Business Office Coordinator

Louisiana State University; Baton Rouge (LA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Retirement options

Paid holidays

Job summary

Louisiana State University invites applications for a Business Office Coordinator in Vet Med. The role supports budgeting, accounts payable/receivable, procurement, and HRM functions, with ledger reconciliation and monthly reporting responsibilities.

The position requires a Bachelor's degree with 1 year of related experience, preferably in accounting or finance. Strong cash handling, attention to detail, and reliability are essential in a collaborative Vet Med setting.

Qualifications

• Bachelor's degree and 1 year of related experience.
• Preferred: Bachelor's degree in Accounting, Finance, or related field with 2+ years' experience.

Responsibilities

• Manage daily Vet Med department operations: budget, financials, travel, accounts payable/receivable, procurement, property, grants and HRM.
• Reconcile ledgers monthly and oversee year-end closeout of state-supported accounts; prepare reports.
• Audit and approve LaCarte entries in Workday; ensure receipts and documentation are complete; support month-end reporting.

Skills

Active Listening

Adaptability

Analytical Reasoning

Budget Forecasting

Collaboration

Detail-Oriented

Ethics

Time Management

Education

Bachelor's degree

Accounting/Finance degree (preferred)

Job description

All Job Postings will close at 12:01a.m. CST (1:01a.m. EST) on the specified Closing Date (if designated).If you close the browser or exit your application prior to submitting, the application progress will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.Job Posting Title:Business Office CoordinatorPosition Type:Professional / UnclassifiedDepartment:LSUAM VetMed - FA - Business Office - Vet Med Business Office Operations (Dee Patel (00065365))Work Location:Veterinary MedicinePay Grade:ProfessionalJob Description:The Business Office Coordinator is responsible for activities related to purchasing, accounts receivables, analyzing and other Business Office functions for the School or Veterinary Medicine. Provides support to the Director of Business Operations, Assistant Dean for Finance and Administration, and Department or Unit Heads.Job Responsibilities:30%- Manages the daily business operations and administrative services for Vet Med departments including, but not limited to: budget, financial, travel, accounts payable, accounts receivable, procurement, property management, foundation accounts, grants and HRM functions. Reconciles ledgers monthly, and is responsible for year-end closeout of state-supported accounts. Prepares, monitors, reconciles, audits the expenditures and budget for departments. Prepares monthly reports for Vet Med departments.30%- Audits and approves LaCarte general ledger entries in the Workday system. Works closely with Vet Med staff to ensure all itemized receipts, supporting documentation, and proper justification is submitted. Reviews records of routine financial transactions relative to accounts payable and accounts receivable. Contacts vendors for invoices and to resolve outstanding balance Issues. Works closely with other cost center managers to assist with departmental task and month end reporting.30%- Reconciles and makes daily deposits for prior day account receivables for Veterinary Teaching Hospital, Continuing Education, Hansen's Disease Program, and Student Affairs. This process includes, audits VTH cashier drawers, collects and verifies deposits, itemizes and enters all payment types into a report, balance receivables, investigate discrepancies, and process deposit transmittal.5%_ Prepares purchase requisitions along with obtaining quotes. Prepares and approves purchases and contracts. Communicates with vendors for the purpose of providing information and technical assistance needed to resolve problems. Assists in special projects. Serves as departmental back up to support the department in the event of an absence.5%- Other duties as assigned.Minimum QualificationsBachelor's degree and 1 year of related experience.LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply — a degree is not required as long as the candidate meets the required years of experience specified in the job description.Preferred QualificationsBachelors degree in Accounting, Finance, or other related field; and 2+ years of related experience. experience in accounting or financial tracking or processing payroll, AP, AR, or the banking industry.Special and Physical Qualifications:Cash Handling - This position has access to/directly handles cash. Financial history/credit check required per FASOP HR-04Requires standing, sitting, walking, bending, reaching (above shoulder), reaching (below shoulder), vision (near sight), vision (far sight), twisting, and lifting less than 50 pounds.Additional Job Description:Special Instructions:Please provide your resume and three professional references including name, title, phone number and e-mail address.A copy of your transcript(s) may be attached to your application (if applicable).For questions or concerns regarding the status of your application or salary ranges, please contact Blake Hunter at [e-mail] Needed:Active Listening, Adaptability, Analytical Reasoning, Budget Forecasting, Collaboration, Detail-Oriented, Ethics, Time ManagementPreferred Skills:Posting Date:August 7, 2026Closing Date (Open Until Filled if No Date Specified):November 6, 2026Additional Position Information:Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.Essential Position (Y/N):LSU is an Equal Opportunity Employer.All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.HCM Contact Information:For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email [e-mail]. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.