Business Office Director

Astor at Delray Beach -; Delray Beach (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

Hcshiring is seeking a Business Office Director to manage financial and select HR duties for the Community. The role includes invoicing, vendor relations, payroll data handling, and assisting the General Manager with budget and monthly financial reviews.

The position requires strong organizational skills, accuracy in accounting tasks, and the ability to work weekends/holidays as needed. Physical demands include lifting up to 40-50 pounds and occasional extended hours.

Qualifications

• 3 to 5 years’ progressive experience in office management.

Responsibilities

• Codes all invoices for payment.
• Verifies the appropriate approvals on all invoices.
• Provides vendor information to the Accounting department.
• Batches weekly invoices for payment.
• Audits expense reports and petty cash reconciliations.
• Provides month-end close accruals to Accounting department.
• Responds to all vendor inquiries.
• Oversees benefits management at Community level and open enrollment.
• Maintains accurate team member files and employment records.
• Administers the recruiting process for new hires and screenings.

Skills

Bookkeeping

Accounting

Office management

HR coordination

Payroll processing

Education

High School diploma or equivalent

Associate degree preferred

Tools

Billing system

Payroll system

Job description

Purpose:

The Business Office Director is responsible for financialand certain Human Resource duties of the Community, as assigned. He/she maymanage other administrative team members and administrative functions.

Responsibilities:

• Codes all invoices for payment.
• Verifies the appropriate approvals on all invoices.
• Provides vendor information to the Accounting department.
• Batches weekly invoices for payment.
• Audits expense reports and petty cash reconciliations.
• Provides month-end close accruals to Accounting department.
• Responds to all vendor inquiries.
• Adheres to the weekly accounting cycle.
• Enters post ancillary charges/fees into billing system.
• Assists General Manager in reviewing Resident bills.
• Assists General Manager with Resident file maintenance.
• Distributes Resident bills in a timely manner.
• Demonstrates an understanding of the components of an accrual basis financialstatement.
• Analyzes variances in departmental payroll vs. budget.
• Understands capital expenditure vs financial statement expense.
• Analyzes revenue by product type.
• Assists General Manager with annual budget process.
• Assists General Manager with analyzing monthly financials.
• Pulls hours from time clock.
• Exports pulled hours into payroll grid.
• Makes necessary approved payroll edits in a timely manner.
• Monitors and controls employee time punches.
• Exports time sheets from payroll system.
• Ensures proper recording into the payroll grid for payroll hours and dollars.
• Processes changes in employee status.
• Monitors payroll check disbursements.
• Archives and discards payrolls at end of each cycle.
• Acts as a point of contact for all HR-related matters.
• Fields any team member relations matters and work in conjunction with theGeneral Manager on resolving issues.
• Interprets policies and procedures related to Human Resources andcommunicates to all employees both proactively and in response to questions.
• Oversees benefits management at Community level, assisting in the openenrollment process, ongoing benefits communication, and benefits orientationfor new hires.
• Maintains accurate team member files and employment records.
• Administers the recruiting process for new hires, including searching andscreening candidates, tracking applicants, checking references and producingoffer letter.
• Ensures regulatory and legal compliance for all employment-related matters.
• Handles worker’s compensation administration for Community.
• Follows all emergency procedures.
• Understands all safety practices and procedures.
• Communicates effectively with General Manager and other staff.
• Immediately advises Salus Coach, Wellness Director, and General Manager ofany changes in physical and mental health of a Resident.
• Reviews Concierge hours and monthly meetings with Salus Coach.
• Participates in the monthly Manager on Duty coverage.

Qualifications:

• High School graduate or equivalent certificate; Associatesdegree preferred.
• Successful completion of bookkeeping/accounting courses is helpful.
• 3 to 5 years’ progressive experience in office management required.
• Physically able to bend and reach.
• Physically able to sit for extended periods of time.
• Physically able to push and pull and lift up to 40-50 pounds if necessary.

Miscellaneous:

• May have their picture taken and image used in socialmedia or community advertising.
• May be video recorded from devices installed by families in residents’apartments.
• Required to work weekends and holidays as assigned.
• May be required to work on shifts other than the one for which hired.
• May be required to work extended hours (up to 16 hours per day).
• May be exposed to infectious waste, diseases, conditions, etc., includingHIV, AIDS, and Hepatitis B & C viruses.
• May be subject to hostile and emotionally upset Residents due to mentalstatus.
• Background, criminal, and drug tests may be required according to HR Policies& Procedures.
• May be asked to submit to random drug test during employment.