Business Office Assistant

Santa Rosa Post Acute; Santa Rosa (CA); On-site; USD 28,000 - 30,000; Full time

Job summary

Santa Rosa Post Acute in Santa Rosa, CA is seeking a Business Office Assistant to maintain administrative activities in accordance with policies and procedures, and to support the Administrator, DON, and Business Office Manager. This role is in-person and located at Santa Rosa Post Acute.

The ideal candidate will have a high school diploma or GED, strong organizational skills, and proficiency in Excel. Responsibilities include clerical tasks, payroll support, and protecting resident information

Qualifications

• High school diploma or GED required.
• Ability to read, analyze, and interpret documents.
• Ability to write reports and procedures.
• Typing speed of at least 40 words per minute and basic data entry.

Responsibilities

• Maintain administrative records and file minutes as needed.
• Assist in organizing and directing administrative activities.
• Support HR and payroll duties where appropriate.
• Handle cash receipts and accounting functions.
• Protect resident privacy and follow HIPAA rules.

Skills

Reading skills

Written communication

Presentation skills

Numerical reasoning

Education

High School Diploma or GED

Tools

Excel

10-key calculator

Office machines

Job description

## Business Office AssistantApply: Santa Rosa Post Acute: Full time: Posted Yesterday: JR185981Location: Santa Rosa Post Acute | Santa Rosa, CA.Full Time/In Person$21/HR **General Purpose**The primary purpose of your job position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines and regulations, our established policies and procedures, and as may be directed by your supervisor, to assure that proper administrative procedures are maintained at all times. **Essential Duties**• Receive and follow schedule/instructions from your supervisor and as outlined in our established policies and procedures.• Assist in organizing, planning and directing the administrative activities in accordance with established policies and procedures.• Maintain minutes of meetings. File as necessary.• Serves as a key representative of the community and makes an active contribution towards community relations, public regard and overall awareness of the community• Supports the Administrator, DON & Business Office Manager in administration tasks.• Performs clerical, accounting functions such as cash receipts and ancillary data.• May assist with HR and payroll duties.• Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility.• Assist in recording all incidents/accidents. File in accordance with established policies and procedures.• Assist in administrative studies and projects as assigned or that may become necessary.• Ensure that administrative personnel follow established ergonomics policies and procedures governing lifting techniques, repetitive tasks, and the use of safety equipment and supplies to prevent work-related injuries and illnesses.• Ensure that an adequate supply of office supplies and equipment are on hand to meet the day-to-day operational needs of the facility.• Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.• Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information. **Supervisory Requirements**This position has no supervisor responsibilities **Qualification**Education and/or ExperienceMust possess, as a minimum, a high school diploma or GED. Language Skills Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from managers and employees. Mathematical SkillsAbility to apply concepts such as fractions, percentages, ratios and proportions to practical situations. Reasoning Ability Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Certificates, Licenses, RegistrationsTo perform this job successfully, an individual must have knowledge in clerical functions and computer literacy. Proficiency in Excel is preferred Must be able to type a minimum of 40 words per minute and use a 10-key calculator. Must have knowledge of office machines and equipment. **Physical Demands**The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 25 pounds. Prolonged use of a desk top or laptop computer. While performing the duties of this job, the employee is regularly required to sit, stand; walk and talk, read or hear. Frequent use of all office related equipment to include; copier/scanner/fax, telephone, and calculator. May be necessary to assist in the evacuation of residents during emergency situations. **Work Environment**The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually low to moderate. **Additional Information**Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.