Business Office Manager

Paylocity; Portland (OR); On-site; USD 65,000 - 85,000; Full time

Job summary

Paylocity is recruiting a Business Office Manager for a skilled nursing facility in Portland, OR. You will oversee billing, collections, AR, and admissions coordination to ensure accurate reimbursement from Medicare, Medicaid, and other payors.

Ideal candidates have healthcare financial management experience, strong reconciliation skills, and the ability to supervise the business office while ensuring regulatory compliance and accurate financial reporting.

Qualifications

• Experience in a business office or financial management role within a healthcare setting.
• Strong knowledge of payor sources, billing, and reimbursement processes.
• Excellent reconciliation and accounting skills.
• Ability to manage high volumes of admissions and financial transactions efficiently.
• Familiarity with healthcare regulations and compliance standards.

Responsibilities

• Oversee all financial operations within the business office, including billing, collections, and accounts receivable management
• Manage and coordinate admissions processes, ensuring timely and accurate documentation
• Handle various payor sources, including Medicare, Medicaid, private insurance, and other third-party payors
• Perform reconciliation of accounts and financial records to ensure accuracy and compliance
• Collaborate with clinical and administrative staff to facilitate smooth admission and discharge procedures
• Ensure compliance with all federal, state, and local regulations related to billing and financial practices
• Prepare financial reports and analyze data to support operational decision-making
• Supervise and train business office staff, fostering a team-oriented environment

Skills

Billing & Reimbursement

Payor Knowledge

Accounting & Reconciliation

High-Volume Handling

Healthcare Regulations

Team Leadership

MS Office

Billing Software

Education

High school diploma

BA in Accounting or Business

Tools

Healthcare billing software

Microsoft Office Suite

Job description

Description

Business Office Manager - Skilled Nursing Facility

Join a dynamic and fast-paced skilled nursing facility in Portland, Oregon, where your expertise in financial management and payor sources will be vital to our continued success. We are seeking a dedicated Business Office Manager who thrives in a high-volume environment and is committed to ensuring smooth financial operations, accurate reconciliation, and effective communication with diverse payor sources. This is an excellent opportunity to contribute to a reputable healthcare organization that values growth, teamwork, and excellence in patient care.

Key Responsibilities:

• Oversee all financial operations within the business office, including billing, collections, and accounts receivable management
• Manage and coordinate admissions processes, ensuring timely and accurate documentation
• Handle various payor sources, including Medicare, Medicaid, private insurance, and other third-party payors
• Perform reconciliation of accounts and financial records to ensure accuracy and compliance
• Collaborate with clinical and administrative staff to facilitate smooth admission and discharge procedures
• Ensure compliance with all federal, state, and local regulations related to billing and financial practices
• Prepare financial reports and analyze data to support operational decision-making
• Supervise and train business office staff, fostering a team-oriented environment

Skills and Qualifications:

• Proven experience in a business office or financial management role within a skilled nursing or healthcare setting
• Strong knowledge of payor sources, billing, and reimbursement processes
• Excellent reconciliation and accounting skills
• Ability to manage high volumes of admissions and financial transactions efficiently
• Familiarity with healthcare regulations and compliance standards
• Strong organizational, communication, and leadership skills
• Proficiency in healthcare billing software and Microsoft Office Suite

Our organization offers a collaborative and supportive work environment, opportunities for professional growth, and a commitment to delivering exceptional care to our residents.

Requirements

Qualifications

Education:

• High school diploma or equivalent required.
• BA degree in Accounting or Business is preferred.

Licenses/Certification:

• Valid driver's license required

Experience:

• Six months experience in a long-term care environment preferred.
• Three years experience in accounts receivable, collections or similar area of responsibility.
• Three years office or administration experience preferred.