Business Office Manager

Provincial Senior Living; Gainesville (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wages

Paid time off and holidays (full-time)

401(K) with employer matching

Paid training

Health, dental, vision insurances

Meals and uniforms

Employee Assistance Program

Job summary

Provincial Senior Living in Gainesville, FL, seeks a Business Office Manager to oversee resident billing, payroll, HR, and financial reporting. You will manage cash controls, accounts payable, payroll processing, and reporting to ensure accurate financial operations within a thriving senior living community.

The role requires a bachelor's or associate degree in accounting with relevant experience and offers full-time hours with competitive wages and benefits.

Qualifications

• Bachelor's degree in Accounting with one-year experience as an Accountant, or
• Associates degree in Accounting with two to three years related experience

Responsibilities

• Prepares and submits documentation for resident move-ins/outs and ancillary charges.
• Oversees cash controls including deposits, posted cash receipts, and petty cash.
• Maintains daily cashbooks and prepares monthly bank reconciliation; monitors accounts payable.
• Ensures department managers assign expenses and supporting documentation properly.
• Coordinates payroll and employee benefits; handles insurance, real estate taxes and reporting.
• Prepares journal entries and maintains balance sheet sub-schedules.
• Reviews monthly financial statements and prepares management reports.
• Maintains files for team members, residents, vendors and finances.
• Interfaces with residents on billing/collection issues.
• Oversees resident files, records and reports; manages community HR functions.
• Oversees payroll and new hire/change paperwork; ATS postings and Concierge scheduling.

Job description

Provincial Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages lifestyle-focused senior living communities. Our company, which was built on our “Pillars of Excellence,” employs thousands of vital Team Members and is committed to providing a positive work environment and culture that recognizes their value in providing excellent experiences for our residents.

We offer rewarding career opportunities that include:

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and Holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program

Our community is looking for a Business Office Manager to join our team.

Responsibilities:

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers and ancillary charges.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash
• Maintains daily cashbooks for operational accounts and prepare monthly bank reconciliation. Monitors and oversees the processing of accounts payable.
• Ensures department manager’s complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares Management reports as requested.
• Maintains team member, resident, vendor and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records and reports.
• Manages community Human Resource function. Responsible for ensuring a positive first impression, following the established new hire orientation program.
• Oversees payroll and Team Member paperwork including new hire and Change forms.
• Manages open positions using the applicant tracking system (ATS) and job postings. Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center resident’s/patient’s private accounts and prepares necessary reports to adhere to State, Local and Federal guidelines.
• Other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting with one-year experience as an Accountant, or
• Associates degree in Accounting with two to three years related experience

EOE D/V