Business Office Associate

CarMax Business Services; Loveland (CO); On-site; USD 22,041 - 35,266; Full time

Benefits offered by this job

Paid sick time

Paid vacation

Paid holidays

Job summary

CarMax Business Services in Loveland, Colorado, is looking for a team-oriented candidate for a customer service position responsible for cash management, processing paperwork, and handling customer inquiries. Ideal applicants should be detail-oriented with strong organizational skills and the ability to manage multiple tasks in a fast-paced environment. The role offers an hourly rate between $16.00 and $25.60, along with various benefits including paid sick time, vacation, and holidays.

Qualifications

• Ability to read and interpret data accurately.
• Ability to prioritize and multi-task in a fast-paced environment.
• Intermediate PC skills in word processing and spreadsheets.

Responsibilities

• Provide customer service and handle incoming calls.
• Process paperwork for sales and auctions.
• Mentor new Business Office Associates.

Skills

Customer service

Multi-tasking

Organizational skills

PC skills

Attention to detail

Job description

Provide an iconic customer experience - Summary

Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast paced, team-oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.

What you will do - Essential Responsibilities

• Assist store personnel and all store departments in their daily functions while adhering to CarMax guidelines
• Provide customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining paperwork process
• Seek win/win solutions for the customer and partners appropriately
• Process paperwork associated with retail/wholesale automobile sales which may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
• Process auction sales, dealer registration, and/or appraisal lane purchases to include the collection of titles, payoffs, proper paperwork and signatures from customers in order to send the appropriate documentation to the Home Office for the funding of drafts
• Manage multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
• Process paperwork affiliated with the state DMV, including submitting paperwork necessary to title or register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
• Mentor new Business Office Associates and train other store departments on Business Office processes and procedures
• Clerical responsibilities may include copying, filing, reconciliation of missing dealer plates or information and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
• Answer multi-line phone system, respond to callers’ needs and direct calls as appropriate

Learn and succeed as part of a team

• Pleasant but noisy office environment
• Numerous distractions and disruptions due to incoming communication
• May require walking or standing for extended periods
• Variety of work schedules with shifts that do include nights, weekends, and holidays
• Wear CarMax clothing (acquired through the company) at all times while working in the store

Qualifications

Work requires ability to:

• Read, interpret and transcribe data in order to maintain accurate records
• Use resources and partnerships to balance the needs of the customer and the business
• Understand numeric filing system
• Use word processing, spreadsheet and other programs, displaying intermediate PC skills
• Ability to prioritize and multi-task in a deadline oriented environment which requires above average organizational skills and attention to detail
• Lift objects that weigh as much as 15-20 lbs
• Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
• Complete CarMax provided training as required
• Develop partnerships with Sales team and other departments in order to provide quality customer service
• Maintain confidentiality of all records, files and reports within the scope of the position
• Report Asset Protection and/or Human Resource related issues to management

Hourly rate: $16.00 - $25.60

Benefits

Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.

Associates that are considered full-time hourly or commission/incentive eligible:

• To earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company
• For 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay

Associates considered full-time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc. subject to manager approval.

For more details about benefits, please visit our CarMax Benefits website. Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.