Business Office Manager

Brigham House

Providence, Northern (RI, KY)

Hybrid

USD 60,000 - 85,000

Full time

14 days+

Application generator

Turn this role into an interview — a resume and cover letter built around what this employer wants.

Get past ATS filters

Benefits offered by this job

Medical

Dental

Vision

Health FSA

Dependent Care FSA

Disability Insurance

Life Insurance

401(k) with matching

Paid Vacation

Sick Leave

Personal Time

Job summary

HallKeen Assisted Living Communities, LLC is seeking a Business Office Manager to oversee financial and administrative functions at the Providence community. You’ll manage resident data, billing, payroll, and benefits while coordinating with the Executive Director.

The role requires strong GAAP knowledge, regulatory compliance, and proficiency with MS Office. Weekend rotations and potential supervision of staff are included in the duties.

Qualifications

Associate degree in Accounting, Business, or a related field with two years of experience in Business Office functions.
Three to five years in Business Office Management or Accounting preferred.
Working knowledge of Generally Accepted Accounting Principles (GAAP).
Working knowledge of Federal and State Employment Law.
Clear verbal communication with the ability to convey detailed information under stress.
Ability to perform budget analysis and variance reporting.
Proficiency with Microsoft Office.
Experience using office equipment such as fax machines, multi-line phones, copiers, and calculators.
Criminal Background check completed for unlicensed employees as required by state regulation.
Medical certification showing freedom from communicable disease including TB at hire and annually thereafter.

Responsibilities

Prepares, inputs, and maintains resident data in system upon move-in and reconciles with billing systems.
Maintains Accounts Receivable data including monthly billing, adjustments, cash receipts, and aging reports.
Maintains Accounts Payable data including vendors setup and expense processing.
Administers the on-site employment function in line with policies and regulations.
Manages Payroll processing and coordinates time clock reporting with the corporate office.
Oversees benefit programs and assists with enrollment and plan changes.
Assists in month-end close and variance analysis with the Executive Director.
Supports preparation of operational and financial variance reports.
Maintains organized employee files and an orderly office environment.
Participates in weekend manager rotation and assists Sales/Marketing as needed.
May supervise administrative staff and perform other duties as assigned.

Skills

Accounting

Communication

Budgeting

Microsoft Office

GAAP

Payroll

HR Benefits

Data entry

Education

Associate degree in Accounting/Business

Job description

Description

Department: Administration

Reports To: Executive Director

FLSA Status: Exempt

Job Summary:

The Business Office Manager is responsible for overseeing business office functions at the community. Responsible for general accounting function at the community, including accounts payable, accounts receivable and payroll. Handles and records cash transactions. Also responsible for coordinating and administering employment benefits on-site.

Duties and Responsibilities:

Prepares, inputs, and maintains resident data in system upon move-in to include any demographic and status changes and confirm that billing systems and move-in systems match/reconcile.

Prepares, inputs, and maintains all Accounts Receivable data including monthly billing, billing adjustments, processing of cash receipts and monitoring of aging reports in a timely manner.

Prepares, inputs, and maintains all Accounts Payable data including setting up vendors, tracking expenses, and processing expenses in a timely manner.

Administers the employment function at the community in accordance with HallKeen Assisted Living Communities, LLC’s Policies and Procedures as well as federal, state, and local regulations.

Administers the Payroll function at the community including monitoring and submitting appropriate Payroll information to the corporate office and coordinating the process for reporting time clock information within Payroll deadline.

Administers HallKeen Assisted Living Communities, LLC’s benefit programs at the Community level including educating new and existing employees about benefit plans as well as assisting employees with enrollment and plan changes.

Assist in month-end close processes of accrual preparation and analysis of General Ledger and monthly financials in conjunction with Executive Director.

When necessary, assists the Executive Director with the preparation of operational and financial variance reports.

Diligently works toward the completion of special projects, requests, and assignments as appropriate.

Maintains employees’ files in accordance with state, federal and HallKeen Assisted Living Communities LLC’s policies. Maintains neat/orderly office as specified in policy.

Performs weekend manager rotation as needed.

Assist in Sales and Marketing by conducting inquiry tours as needed.

May supervise administrative assistant, receptionist, security guard or other positions as assigned by the Executive Director.

May perform other duties as assigned.

Requirements

Minimum Qualifications:

Associate degree in Accounting, Business, or a related field and two years experience with Business Office functions; or an equivalent combination of education and experience.

Three to five years in Business Office Management or Accounting preferred.

Working knowledge of Generally Accepted Accounting Principles.

Working knowledge of Federal and State Employment Law.

Able to clearly present information through the spoken word. Can accurately communicate, providing the necessary level of detail even under stressful or demanding conditions. Ensures a positive attitude and team orientation is exhibited in verbal and non-verbal communication.

Able to perform budget analysis and variance reporting.

Proficient in using Microsoft Office.

Possesses ability to use of office machines including fax, multiple phone line systems, copy machine, calculator.

Must have submitted and completed a Criminal Background check for unlicensed employees in compliance with state regulation.

Must provide a medical certification from a licensed healthcare provider confirming that the employee is free from communicable disease including TB in compliance with state regulation at hire and annually thereafter.

Required Behavior:

Demonstrates responsibility for, and handles accurately, the details associated with one’s work.

Organizes office resources in standardized manner to ensure compliance with federal/state regulations and to ensure timely location of files as needed to assist in making business decisions.

Modifies style and approach in order to achieve a specific objective.

Ability to define realistic, specific goals and objectives. Able to define tasks and deliverables necessary to meet goals. Can assign resources and set priorities to meet goals.