Business Office Manager

Fairways of Ironhorse; Leawood (KS); On-site; USD 55,000 - 75,000; Full time

Job summary

Fairways of Ironhorse seeks a Business Office Manager to assist the Executive Director with daily accounting, payroll, and administrative tasks for our long-term care facility in Leawood, KS. You will manage accounts payable, AR, and employee records, ensuring confidentiality and compliance with policies.

The role requires reliable attendance and flexibility to work additional hours as needed. The position emphasizes accurate financial reporting, adherence to safety and policy standards, and

Qualifications

• Bachelor or Associates Degree in business, accounting, or related area preferred.
• At least 3 years of business office experience, preferably in property management.
• Must have basic computer skills.
• If required to operate a motor vehicle for business purposes, must comply with Company policy.
• Must be able to read, write, speak, and understand English.
• Must be able to work beyond normal hours, weekends and holidays when necessary.

Responsibilities

• Assist the Executive Director in day-to-day accounting functions for long-term care operation.
• Perform daily upkeep of the AR system, census, cash, ancillaries, adjustments, and dashboard reviews.
• Process Accounts Payable daily and forward to Corporate Office.
• Process payroll and maintain accurate ETO hours for employees.
• Create and maintain all employee files and process Workers' Comp paperwork.
• Maintain resident billing files, OSHA logs, and Medicare/Medicaid files.
• Perform monthly closings and assist with other activities as needed.

Skills

Business office experience

Accounting

Payroll

Accounts Payable

Basic computer skills

Education

Bachelor or Associates Degree in business, accounting, or related area

Tools

AR system

Job description

Duties and Responsibilities

The Business Office Manager's primary duty is to assist the Executive Director in the day-to-day accounting functions of the facility in accordance with current acceptable accounting, cost reimbursement principles, payroll and other administrative tasks related to the long-term care operation.

The following is a general list of key job duties and responsibilities in your position. The list is not to be considered inclusive and you will be required to perform other duties/responsibilities as assigned by an authorized supervisor.

• Comply with the Facility's personnel, safety, and corporate policies and procedures.


• Report witnessed or reported allegations of resident abuse/neglect immediately to the Director.


• Treat residents, family members, visitors, and team members with respect and dignity.


• Maintain the confidentiality of all resident and family information.


• Report to work on time and as scheduled.


• Perform eligibility verification as needed.


• Attend daily Admission meetings, weekly Department Head meetings and participate in special facility events.


• Complete lease/ financial paperwork.


• Perform Daily upkeep of the AR system including but not limited to census, cash, ancillaries, adjustments, and dashboard review.


• Process Accounts Payable on a daily basis and ensure delivery to Corporate Office as required.


• Process payroll and keep an accurate account of all employee ETO hours.


• Create and maintain all employee files.


• Process Workers Compensation paperwork, scan to HR, assist with scheduling appointments when needed, track FMLA absences, etc.


• Maintain administrative files including but not limited to, resident billing files, OSHA log 200, Worker's Compensation, Medicare and Medicaid files.


• Maintain Resident Fund Account, including balancing fund on a monthly basis, allocating interest and mailing quarterly statement.


• Perform the monthly closing process as instructed.


• Assist with other activities when needed.

Essential Job/Physical Requirements

The following is a general list of key job/physical requirements for your position. The list is not to be considered inclusive and other job/physical requirements may be necessary as deemed by the Facility.

• Regular worksite attendance.


• Bachelor or Associates Degree in business, accounting, or related area preferred.


• At least 3 years of business office experience, preferably in property management, required. Must have basic computer skills.


• If required to operate a motor vehicle for business purposes, must successfully complete the requirements contained in Company's Motor Vehicles policy.


• Must be able to read, write, speak, and understand the English language.


• Must be able to work beyond normal working hours and on weekends and holidays when necessary.


• Must be able to assist in the evacuation of residents during emergency situations.


• Must be able to perform the essential position functions of the job with, or without reasonable accommodation.


• Must be able to meet the general health requirements set forth by State regulations and Company policy which may include medical and physical examinations.


• Must be able to push, pull, move, and/or lift a minimum of 10 pounds to a minimum height of 3 feet and be able to push, pull, move, and/or carry such a weight a minimum distance of 4 feet.


• Must be able to bend, stoop, kneel, crouch, perform overhead lifting, and perform other common physical movements as needed for your position.


• Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and, at times, hostile people within the Facility.


• Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.