Business Office HR Coordinator (West Side YMCA)

National Council of Young Men's Christian Associations of the United States of America; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a Business Office HR Coordinator to join their team. This dynamic role involves providing essential Human Resources and financial support to ensure smooth operations at the West Side YMCA. The ideal candidate will have a strong background in bookkeeping or administrative assistance, excellent communication skills, and a commitment to fostering a collaborative environment. With a focus on community impact, this position offers a unique opportunity to contribute to the well-being of New Yorkers while developing professionally in a supportive atmosphere. Join a team dedicated to empowering youth and strengthening communities!

Benefits

Retirement Benefits

Medical Insurance

Paid Time Off

Free YMCA Membership

Qualifications

• 1-2 years of experience in bookkeeping or administrative assistance.
• Strong computer skills and knowledge of HRIS preferred.
• Detail-oriented and able to manage multiple projects.

Responsibilities

• Process employment and volunteer documents in a timely manner.
• Assist with HR responsibilities including new hire orientations.
• Support financial responsibilities including daily deposits and invoicing.

Skills

Bookkeeping

Administrative Assistance

Human Resources Knowledge

Customer Service

Communication Skills

Detail Orientation

Computer Skills

Education

Bachelor’s Degree or Equivalent Work Experience

Tools

HRIS

Job description

Business Office HR Coordinator (West Side YMCA)

Business Office HR Coordinator (West Side YMCA)
Full-Time/Regular
$27.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

Tohelp fulfill our mission, we cultivate a culture of learning, leading, andcollaboration to enhance community impact. Through our talented staff and“LEAP” career framework (Leadership, Empowerment, Accountability, PersonalGrowth), we are committed to a people-first approach that fosters trust,inclusion, growth, and development for all.

The West Side YMCA is seeking a Business Office HR Coordinator. Under the supervision of Business Manager, theBusiness Office HR Coordinator will provide daily Human Resources, Payroll, andsome areas of Financial Business support to the branch(es).

Key Responsibilities:

Human Resources Responsibilities

Responsiblefor the processing of employment and volunteer documents in a timely manner –includes, but is not limited to:

• Entry of employee andvolunteer screening into the applicable system.
• Assists with Youth& Family screening and agency processing.
• Assists withconducting new hire orientations/paperwork reviews with new or rehiredstaff (i.e., Benefit PowerPoint, paperwork, etc.).
  
• Generates andmaintains the supply of New Hire Packets, Status Change forms, etc.
• Data entry intoCONNECT: HR is completed timely and accurately.
• Assists with themaintenance and accurate filing of all employee and volunteer files.
  

Willassist the supervisor to ensure appropriate staff/agencies are notified withinthe required timeframe regarding the following but not limited to:

• Assists with leaverequests, including FMLA, disability, paid family leave, personal leave,etc.
• Helps coordinatemedical plan changes, providing staff with benefit summaries andinformation.
• Provides an overviewof health insurance, retirement, direct deposit, etc.
• Provides vacation,sick, and personal benefits upon request.
• Assists withemployment verification requests.
• Timely response tounemployment claims in the absence of the supervisor.
• Timely entry ofWorkers Comp claims in the absence of the supervisor.
  

Assistswith tracking training completions for all branch staff to ensure compliance,including, but not limited to, Praesidium Academy Child Abuse, PreventingSexual Harassment, Cyber Security, Time-Clock Use, etc.

Financial Responsibilities

• Assists in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
• Assists in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
• Assists in handling petty cash flow, audit receipts, and preparing account payable reimbursement vouchers.
• Assists in collecting purchasing card documents and submitting them to AO.
• Assists in the distribution of financial reports to all branch department heads.
• Maintains and updates the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
• Assists in government contract record keeping and reporting to the agency in a timely manner.
  

Other Responsibilities

• Acts as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
  
• Assists the branch with maintaining all office equipment and computers and ordering and managing equipment supplies. Helps create and submit HelpDesk tickets.
• Orders and managesthe inventory of the branch's office supplies.

Desired Skills & Experience:

• One (1) to two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer knowledge/skills. Knowledge of HRIS is a plus.
  
• Detail-oriented and can manage multiple projects simultaneously.
  
• Must be able to handle a high volume of work.
  
• Excellent customer service and communication skills.
• Must be available Monday through Friday from 9:00 AM to 6:00 PM.

Benefits:
The YMCA of Greater New York offers a variety of benefits to itsstaff members, includingretirement benefits , medical, paid time off, free YMCA membership, and more! Benefiteligibility is determined by an individual’s employment status (i.e., full-timeor part-time), tenure, and/or the number of hours scheduled to work.Clickhere formore information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit yourapplication through the Internal Career Site in Cornerstone.

Business Office HR Coordinator (West Side YMCA)
Full-Time/Regular
$27.00 Hourly

The YMCA of Greater New York is here for all New Yorkers — to empower youth, improve health, and strengthen community. Founded in 1852, today the Y serves a diverse population of more than half a million New Yorkers who learn, grow, and thrive through programs and services at our 24 branches. Community is the cornerstone of the Y. Together, we connect active, engaged New Yorkers to build stronger communities.

Tohelp fulfill our mission, we cultivate a culture of learning, leading, andcollaboration to enhance community impact. Through our talented staff and“LEAP” career framework (Leadership, Empowerment, Accountability, PersonalGrowth), we are committed to a people-first approach that fosters trust,inclusion, growth, and development for all.

The West Side YMCA is seeking a Business Office HR Coordinator. Under the supervision of Business Manager, theBusiness Office HR Coordinator will provide daily Human Resources, Payroll, andsome areas of Financial Business support to the branch(es).

Key Responsibilities:

Human Resources Responsibilities

Responsiblefor the processing of employment and volunteer documents in a timely manner –includes, but is not limited to:

• Entry of employee andvolunteer screening into the applicable system.
• Assists with Youth& Family screening and agency processing.
• Assists withconducting new hire orientations/paperwork reviews with new or rehiredstaff (i.e., Benefit PowerPoint, paperwork, etc.).
  
• Generates andmaintains the supply of New Hire Packets, Status Change forms, etc.
• Data entry intoCONNECT: HR is completed timely and accurately.
• Assists with themaintenance and accurate filing of all employee and volunteer files.
  

Willassist the supervisor to ensure appropriate staff/agencies are notified withinthe required timeframe regarding the following but not limited to:

• Assists with leaverequests, including FMLA, disability, paid family leave, personal leave,etc.
• Helps coordinatemedical plan changes, providing staff with benefit summaries andinformation.
• Provides an overviewof health insurance, retirement, direct deposit, etc.
• Provides vacation,sick, and personal benefits upon request.
• Assists withemployment verification requests.
• Timely response tounemployment claims in the absence of the supervisor.
• Timely entry ofWorkers Comp claims in the absence of the supervisor.
  

Assistswith tracking training completions for all branch staff to ensure compliance,including, but not limited to, Praesidium Academy Child Abuse, PreventingSexual Harassment, Cyber Security, Time-Clock Use, etc.

Financial Responsibilities

• Assists in preparing the branch's daily deposits, bank and credit card reconciliation, and reporting. Resolve and track chargebacks.
• Assists in processing accounts payable vouchers and invoices, reconciling with the Accounts Payable system, and updating AP & PO tracking reports. Run open PO and IOH reports to notify branch staff.
• Assists in handling petty cash flow, audit receipts, and preparing account payable reimbursement vouchers.
• Assists in collecting purchasing card documents and submitting them to AO.
• Assists in the distribution of financial reports to all branch department heads.
• Maintains and updates the branch's business office records, including vendor files and business office archives, in accordance with the File Retention guidelines.
• Assists in government contract record keeping and reporting to the agency in a timely manner.
  

Other Responsibilities

• Acts as a backup for the branch's Administrative Assistants (i.e., assisting department heads, distributing mail, etc.).
  
• Assists the branch with maintaining all office equipment and computers and ordering and managing equipment supplies. Helps create and submit HelpDesk tickets.
• Orders and managesthe inventory of the branch's office supplies.

Desired Skills & Experience:

• Bachelor’s degreeor equivalent work experience.
• One (1) to two (2) years of experience in Bookkeeping and/or administrative assistance. Knowledge of Human Resources preferred.
• Strong computer knowledge/skills. Knowledge of HRIS is a plus.
  
• Detail-oriented and can manage multiple projects simultaneously.
  
• Must be able to handle a high volume of work.
  
• Excellent customer service and communication skills.
• Must be available Monday through Friday from 9:00 AM to 6:00 PM.

Benefits:
The YMCA of Greater New York offers a variety of benefits to itsstaff members, includingretirement benefits , medical, paid time off, free YMCA membership, and more! Benefiteligibility is determined by an individual’s employment status (i.e., full-timeor part-time), tenure, and/or the number of hours scheduled to work.Clickhere formore information.

How to Apply:
If you would like to be a member of our dynamic team, please complete our online application and submit your résumé and a thoughtful cover letter that explains your interest in the role and our organization.

If you are a current YMCA employee, please submit yourapplication through the Internal Career Site in Cornerstone.

Job ID
req2543

Employment Type
Full-Time/Regular

Location
West Side YMCA

New York, New York
United States
EQUAL OPPORTUNITY EMPLOYER DRUGFREE WORKPLACE
Auxiliary aids and services are available upon request to individuals with disabilities