for the timely input of information within the accounting systems at the community and those which interface with the home office. The Business Office Manager is directly involved in the maintenance of accurate and complete trust accounting records, census information, billing and resident accounts receivable statements, wages paid to employees' payroll and invoice processing for the nursing facility. The Business Office Manager is the primary individual responsible for the timely collection of accounts receivable from all payor sources.

Essential Functions:

• Inputs resident financial information within the billing system and maintains accurate and complete financial data for each of the residents, both in the computer system and a hard copy in resident files.
• Responsible for private pay collections.
• Responsible for the timely collection of all accounts receivable.
• Follows up directly with slow payors and initiates collection actions
• This will necessitate dealings with Medicare and Medicaid billing personnel.
• Maintains trust account records, providing statements for residents in a timely manner.
• Oversees the Payroll/AP position, ensuring payroll is accurate and completed per company guidelines.
• Maintains accurate employee records.
• Accurately codes, verifies goods and services rendered, ensuring all invoices are properly approved.
• Follows and adheres to policies and procedures implementing HIPAA requirements for the privacy and security of protected health information.

Education, Licensure, & Experience Requirements:

• High School diploma or equivalent.
• First level accounting, or basic bookkeeping course or prior long term care bookkeeping experience is strongly recommended.
• General computer literacy and good knowledge of Microsoft Outlook, Excel and Word.
• Working knowledge of office machines (copier, fax, phone systems, etc.)

Knowledge, Skills & Abilities:

• Good organizational and communication skills.
• Ability to relate positively, effectively and appropriately with residents, families, community members, volunteers and other facility staff.
• Possess special interest in, and a positive attitude about, working with long-term care residents and the elderly.
• Ability to read, write, speak and understand English.
• Demonstrates basic computer knowledge and ability with an aptitude to learn company applications.

Benefit Highlights:

• Competitive Wages
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid Time Off

Washington Care Center
2821 S Walden St, Seattle, WA 98142, USA
Evergreen Healthcare Group is an Equal Opportunity Employer.