Business Operations Associate

CarMax Business Services; Naperville (IL); On-site; USD 22,041 - 46,700; Full time

Benefits offered by this job

Paid sick time

Paid vacation time

Paid holidays

Job summary

CarMax Business Services is seeking a customer-focused individual for a position in Naperville, Illinois. The role involves facilitating sales and customer inquiries while ensuring accurate processing of paperwork and cash management. Responsibilities include providing exceptional customer service, mentoring new associates, and handling various clerical tasks. This position offers a salary range of $16.00 - $33.90 per hour and benefits such as paid sick leave, vacation time, and additional holiday pay.

Qualifications

• Ability to read, interpret, and transcribe data accurately.
• Excellent verbal and written communication skills.
• Capability to lift objects weighing 15-20 lbs.

Responsibilities

• Handle customer inquiries and paperwork for sales and auction processes.
• Manage cash transactions securely and accurately.
• Mentor new Business Office Associates on processes.

Skills

Customer service

Organizational skills

Attention to detail

Intermediate PC skills

Tools

Microsoft Excel

Proprietary systems

Job description

7122 - Naperville - 3300 Odyssey Ct, Naperville, Illinois, 60563

Provide an iconic customer experience - Summary:

Under general direction from the Business Office Manager, this position is responsible for providing exceptional customer service in a fast‑paced, team‑oriented environment through the facilitation of the sales, auction, and appraisal process. These processes include responsibility for cash management, processing and auditing of paperwork associated with sales, and providing exceptional customer service by answering questions and handling incoming calls.

What you will do - Essential Responsibilities:

• Assists store personnel and all store departments in their daily functions while adhering to CarMax guidelines
• Provides customer service by greeting customers, balancing overflow traffic, listening to and answering customer questions and explaining the paperwork process
• Seeks win/win solutions for the customer and partners appropriately
• Processes paperwork associated with retail/wholesale automobile sales, which may include printing daily reports, maintaining deal jackets, contacting finance companies regarding contracts, obtaining required information regarding registration and/or titling, processing reassignments, and auditing completed paperwork
• Processes auction sales, dealer registration, and/or appraisal lane purchases including collection of titles (calls and follow‑up), payoffs, proper paperwork and signatures from customers to send appropriate documentation to the Home Office for funding drafts
• Manages multiple pay types including receiving and counting money, distributing funds, preparing deposits and handling of the safe with considerations to security and loss prevention
• Processes paperwork affiliated with the state DMV, which may include submitting paperwork necessary to title or register a vehicle for a customer after the sale or obtaining a title for a customer after the sale
• Mentors new Business Office Associates and trains other store departments on Business Office processes and procedures
• Clerical responsibilities may include, but are not limited to: copying, filing, reconciling missing dealer plates or information, and data entry into Microsoft Excel and proprietary systems as required for logging vehicle registration tags
• Answers multi‑line phone system, responds to callers’ needs, and directs calls as appropriate

Learn and succeed as part of a team:

• Pleasant, but noisy office environment
• Numerous distractions and disruptions due to incoming communication
• May require walking or standing for extended periods of time
• Variety of work schedules with shifts that include nights, weekends, and holidays
• Wear CarMax clothing (acquired through the company) at all times while working in the store

Qualifications:

Work requires ability to:

• Read, interpret, and transcribe data to maintain accurate records
• Use resources and partnerships to balance the needs of the customer and the business
• Understand numeric filing system
• Use word processing, spreadsheet and other programs, displaying intermediate PC skills
• Prioritize and multi‑task in a deadline‑oriented environment requiring above‑average organizational skills and attention to detail
• Lift objects that weigh as much as 15‑20 lbs
• Speak and listen effectively in dealing with both internal and external customers, in person, over the phone, and written
• Complete CarMax provided training as required
• Develop partnerships with Sales team and other departments to provide quality customer service
• Maintain confidentiality of all records, files and reports within the scope of the position
• Report Asset Protection and/or Human Resource related issues to management

$16.00 - $33.90

Benefits:

Except as otherwise required by state law, CarMax Associates are entitled to the following paid sick, vacation, and holiday time.

• Earn up to 48 hours of sick time per year accrued on a per pay period basis and between 80 hours and 200 hours per year of vacation time after a 90 day waiting period depending on years of continuous service with the Company
• Receive 8 hours of pay for each of a total of 6 paid scheduled holidays per year plus 1 floating holiday. If such an Associate does work on a scheduled holiday due to business need, they are eligible for Holiday Premium Pay

Associates considered full‑time salaried are entitled to paid time away with no specified limit as needed for sick, vacation, bereavement, jury duty, holidays, floating holiday, etc., subject to manager approval.

For more details about benefits, please visit our CarMax Benefits website.

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.