Business Office Analyst

University of California - Davis; California, Sacramento (MO, CA); Remote; USD 80,000 - 100,000; Full time

Job summary

A forward-thinking institution is seeking a Business Office Analyst to support cancer research efforts. This role involves managing clinical research billing and ensuring compliance with regulations. The ideal candidate will have experience with electronic health records and clinical trial management systems. You will play a key role in the financial management of clinical trials, ensuring accurate billing and adherence to policies. Join a dynamic team committed to making a difference in cancer research and enjoy a supportive work environment with outstanding benefits.

Benefits

Medical Plans

Dental Insurance

Vision Insurance

Paid Time Off

Continuing Education Allowance

Employee Assistance Program

Retirement Benefits

WorkLife Programs

Qualifications

• Experience in clinical research billing and management.
• Proficient in electronic health records and financial systems.

Responsibilities

• Support clinical research billing for cancer trials.
• Ensure compliance and accuracy in billing processes.

Skills

Electronic Health Records

Clinical Trial Management Systems

Clinical Research Billing Transactions

Financial Systems

Spreadsheet and Database Software

Attention to Detail

Communication Skills

Research Skills

Education

Bachelor's Degree in Related Area

Job description

Apply for Job

Job ID

76994

Location

Sacramento

Full/Part Time

Full Time

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Job Summary

Under the direct supervision of the Post-Award Supervisor, the Business Office Analyst supports the clinical research efforts of the Cancer Center by performing clinical research bill review for a large clinical trial portfolio under the management of the UC Davis Comprehensive Cancer Center's Office of Clinical Research (OCR). The OCR manages approximately 250+ active, or in-development, clinical trials with ~300 patient accrued annually. #CA-SB

Apply By Date 5/10/2025 by 11:59pm, interviews may occur at anytime

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Experience with electronic health records and clinical trial management systems.
• Experience with clinical research billing transactions.
• Experience with administration of complex clinical trials.
• Experience using financial systems.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to manage a high volume of transactions related to clinical research billing.
• Demonstrated knowledge and experience with administration of complex clinical trials.
• Extensive technical knowledge of State and Federal regulation, procedures and policies regarding clinical research billing & coding policy and applicable CMS Local and National Coverage Decisions
• Excellent research and investigative skills with a high degree of accuracy and attention to detail
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Writing skills to draft persuasive text for variety of audiences.

Preferred Qualifications

• Bachelor's degree in related area.
• Experience with oncology clinical research.

Key Responsibilities

• 20% - Pre-Award Activities
• 70% - Post-award Activities
• 10% - Administration and Continuing Education

Department Overview

The UC Davis Comprehensive Cancer Center (UCDCCC) is a campus-wide multidisciplinary matrix organization whose mission is to reduce the burden of cancer among the diverse populations in our community and beyond through bidirectional engagement and transdisciplinary collaborations that enhance our understanding of cancer, inform new ways to prevent and treat cancer, and prepares a committed and inclusive workforce. The OCR is the centralized office for clinical research operations within UCDCCC. The OCR services support the entire lifecycle of cancer-related clinical research protocols. These include support for development and implementation of clinical trials, quality control of clinical research operations, training and education services, and financial management.

Department Specific Job Scope

The Business Office Analyst works closely with OCR management and staff, OCR Executive Director, faculty and personnel from departments throughout UCDHS. This individual must think critically, analyze highly complex documents such as medical records, and process a high volume of charges for patients on clinical trials in a compliant manner. This is to ensure efficient flow of charges through the research revenue cycle and timely filing and payment. Must accurately perform review of research billing and hospital/professional statements.
The incumbent plays a critical role in the independent performance of compliance, technical, fiscal and administrative services required supporting cancer clinical trials, including Medicare Coverage Analysis (MCA) cost analysis and proposal development, negotiation of terms, medical record abstraction, clinical research billing compliance, invoicing, and financial reports. The OCR Business Office Analyst promotes ethical and proper behavior in all matters related to OCR business operations and maintains effective controls that promote adherence to applicable laws, regulations, rules and guidelines regarding Federal, State and Private health services in the performance of clinical research.

POSITION INFORMATION

• Salary or Pay Range: $35.69 - $48.99
• Salary Frequency: Hourly
• Salary Grade: 151
• UC Job Title: RSCH ADM 2 CX
• UC Job Code: 004486
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M-F 8a-5p
• Location: Facilities Support Srvcs Bldg (HSP068)
• Union Representation: Yes, CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is 100% remote
• This is not a H-1B Visa Opportunity

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

• At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
  
  As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
  
  To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
  
  Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
  
  To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks